Download - 7 Ways to Make Your Law Firm More Efficient
Larry PortCEO and Chief Software ArchitectRocket Matter, LLC
7WAYS TO MAKE
MORE EFFICIENTYOUR LAW FIRM
@larryport
Billable work 30 Office administration 7 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5
Average Weekly Hours 50
Source: Florida Bar Economics and Law Office Management Survey
@larryport
Billable work 31 Office administration 6 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5
Average Weekly Hours 50
Annual Increase in Revenue: $12,500
@larryport
Billable work 32 Office administration 5 Client development or marketing 4 Keeping current on non-billable law 3 Non-billable bar association activities 1 Planned pro bono <1 Other legal matters 5
Average Weekly Hours 50
Annual Increase in Revenue: $25,000
@larryport
GO TOMATOUSE THE POMODORO TECHNIQUE TO FOCUS AND PREVENT INTERRUPTIONS1
@larryport
Work for 25 minutes
@larryport
Easy, right?No interruptionsCan’t get up.
The tomato is sacred!
5 minute breaks
@larryport
@larryport
NO INTERRUPTION POLICY12.5 MINS ON AVERAGE IS ACCEPTABLE
FOLLOW UP POST-TOMATOTIMER BELL SENDS SIGNAL
@larryport
GO PAPERLESSDITCH THE PAPER FILES2
@larryport
= 200,000 Sheets of Paper1 TON
@larryport
= storage for 200,000 docs
This thumb drive can store 2 million documents
2 GB
@larryport
Of payroll hours spent unsuccessfully searching for information
10Source: Butler Group
%
@larryport
@larryport
‘Nuff Said.
Fujitsu ScanSnap 1500
@larryport
Online Backups...GOOD!
@larryport
Evernote...EPIC!
@larryport
Sign Electronically
Custom Stamps iAnnotate
@larryport
ACT LIKE A GEEKFOLLOW COOL SOFTWARE INDUSTRY PROCESSES3
@larryport
AGILESOFTWARE DEVELOPMENT
@larryport
WHY DOES AGILE WORK?
@larryport
... TODAY... IN MY WAY
... YESTERDAYDAILY STANDUP
@larryport
... STOP... CONTINUE
... STARTRETROSPECTIVE
@larryport
BATCH PROCESSESDON’T HANDLE COMMUNICATIONS CONSTANTLY4
@larryport
@larryport
Multi-taskers are “suckers for irrelevancy. Everything distracts them.”
@larryport
RISKS
ANXIETY
TENSION
SCATTERED THOUGHTSINABILITY TO FOCUS
OVERLOOK INFORMATION
MISINTERPRET INFORMATION
@larryport
Things You Can Batch
@larryport
http://www.slideshare.net/merlinmann/inbox-zero-actionbased-email
@larryport
Things You CAN’T Batch
@larryport
Go GTDDAVID ALLEN’S SYSTEM HELPS YOU GET ORGANIZED & DE-STRESS 5
@larryport
@larryport
CAPTURING
@larryport
@larryport
Inboxes
Inboxes can be virtual...
@larryport
WELL-WRITTEN NEXT ACTIONS
@larryport
capture the very next step...
@larryport
WEEKLY REVIEW
@larryportclose all open loops...
@larryport
EMPLOY MINDMAPSGET IDEAS OUT OF YOUR HEAD AND STRUCTURED6
@larryport
@larryport
@larryport
STANDARDIZEDON’T REPEAT YOURSELF7
@larryport
reliability, efficiency, accountability
@larryport
Invoices should be done consistently, every month
Lexicon, phone handling should be identical
