ACAManager
What is ACAManager?
An integration of benefitsconnect and ACAManager
A large-scale ACA compliance solution for brokers and their employer groups
The ability to unite benefits administration technology with compliance solutions Designed to mitigate risks and safeguard you from costly penalties
Maintain integrity and accuracy for your company
The Features
Dashboard
Interactive “pay” or “play” strategy
Measurement, administrative, and stability periods
Employee profile
IRS reporting tool
ALE status
FTE equivalency calculator
Full-time/part-time discrepancy reports
Auto-generated notifications
Outstanding task tracking
Dashboard
Current workforce
Cost vs penalty
Affordability ratio
Point in time and historical data
Tracking
Notification confirmations
Notification tasks Set-up and distribute
required model notices
Alert function Monitor employee status
changes
Discrepancy Reports Status vs hours
Strategize
Interactive “pay” or “play” calculator used to determine the most cost effective strategy
Measurement Periods
Look-back Multiple look-back and
initial periods of measurement for both ongoing and new employees
Based on various, employer-specific, classifications
Period-end notifications Mange, track and
determine benefit eligibility
Employee Profile Comprehensive data
at a glance
Personal information
Employment data
Monthly plan eligibility and elections
6055 and 6056 Reporting
Ability to generate both 1094 and 1095 forms
ACAManager produces auto-filled, file ready, reports Forms are generated specific to employer and employee
Printable PDF
Lines requiring specific coding are also auto-filled
ACA Manager uses data within the system and “behind the scene” algorithms to select the appropriate codes
Data Collection – Existing Groups
ACA Manager has the ability to transfer necessary data from benefitsconnect to a personalized employer ACAManager site. Benefit election information back to 1/1/2015 will be transferred
Information required to be submitted by employer 500 Employee Census Report (for employees terminated prior to eligibility)
ACAManager Launch Report
Pre-formatted excel workbook must be completed by employer
ACAManager required data
Measurement periods
Health plan information
Full-time employee hour tracking (monthly, dating back to 1/1/2015)
Variable hour employee tracking (monthly, dating back to 1/1/2015)
Data Collection – New Groups
All data must date back to 1/1/2015 Account Manager will clone plans back to 1/1/2015
Information required to be submitted by the employer Option 1
500 Employee Census Report
510 Spouse Census Report
520 Child(ren) Census Report
900 Elections Report
ACAManager Launch Report
Option 2
500 Employee Census Report
510 Spouse Census Report
520 Child(ren) Census Report
Employer manually enters election changes into benefitsconnect - dating back to 1/1/2015
ACAManager Launch Report
Timeline forParticipation
• By SEPT 21, GIS will notify Broker of groups that qualify for ACA Manager.
•By OCT 5 , Broker will identify a list of qualified groups that have a need for ACA Manger.
•Broker is provided with Set-Up Sheet, Hours Tracking Template YTD, Census Template, Hold Harmless when GIS accepts group for ACA Manager.
Step 1: OCT 1Communicatio
n
•Set-Up Sheets, Hours Tracking, Hold Harmless and census due to GIS ACA Team
•Are all employees eligible to receive a 1095-c employee statement in BenefitsConnect? If no, a census is required to add these employees.
Step 2: OCT 31
Data Collection
•Completes BenefitsConnect configuration update•Completes ACA Manager Set-Up
Step: 4GIS ACA Team
•Client or Broker enters all historical medical elections that were made prior to GIS takeover date (if applicable to plan set up).
Step 3: Client/Broker
•ACA Manager Set-Up Complete•Employee Hour Tracking Spreadsheets are uploaded•ACA Manager Team Reaches out to Client/Broker for Training
Step 5: JAN 1 ACA Manager
Team