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Interwise Connect
Event Materials Editor GuideVersion 7.2
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Event Materials Editor Guide
LEGAL NOTICESii
Legal Not ic es Information in this document is subject to change without notice and
does not represent a commitment on the part of Interwise, Inc.
The software and/or databases described in this document are furnished
under a license agreement or nondisclosure agreement. The software
and/or databases may be used or copied only in accordance with the
agreement. The purchaser may make one copy of the software for backup
purposes.
The Interwise Participant application incorporates echo and cancellation
technology licensed from DSP Algorithms (www.dspalgorithms.com).
No part of this User Guide may be reproduced or transmitted in any form
or by any means, electronic or mechanical, including photocopying,
recording, or information storage and retrieval systems, for any purpose
other than the purchaser's personal use, without the express written
permission of Interwise, Inc.
Unless otherwise noted, all names of companies, products, street
addresses, and persons contained herein are part of a completely fictitious
scenario or scenarios and are designed solely to document the use of an
Interwise product.
Interwise Connect Event Materials Editor Guide, document number
V7.2, issued on June 30, 2006.
Windows is a trademark of Microsoft Corporation. All other trademarks
belong to their respective owners.
Interwise, Inc. 1994-2006. All rights reserved.
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ABOUT THIS GUIDE
iii
About This Guide
This User Guide contains a description of the features available to users
working with the Event Materials Editor AddIn for the Interwise
Participant application:
Chapter 1, Introducing the Event Materials Editor, introduces
the Event Materials Editor and the features and terminology
available.
Chapter 2, Preparing Event Materials, describes how to prepare
Event Materials for use in an Event.
Chapter 3, Uploading Event Materials, describes how to
upload/download Event Materials to/from the ICC (Interwise
Communications Center) for use in an Event.
Chapter 4, Working with Recordings, describes how to work
with recordings and the Recording Editor.
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ABOUT THIS GUIDEiv
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TABLE OF CONTENTS
v
Table o f Cont ent s
Chapter 1: Introducing the Event Materials Editor............................1
Overview......................................................................................................2Before You Begin........................................................................................3Event Materials Editor Features ................................................................3Glossary ......................................................................................................4
Chapter 2: Preparing Event Materials ................................................7
Overview......................................................................................................8Defining ICCs ............................................................................................10Creating New Event Materials..................................................................11
Defining Action Buttons.....................................................................................12Creating an Action Button ...................................................................................... 12Modifying an Action Button..................................................................................... 14Re-using Action Buttons/Branding Logos in other Events ...................................... 14
Adding Content to Event Materials .........................................................16Inserting PowerPoint Files into Event Materials ...............................................17
Inserting a PowerPoint File ....................................................................................18Dragging External PowerPoint Files into Event Materials ................................21Inserting Items into the Materials Tab...............................................................22Dragging Files into Event Materials ..................................................................23
Items (that are automatically displayed on the Whiteboard)................................... 23Other File Types (that are not automatically displayed on the Whiteboard) ........... 24
Inserting Questions, Tests and Surveys ...........................................................24Inserting a Question ............................................................................................... 24Inserting a Test or Survey ...................................................................................... 25Creating and Working with Tests and Surveys....................................................... 26Step 1: Creating the Test or Survey ....................................................................... 26
Moving Files within the Materials Tab...............................................................27Navigating through Items ..................................................................................27Loading Items from the Materials Tab ..............................................................28
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TABLE OF CONTENTSvi
Keyboard Character Usage for Event Materials............................................... 28Characters not Allowed...........................................................................................29Keyboard Character Usage for All Other Moderator Inputs ....................................29
Editing Event Materials ............................................................................30Editing an Event Materials Folder or Item ........................................................ 30
Saving Event Materials ............................................................................30Saving the Event Materials File........................................................................ 30Closing an Event Materials File........................................................................ 31Archiving Event Materials................................................................................. 31Restoring Archived Event Materials ................................................................. 32Deleting Event Materials .................................................................................. 32
Chapter 3: Uploading Event Materials .............................................33Overview....................................................................................................34Uploading Event Materials....................................................................... 35
Workflow .................................................................................................................37Downloading Event Materials from an ICC ............................................ 38
Chapter 4: Working with Recordings...............................................41
Overview....................................................................................................42Operating the Recorder ...........................................................................43
Adding an Existing Recording .......................................................................... 44Creating a Pre-recorded (On Demand) Event ........................................ 45
Step 1: Create and Record the Event .............................................................. 45Step 2: Edit and Append the Event Recordings into One ................................ 47Step 3: Archive and Review the Pre-Recorded (On Demand) Event .............. 49
Deleting Excess Recordings ...................................................................................49Step 4: Uploading the On Demand Recording and Scheduling an On
Demand/iClass Event....................................................................................... 50Tips and Tricks ................................................................................................. 52Creating an On Demand Event from a Recording of a Previously Live Event. 53
Recording Editor ...................................................................................... 55Editing a Section of a Recording...................................................................... 57
Viewing the Indexes................................................................................................57Locating the Start or End Time for a Section ..........................................................58
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TABLE OF CONTENTSvii
Selecting the Start and End Time for a Section...................................................... 58Filtering Out Operations from a Recording............................................................. 59Saving a Section of a Recording ............................................................................ 60Deleting a Section of a Recording.......................................................................... 60
Defining a New Index........................................................................................60Adjusting the Sound Level in a Section ............................................................61Applying the Changes to a Recording ..............................................................61
Recording a Conference Call Event........................................................63Appendix A: Moderator Features Removed in V7.2 .......................65
Appendix B: System Requirements.................................................67
Index ..................................................................................................69
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TABLE OF CONTENTSviii
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CHAPTER 1
1
Chapter 1 In t roduc ing the Event Mat er ials
Edi tor
About This Chapter
This Chapter introduces the Event Materials Editor AddIn for the
Interwise Participant application, and includes the following sections:
Overview, page 2, introduces the Event Materials Editor.
Before You Begin, page 3, describes the prerequisite knowledge
for understanding and following this Guide.
Event Materials Editor Features, page 3, describes the various
features available using the Event Materials Editor.
Glossary, page 4, describes some of the terms used in this Guide.
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CHAPTER 12
OverviewThe Interwise environment enables you to construct and maintain a
storehouse of Event Materials that can be prepared in advance and then
used live during an Event.
Working with the Event Materials Editor you can create Event
Materials composed of a variety of items, including the following:
Document, graphic, video and audio files.
PowerPoint files.
Direct access to Web sites (links).
Material prepared with programs such as Word and Excel.
CBT and other materials using unsupported file formats.
Tests/surveys made up of questions and other Event Materials.
Prerecorded Event segments.
Event Materials are arranged in the Materials tab of the Interwise
Participant application, just like folders in a Windows file structure. The
Event Materials Editor uses the same interface used by Participants and
Moderators in an Event but in an offline mode.
After you have created the Event Materials and uploaded them to theICC (and then assigned them to an Event), the integrated Push Client
system sends the Event Materials to the registered Participants and
Moderators computers in advance of an Interwise Event. Alternatively,
as the Moderator you can send materials during an Event.
Note that the Event Materials Editor is an AddIn for the Participant
application that enables you to edit Event Materials offline. When
entering a live Event you must use the Participant application, even if
you are the Moderator and/or created the Event Materials to be used in
the Event.
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Before You Begin
Before you can start working with the Event Materials Editor or the
Interwise Participant application, Microsoft Windows 2000, XP or 2003
must be installed on your computer.
This Guide assumes a basic familiarity with Windows concepts and
procedures. Also refer toAppendix B, System Requirements, before you
begin.
Event Mater ia ls Edi t or Feat ures
The Event Materials Editor is used to create and manage Event
Materials offline. Using the Editor, you can:
Create new Event Materials.
Add content to existing Event Materials.
Edit Event Materials.
Save and archive Event Materials.
Upload/download Event Materials to/from the ICC.
Note that you can also work with the Whiteboard drawing tools when
you work with Event Materials. For further details on the drawing
features available refer to the Participant User Guide.
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GlossaryThis section describes common terms that you may encounter
throughout this Guide:
Application sharing: A feature that lets the Moderator/Presenter
work on an application, and the Participants can simultaneously
view what the Moderator/Presenter is doing on their own
computers.
Communications Center: The Interwise Communications Center
(ICC) is the gateway to your organizations online meetings, training
programs, and courses. Using the Event Materials Editor you canupload/download Event Materials to/from the ICC.
Course: A set of learning materials and assignments (syllabus)
specific to the iClassEvent type, presented by a Moderator to a set
of Participants. Courses are comprised of Sections, which in turn
are made up of Section Events (which can be lessons, links,
recordings or other Event Materials).
Emoticons: Participants can express their emotions graphically
using a range of emoticons. All emoticons are easily accessible from
the toolbar, while each emoticon selected is displayed to all other
Event Participants and Moderators/Presenters (alongside the usersname in the Participant List or in the Moderator's Participantpane).
Event: The basic mode of communication within the ICC. Each
Event type (iMentoring, iMeeting, iClass, iSeminar, iCastand On
Demand) can have any number of assigned Events, each of which
are led by a selected Moderator or Presenter (iMeetings only).
Event Materials: Material that can range from an individual
PowerPoint slide to a combination of a complete PowerPoint
presentation, pre-recorded audio or video segments, HTML links,
image files, Office and other types of documents. Moderator: User assigned to conduct an Event by the Event
Administrator with the relevant rights. Moderators also work with
the Participant application, though with some differences, as
described in the Participant User Guide.
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Presenter: The Presenter is any Participant who currently has
control of an iMeeting Event using the Presenting Rights. The first
Participant to enter the Event is automatically assigned Presenting
Rights (not applicable to Phone-only users).
Push Client: An integrated Interwise software module for
automatically downloading Event Materials to Participants before
the Event begins.
Whiteboard: A resizable workspace within the Event Materials
Editor window that functions similar to a blackboard in a
conventional classroom. The Whiteboard can also be used live to
load pre-prepared materials and pointer and drawing tools can be
used to emphasize various elements in an Event.
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CHAPTER 2
7
Chapter 2 Prepar ing Event Ma t er ia ls
About This Chapter
This Chapter describes how to prepare Event Materials for use in anEvent.
Overview, page 8, provides an overview of Event Materials.
Defining ICCs, page 10, describes how to define the ICC(s)
(Interwise Communications Center) to which you upload Event
Materials.
Creating New Event Materials, page 10, describes how to create
new Event Materials.
Adding Content to Event Materials, page 16, describes how to
add additional content to Event Materials. Editing Event Materials, page 30, describes how to edit Event
Materials.
Saving Event Materials, page 30, describes how to save and
archive Event Materials.
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Preparing Event Materials
CHAPTER 28
OverviewThe Event Materials Editor enables you to create, edit and save Event
Materials using the Participant application in offlinemode. Working with
the same interface used by Participants and Moderators during a live
Event, you can define the Materials to be used during an Event.
Figure 2-1: Event Materials Editor Window
Note that although this is the same window displayed to the Moderator,
some of the live Event features, such as emoticons, are not available.
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CHAPTER 29
All the files used to create Event Materials are organized and positioned
in a hierarchy in the Materials tab, located to the right of the
Whiteboard in theMaterialspane, as shown below.
Figure 2-2: Materials Tab
In the example above, the Materials tab displays a list of Event
Materials files, including: two PowerPoint presentations (Sales best
practicesand Sales Targets), a 2-page Word doc (Sales figures), an Excel file
(Revenue table), a video file (Demo) and four other items (made up of
three images and an HTML link).
Note that you can also upload files directly from your computer to the
ICC to create Event Materials. For further details, refer to the
Communications Center User Guide.
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Defini ng ICCsBefore you can begin working with Event Materials, you must first
enter the details of the ICC(s) to which you will be uploading the Event
Materials. Note that you can also download Event Materials from an
ICC, as described on page 38.
To add an ICC:
1 From the Event Materials Editor menu bar, select File>Specify
Access to Communications Center(s). In the displayed
Communications Centers window, clickNew. TheAdd Communications
Center (ICC) window is displayed.
Figure 2-3: Add Communications Center Window
2 Define the following fields:
ICC URL: Communications Center URL (for example,
http://10.10.10.10/company)
ICC HTTP Port: 80 is defined by default.
ICC User Name: ICC User Name (NOT your network login
user name for further details contact your ICC Administrator)
3 ClickOK. You can now define and work with Event Materials.
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Creat ing New Event Mat er ia lsThis section describes how to create Event Materials.
To create new Event Materials:
1 From the Filemenu, clickNew to display theNew Event Materials
window.
Figure 2-4: New Event Materials Window
2 In the Details tab, define the following: Name: Event Materials name.
Type: Select from Live(a Live Event), On Demand(the Event is
recorded), Link (the Event is implemented from an HTML link)
or CBT(the Event is Computer Based Training).
Description: A brief description of the Event Materials.
3 In the Options tab, define the branding logo (displayed on the
Participant window in the top right corner alongside the Status
Panel). Enter the file location and name in the Branding Logo box
or clickBrowse to locate the image file. The image must be a
bitmap file with a maximum 90 pixel width and 50 pixel height.
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Note: It is also possible to configure the installation of theParticipant application to load with a default logo. For furtherdetails, contact your system administrator.
4 In the Buttons tab, you can create up to four action buttons that
can contain text, bitmap image files (maximum size 110 (width) x 27
(height) pixels) or links that activate URLs. These buttons are
displayed in the main Participant window under an additional Links
menu. Refer to the following section, Defining Action Buttons, for
further information.
Note: If you insert an image that is larger than the sizes mentionedabove (for both the Branding logo and Action buttons), the imagemay appear distorted to Participants, as it will be resized to fit.
By default, no logo is displayed to Participants.
5 ClickOK. The Event Materials file is created as a .vcs file (upon
clickingSave from the Filemenu) and stored in the Interwise\
Participant\ Lessons \ [ICC name] folder (the path may be different
according to how the Event Materials Editor was installed).
Tip: You can re-use the branding logo and action buttons you set inother subsequent Events. For further information, see page 14.
Def in ing Ac t ion But tons
You can create and place up to four customized buttons that will be
included under an additional Linksmenu in the Participant window.
You can:
Place a bitmap or text on each button.
Specify a link (URL) that is activated when the Participant clicks the
button.
Crea t i ng an Ac t i on Bu t t on
The following procedure describes how to add an action button to the
Participant window.
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To create an action button:
1 In theNew Event Materialswindow, as displayed on page 10, click
the Buttons tab.2 ClickNew to display theNew ButtonLinkswindow.
Figure 2-5: New Button Links Window
3 Enter the name of the button (the default is Button1) up to a
maximum of 24 characters.
4 In the Captionarea, do one of the following:
Select the Bitmap option button and enter its location (or click
Browse to locate the relevant file). The size of the bitmap must
not be larger than 110 (width) x 27 (height) pixels.OR
Select theText option button and enter the text that is
displayed on the button.
5 In theActionarea, enter the URL for the link that is activated when
a Participant presses the button or an email link, such as:
mailto:[email protected].
6 ClickOK.
Note: After defining each button you should then save the Event
Materials. Repeat as required for each button.
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Mod i f yi ng an Ac t i on Bu t t on
The following procedure describes how to modify existing action
buttons in the Participant window.
To modify an action button:
1 From the Materials tab, right-click on the root Event Materials
folder and select Modify from the popup menu.
2 From the displayedModify Event Materialswindow, click the
Buttons tab and select the relevant button from the displayed list.
Figure 2-6: Modify Event Materials Window
3 ClickModify to display theModify Action Buttonwindow.4 Modify any of the fields displayed, as shown on page 12. For
example, you can change the bitmap file, change the button name
and/or change the Action URL.
5 ClickOKand then save the Event Materials.
Re-us ing Ac t ion Bu t t ons /Brand ing Logos in o t he r Even ts
The following procedure describes how to re-use the action buttons
and branding logo that you may have defined for a specific Event in
subsequent Events.
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To re-use action buttons and branding logos:
1 Create a template Event Materials with the action buttons and
branding logo, as described earlier in this Chapter.2 Open this Event Materials template.
3 From the Filemenu, clickSave As and save the Event Materials
with a new name. These Event Materials will include the original
branding logo and action buttons.
4 Add other files to the Event Materials to build your presentation, as
described in the following sections.
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Adding Content t o Event Mat er ia lsThis section describes how to add content to your Event Materials,
which, due to the unique integration capabilities of Interwise with
PowerPoint, is largely oriented toward working with PowerPoint files.
Note: For information about using the drawing tools and working withthe Whiteboard, refer to the Participant User Guide.
The following sub-sections are included:
Inserting PowerPoint Files into Event Materials, page 17
Dragging External PowerPoint Files into Event Materials,
page 21
Inserting Items into the Materials tab, page 22
Dragging Files into Event Materials, page 23
Inserting Questions, Tests and Surveys, page 24
Moving Files within the Materials tab, page 26
Navigating through Items, page 27
Loading Items from the Materials tab, page 28
Keyboard Character Usage for Event Materials, page 28
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Inser t ing Pow erPoint Fi les in to Event Mat er ia ls
The extensive support of PowerPoint enables the Moderator/Presenter
to view presentations on the Whiteboard (which are simultaneously
displayed on the Participants Whiteboards). This option gives the
Moderator/Presenter control over the flow of the presentation together
with most of the capabilities of PowerPoint itself, including animation
and sound effects.
The way PowerPoint files are inserted and presented to others can also
be defined. This is especially useful if its known that Participants do
not have PowerPoint or the PowerPoint Viewer installed, for example.
There are two main methods of inserting PowerPoint files into EventMaterials:
DHTML mode: Recommend for presentations without
animations or when using PowerPoint 2000. Presentations are
converted to DHTML (Dynamic HTML) upon insertion. Note that
when this option is selected, it also includes image support for
backward compatibility reasons. Participants do not need
PowerPoint or the PowerPoint Viewer installed.
Integrated PowerPoint mode: Recommend for animated
presentations when using PowerPoint XP or 2003. This option
requires Participants have PowerPoint or the PowerPoint Viewer
installed in order to see animated slides.
The DHTML mode provides the following advantages: 1) PowerPoint
or PowerPoint Viewer is no longer required to view and present
PowerPoint presentations, 2) automatic resizing of the PowerPoint
presentation to fit the Whiteboard, 3) you can view and present
PowerPoint presentations while PowerPoint is open on your computer,
4) all users can insert PowerPoint files (there is no need for
administrator rights), and 5) non-English presentations can be viewed.
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Notes:
To create presentations, all Moderators must have full PowerPoint
installed on their computers. Presentations inserted as DHTML can be loaded during the Event by
a Moderator that does not have PowerPoint installed.
Building Event Materials in native PowerPoint can only be done withPowerPoint 2000, 2002 (XP) or 2003 (Note that when converting apresentation using PPT XP or 2003, the presentation is saved asHTML without the animations) PowerPoint 2000 is fully supported,including animated presentations. PowerPoint 97 is not supported.
The Event Materials Editor can only open an Integrated PowerPointpresentation that was inserted in the same version, and cannot openhigher versions. For example: a Moderator who has PowerPoint 2000cannot open PowerPoint XP f iles contained in Event Materials.
The Event Materials Editor disables PowerPoint Timing, both forslides and for shapes within the slides. Transition settings (such asDissolve) between slides are not supported. Anything activated bymouse click should be changed to be activated by theNextcommand.
The option to open other applications through PowerPoint, such asExcel, is disabled.
Sections of a PowerPoint presentation cannot be saved as separateEvent Materials files.
Movie files should not be attached to the presentation; they shouldbe inserted separately into the Event Materials.
Inse r t ing a Pow erPoin t F i le
The first step is to select the location in the Event Materials where you
want to insert the PowerPoint file. Subsequently, you can then define
additional options, such as the Presentation Method (the way the file is
displayed in an Event).
To insert a PowerPoint file:
1 Right-click on the Event Materials root folder (or any item at the
top level) and select Insert>PowerPointPresentation to open the
Insert PowerPointwindow.
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Figure 2-7: Insert PowerPoint Window
2 In the displayed Details tab, define the following fields:
Name: Enter a name for the PowerPoint presentation (up to a
maximum of 32 characters).
File: Enter the file location or Browse for it.
Notes: Enter any notes in the Notes box.
3 In the Options tab, select the Presentation Method from one of the
following options:
View on a separate window using PowerPoint application:
Requires users to have PowerPoint installed in order to see
animated presentations. Then proceed to Step 5.
View on Whiteboard as: Enables the Moderator to activate
the file on the Whiteboard. This option is the default option
selected if you did not previously select a Presentation Method.
Then proceed to Step 4 to select how the presentation is
displayed.
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Figure 2-8: Insert PowerPoint Options
4 Select from one of the following options:
Dynamic images: Inserts the PowerPoint file as is in
DHTML format and adds a converted JPEG file for each slide
(if theWith static image backup for users who have not
installed PowerPoint checkbox is selected - select this option
if you believe that some of the Participants will be accessing the
Event with versions prior to 6.0 of the Participant application).Participants with the latest version of the Participant application
will be able to view the resizable DHTML slides; all other
Participants will see static JPEG images.
Static images: Inserts only JPEG files (converted from the
PowerPoint slides). Relevant for Participants accessing the
Event with the Java Participant, or previous versions of the
Participant application.
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Standard PowerPoint format (Integrated PowerPoint): Inserts the
PowerPoint file as is. Select this option if you know that all
Participants accessing the Event have PowerPoint installed.
Select theWith static image backup for users who havenot installed PowerPoint checkbox to ensure users who do
not have PowerPoint installed will be able to view JPEGs of the
slides.
5 ClickOK. A progress window appears showing the conversion for
each slide.
The name you entered for the PowerPoint presentation now appears
as an item in the Materials tab, with the slides below it.
Tip: If Event Materials consist of a single Integrated PowerPoint
file, the download must finish before the Participants can see thematerials.
To get materials to the Participants more quickly, split thePowerPoint file into several parts. This tip is relevant for filesinserted in Integrated PowerPoint mode and not those inserted inDHTML mode.
Notes:
PowerPoint must be closed when using the Moderators/Participants PowerPoint support and working with files inIntegrated PowerPoint mode. When working in DHTML mode,
PowerPoint can remain open. PowerPoint items (slides) in the Event Materials pane cannot be
rearranged, cut, copied or indented using the Materials Editor.
Dragging Ext ernal Pow erPoint F i les int o Event
Mater ia ls
You can also drag and drop a PowerPoint presentation file (*.ppt,
*.pot or *.pps) into the Materials tab. This creates an item with the
name of the presentation and opens a dialog box in which you specify
the presentations opening mode.
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I nser t i ng I tem s in to t he Mater ia l s Tab
You can insert items into the Materials tab and then load them onto
the Whiteboard. Items include pictures, metafiles, sound, movies,hyperlinks, other file types, folders, tests, questions, recordings,
snapshots and other Event Materials.
To insert an Item:
1 From the menu bar, clickInsert,
OR,
In the Materials tab, right-click the item where you want to insert
an item and select Insert from the popup menu.
2 Select the type of item you want to insert (Picture, Sound, Movie,and so on). The Insertwindow is displayed.
3 In the displayed Details tab, define the Item name (see also page 28
for details on the permitted characters for Event Materials names),
specify the file location and insert a note if required.
4 According to the item type, define Presentation Methods in the
Options tab.
For example, when inserting a movie, you can select whether to
display the movie on the Whiteboard, or to open in it in a separate
window using the default media player.
Note: Flash files (.SWF) can be inserted as movies. By default, they will beset to Open with Browser on Whiteboard, with Full HTML.
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Figure 2-9: Insert Movie Window
Note: In order for users working with the Java Participant to view movies(whether in a Live session or during a recording), you should select OpenFile or Open with Browser on Whiteboard as the Presentation Method.
5 ClickOK. The item is inserted into the Materials tab.
Dragging F i les in to Event Mater ia ls
When you drag and drop a file into Event Materials, the Event
Materials Editor checks whether it can display this file format on theWhiteboard.
I t ems ( t ha t a re au toma t i c a l l y d i sp layed on t he
Whi teboard )
You can drag external files supported by the Event Materials Editor
into Event Materials. Files dragged onto an Event Materials folder
appear at one level below the folder itself. Files dragged onto an item
appear immediately below it.
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Other F i le Types (tha t a re no t au tom at i c a l l y d isp layed on
the Wh i teboard )
For files that are not automatically displayed on the Whiteboard, theEvent Materials Editor displays the Insert Otherswindow.
Insert ing Quest ions, Test s and Surveys
This section describes how to insert questions, tests and surveys into
the Event Materials. For information about creating and using tests and
surveys, see page 26.
Inse r t ing a Quest i on
You can insert a question into Event Materials in order to obtain
real-time feedback from the Participants in the Event.
The questions are saved in the Event Materials and can be sent to the
Participants live.
To insert a question:
1 In the Materials tab, right-click on the relevant item where you
want to insert the question.
2 Select Question either from the popup menu or the Insert menu
to display the Prepare a Questionwindow.
Figure 2-10: Prepare a Question Window
3 SelectAnswer Type (Yes/No, Multiple Choice or Free Text) and
clickOK.
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4 In theQuestionwindow, enter theTitle, Question and Correct
Answer (answers as well for Multiple Choice) and clickSave.
Inse r t ing a Tes t o r Survey
To help evaluate Participant performance in an Event, you can insert a
test or survey into Event Materials. A survey lets you send a set of
questions without assigning a grade.
A test or survey can be:
Made up of questions and other Event Materials
Edited in Event Materials
Sent to the Participants during a live Event
To insert a test or survey:
1 Right-click on the item in the Event Materials where you want to
insert the test or survey.
2 ClickInsert and thenTest to display the Insert Testwindow.
3 In the displayed Details tab, type in a name for the test or survey.
4 In the Options tab, selectTest or Survey mode (for a test, also
select Manual Weighting or No Grades).
Figure 2-11: Insert Test Window
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5 ClickOK. The test or survey is inserted into the Event Materials.
Crea t ing and Work ing w i t h Tes ts and Surveys
To help evaluate Participant performance in a live Event, you can send
Participants a live test or survey from the Event Materials.
A test or survey can be made up of:
Questions (Yes/No, Multiple Choice or Free Text)
Other Event Materials (image files, HTTP files, and so on)
After clicking on the test or survey in the Materials tab, you can view
live Participant responses (the IN PROGRESS window) and save the
answers.
To create and conduct a test or survey, perform the following steps:
Step 1: Create the test or survey.
Step 2: Send the test or survey to the Participants and start it. Refer to
the Participant User Guide.
Step 3: Review Participant responses to the test or survey. Refer to the
Participant User Guide.
Step 4: End the test or survey and save the results. Refer to the
Participant User Guide.
Step 5:View the test or survey results. Refer to the Participant UserGuide.
Note:You can also share the test or survey response statistics with theParticipants when the test or survey has been completed.
St ep 1 : Crea t ing t he Tes t o r Survey
In this step you should create the test or survey and insert it into the
Event Materials. Steps 2-5 are described in the Participant User Guide.
To create questions for a test or survey:Refer to page 24 for details in how to create questions.
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To create other Event Materials for a test or survey:
You can add other Event Materials such as image files and HTTP files
to a test or survey.1 In theMaterialspane, right-click the item where you want to insert
an item and select Insert from the popup menu.
2 Select the type of item you want to insert (Picture, Sound, Movie,
and so on). The Insertwindow is displayed.
3 In the displayed Details tab, define the Item name, specify the file
location and insert a note if required.
4 According to the item type, define Load Actions in the Options
tab.
5 ClickOK. The item is inserted into theMaterialspane.
Moving Fi les w i th in t he Mater ia ls Tab
You can move files within the Materials tab with cut, paste and drag
and drop - except PowerPoint slides that must be moved as a group.
Nav iga t ing th rough I tem s
You can go through Event Materials in the order of the items by using
the navigation buttons below. Each time you reach a different itemusing the navigation buttons, it is displayed on the Whiteboard.
The following navigation buttons appear below the Event Materials
pane:
Spacebar
Loadpreviously
loaded item
Load previousitem in the listof materials
Forward Forward
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Loading Item s f rom the Mater ia ls Tab
You can load onto the Whiteboard any item from the existing Event
Materials.
To load: Do this in the Materials tab:
All items Click on the relevant file,
OR
Click or ,OR,Right-click on the file and clickLoad in the popupmenu,OR
Double-click on the relevant file for the item if the loadmethod in the Materials tab of the Optionswindow(accessed from the Filemenu) is set to Double click.
PowerPointslides
To avoid a mismatch between the slide loaded and theslide seen by Participants:
Use the first slide without any PowerPoint animations orsound settings.
When a mismatch occurs, load the slide you want using adouble-click instead of the Forward command.
Tip: Once you have loaded a slide, you can navigate and load the slides bypressing the space bar. Furthermore, when a PowerPoint object containsanimation, the space bar will advance through the animation on each slide.
Keyboard Charac ter Usage for Event Mat er ia ls
This section describes the characters that are disallowed when naming
Event Materials, Event Material file names and Event Material items.
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Charac te r s no t A l l ow ed
The table below shows all the keyboard characters not allowed in Event
Materials, Event Materials file names and Event Material items.
` ~ @ $ ^ * ( ) & +
/ = { } [ ] : ? , .
! # % | \ ; < >
Note: The character & will be ignored for PowerPoint slides.
Keyboard Charac t e r Usage fo r A l l Other Modera t o r Inpu ts
Keyboard character usage for all other Moderator inputs (Notes,
Questions, and so on) allows all keyboard characters to be used.
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Edi t ing Event Mat er ia ls
Edi t ing an Event Mater ia ls Fo lder or I tem
You can edit an Event Materials folder or items in existing Event
Materials.
To edit a folder or item:
1 In the Materials tab, right-click on the Event Materials folder or
Item you want to edit and clickModify in the popup menu. This
opens an Updatewindow on the Whiteboard where you can change
the name, change an existing note or insert a new note.
2 ClickOK. The Event Materials are modified.
Saving Event Mat er ia ls
This section describes how to save Event Materials, and includes the
following:
Saving the Event Materials file, see below
Closing an Event Materials file, page 31
Archiving Event Materials, page 31
Restoring Archived Event Materials, page 32
Deleting Event Materials, page 32
Saving t he Event M at er ia ls F i le
You can save new or modified Event Materials.
To: Do This:
Save changes in thesame file
ClickSave from the Filemenu.
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To: Do This:
Save changes as new
Event Materials
ClickFile>Save As to open the Save As
window.Enter a name for the Event Materials andclickSave.
Clos ing an Event Mat er ia ls F i le
You can close Event Materials that you have opened or are creating
with or without saving the file. This enables you to open different
Event Materials or create new ones without exiting from the Event
Materials Editor.
To close an Event Materials file:
From the Filemenu, clickClose.
Archiv ing Event Mat er ia ls
You can archive new or modified Event Materials by compressing them
into a *.vcm file that can be restored later.
To archive Event Materials:
1 From the Filemenu, clickArchive>Create. A message appearsindicating where the archive will be stored:
(\Interwise\Participant\Archive\[ICC NAME])
2 ClickYes to create the archive.
3 A message asks whether or not you want to delete the Event
Materials after they have been archived. ClickYes if you want to
delete the Event Materials.
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Restor ing Arc h ived Event Mater ia ls
You can restore archived Event Materials to extract all of the elements
to the Materials tab.
To restore an archived Event Materials:
1 From the Filemenu, clickArchive>Restore. An Openwindow
appears for the \Interwise\Participant\Archive\[ICC NAME]
folder.
2 Double-click on the *.vcm file for the Event Materials you want to
restore,
OR,
Click on the *.vcm file and then click the Open button.
3 A message is displayed confirming whether or not you want to
open the Event Materials after they have been restored. ClickYes
to open them in the Materials tab.
Delet ing Event Mater ia ls
You can delete the Event Materials root folder or individual items
within the Event Materials.
To delete Event Materials:Right-click on the Event Materials root folder and select Delete. A
confirmation message is displayed, informing you that the Event
Materials will be deleted from your hard disk. ClickYes.
The relevant Event Materials files in both the Lesson and Library
folders are deleted.
OR,
Right-click on an item in the Event Materials and select Delete. In the
displayed confirmation message, clickOK.
Note: When closing the Event Materials Editor, you are prompted tosave the modified Event Materials.
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33
Chapter 3 Uploading Event Mat er ia ls
About This Chapter
This Chapter describes how to upload Event Materials to the ICC usingthe Event Materials Editor.
Overview, page 34, describes the options available in uploading
Event Materials.
Uploading Event Materials, page 35, describes how to upload
Event Materials to the ICC.
Downloading Event Materials from an ICC, page 38, describes
how to download Event Materials from an ICC.
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OverviewYou can upload Event Materials to the ICC at any time. The Event
Materials Editor provides several tools for sending pre-prepared Event
Materials to Participants computers:
You can upload materials (packed Event Materials) to the ICC.
From the ICC, a Push Server automatically sends Event Materials
to the Participants before the Event begins.
As a last resort, the Moderator can send small files to the
Participants live during the Event.
Note: For the Push Server procedure to work, the followingconditions must be met:
The Event Materials must be uploaded to the ICC and assignedto an Event before the Event is scheduled to start.
The Participant's computer must be connected to theInternet/local network before the Event begins.
In addition to the above methods, the Moderator can also upload files
to the ICC when defining an Event in the ICC. Refer to the
Communications Center User Guidefor further information.
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Uploading Event Mater ia lsThis section describes how to upload Event Materials using the Event
Materials Editor.
To upload Event Materials:
1 From the Filemenu, select Upload to Communications Center.
The Upload Event Materials to ICCwindow is displayed:
Figure 3-1: Upload Event Materials to ICC Window
2 Select the relevant ICC from the dropdown list and in the Identity
area, enter your User Name and Password for the selected ICC.
3 ClickLogin.4 In the Event Materialsarea, define Keywords and Permissions:
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Keywords: Before uploading Event Materials to the ICC, you
can relate them to a keyword. Pick keywords that can help
identify the Event Materials in the ICC. Keywords are defined
by the ICC Administrator.
Permissions: Select from Public (All users with the relevant
permissions can view and/or make changes), Read Only
(Others can view but not make changes), or Private (Only the
user who uploaded the Materials can view and/or make
changes).
Note: When uploading Event Materials that have previously beenuploaded to the relevant ICC, select Incremental to upload onlythose files that have been added or modified since the last upload.
5 ClickOK. The Event Materials are uploaded to the selected ICC.
See the followingWorkflowsection for an overview of the upload
process when using the Event Materials Editor.
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Work f low
User Operations Upload Process
Build Materials Insert files asrequired.
Files are checked for validity andautomatically converted for PowerPointintegration.
Upload Event Materials to the ICC.
The Event Materials file is created.
Files are compressed into a newlycreated .VCM file and then this archive
is uploaded to the ICC.
Schedule Event in the ICC andattach the relevant Event Materials.
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Dow nloading Event Mat er ia ls f rom anICC
This section describes how to download Event Materials stored on an
ICC. This enables you to edit existing Event Materials.
To download Event Materials:
1 From the Filemenu, select Download from Communications
Center. The Download Event Materialswindow is displayed:
Figure 3-2: Download Event Materials Window
2 Select the relevant ICC from the dropdown list and in the Identity
area, enter your User Name and Password for the selected ICC.
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3 ClickLogin.
4 In the Communications Center (ICC) area, defined Keywords are
displayed. Select a relevant keyword and then clickFind.
5 In the Event Materials box, a list of Event Materials that are
associated with the keyword you selected in Step 4 are displayed.
6 Select the relevant Event Materials and clickOK. The Event
Materials are downloaded and you are prompted to open them.
7 On clickingYes, the Event Materials are displayed in the Materials
tab. You can now work with them as required.
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CHAPTER 4
41
Chapter 4 Work ing w i t h Rec ord ings
About This Chapter
This Chapter describes how to work with the Recorder and Recording
Editor.
Overview, page 42, describes the Recorder and its functionality.
Operating the Recorder, page 42, describes how to work with the
Recorder.
Creating a Pre-recorded (On Demand) Event, page 45,
describes how to create a new recording, as well as Events based on
the recording of a previously live Event.
Recording Editor, page 55, describes how to work with the
Recording Editor.
Recording a Conference Call Event, page 63, describes how to
record an Event configured to use other conference call services.
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OverviewThe Event Materials Editor includes a recorder that you can operate to
record delivery of Event Materials. You can insert these recorded
segments wherever you want in the Event Materials and play them back
during a live Event. In addition, the Interwise Recording Editor enables
you to edit any of your recorded materials.
Note: The Event Materials Editor cannot record an actual Event; thiscan only be done via the Participant application (even if users are alsousing a telephone for their Event audio) or by setting the Event to berecorded on the server.
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Operat ing t he Rec order The Recorder is displayed once a recording in the Event Materials has
been double-clicked. TheMaterialspane is moved down to
accommodate the Record tab, from where you can operate the
Recorder.
Note: To insert a recording in the Event Materials, right-click in theMaterials tab and select Insert>Interwise Recording>NeworExisting.
Figure 4-1: Recorder Window
The following buttons enable you to operate the Recorder:
Index -Reverse
Index -Forward
Pause Play Stop Record
The following table describes how to perform a number of commonRecorder operations:
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To: Do this:
Open the Recorder From the Materials tab, double-click for
the Recording you want to open.Operate therecorder
Click the Play, Pause, and Stop buttons asrequired.
Start recordingClick the button. The timer begins loggingthe elapsed time as you record.
Save a newrecording
Click and then the Save button in theRecorder window.
Move forward or
backward one slide
Click and then to move forward in the
recordingOR
Click and then to move backward.
Move to anyposition within therecording
Click and move the slider below the timer.
Find files or text Click . Enter the relevant file name or textand clickOK. The Recorder jumps to the firstslide that meets your search criteria.
You can search for a file name and evencontent within any PowerPoint file.
Adding an Ex is t ing Record ing
You can add an existing recording to the Event Materials. Alternatively,
you can drag an external recording (*.vcr file supported by the Event
Materials Editor) into Event Materials.
Note: A recording operates by using the items in the Event Materials.
Consequently, make sure to also import any items the recording useswhen moving recordings between Event Materials.
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Creat ing a Pre-rec orded (On Dem and)Event
Note: The Event Materials needed to create the pre-recorded Eventmust be built prior to recording an Event. This includes slides, questions,URLs, and other relevant materials.
Note that Tests and Surveys cannot be included in a recording, althoughyou can include questions.
In order to create a Pre-Recorded Event, the following steps should be
performed: Step 1: Createnew Event Materials and record all Event content,
including slides, questions, application sharing, launching of
supplemental documentation, and other materials.
Step 2: Edit the recordings as necessary and append all recordings
into one.
Step 3: Create and archive the Event and review the recording in
the Participant application. Edit the recordings as necessary using
the Recording Editor.
Step 4: Upload the Event Materials to the ICC and schedule theOn Demand or Recorded iClass Event.
Note: To create an On Demand Event from an existing recording of apreviously live Event, refer to page 53.
St ep 1: Creat e and Record t he Event
Use the Recorder to record the loading of images, sending of questions,
using native PowerPoint functionality, application sharing, sound files,
and the launching of documents. Note that you must use a
headset/speakers and microphone to record content: the telephonecannot be used.
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To create pre-recorded Event Materials:
1 From the Filemenu, select New.
2 In theType section of the displayedNew Event Materialswindow,select On Demand.
3 Enter a name for the new Event Materials and clickOK.
4 Right-click on the root folder displayed in the Materials tab and
select Insert>Interwise Recording>New.
5 Enter the name for the recording and clickOK.
Note: To insert an existing set of materials into the Materials tab, right-click on the root folder and select Insert>Event Materials. Locate andselect the .vcs file and then clickOpen. You should insert the materials
that were converted using the Save as Interwise Event Materials optionfrom PowerPoint so they can be recorded.
Note: It is recommended that you name the recordings according to theslide numbers. For example, if the 1st recording item includes therecording of slides 1 through 3, name the recording 1-3.
You can also insert a new recording to existing Event Materials. In thiscase you must modify the root folder type to On Demand.
To create a recording:
1 Insert a new recording (right-click and select Insert>Interwise
Recording>New)
2 Double-click the recording icon .
3 Click to begin recording.
4 Load the first item for this recording.
5 Activate your microphone (or use the Ctrl key) and begin speaking
while moving through the materials and using the graphic tools.
Note: When recording questions, be sure to click the Send buttononce the question is displayed on the Whiteboard.
6 Click to stop recording.
7 Review the recording.
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8 Save the recording.
9 Save the Event Materials.
Note: When adding new content to the recording, you should ensurethat each new section is small in size. This ensures that the recording iseasier to edit in the future.
To record application sharing:
1 Activate your microphone (if required).
2 Click to begin recording.
3 Initiate application sharing.
Note: The Recorder will remain on top of the application being shared
while recording. Move it to a convenient location so it does not cover animportant section of the shared application (also applicable to theApplication Sharing Pace Indicator).
4 Move through your application sharing demonstration while
speaking.
5 Click to stop recording.
6 End application sharing.
7 Review the recording.
8 Save the recording.
9 Save the Event Materials.
Step 2: Edi t and Append t he Event Record ings in to
One
A pre-recorded (On Demand) Event must consist of a single recording
item and the materials used to create that recording. As the content is
recorded in small segments, these must be combined into one recording
before the Event can be reviewed and finalized.
Make sure to edit the recording segments before appending them. Seepage 55 for details on working with the Recorder Editor.
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Note: When editing an iMeeting recording that included inserted files,be careful not to delete the inserting of the file that is not visible (onlythe load is indicated). You should test the recording to make sure your
inserted files exist and are visible.
To append recordings:
1 Ensure that the recordings are edited and appear in the correct
order in the Materials tab.
2 Select all of the recordings (usingShift).
3 Right-click on the recordings and selectAppend.
4 Enter the Name of the new recording and clickOK.
Note: The new recording is placed after the selected items.
5 Move the appended recording so it is the first item in the Materials
tab under the root folder.
6 Save the Event Materials.
To modify the Event Materials Type (in case the recordingwas added to existing Event Materials)
1 Right-click on the root folder of the Event Materials and select
Modify.
2 Modify the Type to On Demand.3 ClickOK.
4 Save the Event Materials.
Note: It is recommended not to delete the excess recordings. Savethem as backup until after the pre-recorded Event has been reviewedin the Participant application.
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St ep 3: Archi ve and Review th e Pre-Rec orded (On
Dem and) Event
The next step deals with archiving the pre-recorded On Demand Event
so it can be reviewed in the Participant application before it is uploaded
to the ICC.
To archive the recording:
1 From the Filemenu, selectArchive>Create.
2 Note the location where the archived file is saved and clickYes.
3 Once the archive is complete, clickNo to ensure that the original
materials are not deleted.
Note: The original materials will be needed: 1) if recordings need to befixed before the Event is finalized or 2) to upload the finalized pre-recorded On Demand Event to the ICC.
To review the recording:
1 Locate the .vcm file from the following location:
\Interwise\Moderator\Archive\\.
2 Double-click on the .vcm file to launch it in the Participant
application.
3 Review the recording.
Note: If changes need to be made, they must be applied via the EventMaterials Editor (see page 55).
Dele t ing Exc ess Record ings
The Event Materials for a pre-recorded On Demand Event should only
consist of one recording (which must be located immediately below the
root folder) and the items used during the recording (slides, questions,
URLs, and so on). Deleting these small recordings after they areappended into one larger recording ensures the size of the pre-recorded
On Demand Event is kept to a minimum.
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To delete excess recordings:
1 Select the excess recordings, without selecting the appended
recording.2 Right-click on the recordings and select Delete.
3 Save the Event Materials.
Note: There should now be only one recording in the EventMaterials the appended recording.
St ep 4: Uploading t he On Demand Recordi ng and
Sc hedul ing an On Dema nd/iClass Event
The final step in creating the pre-recorded On Demand Event is toupload the Event Materials, containing the relevant recording and
supporting materials, to the ICC and to schedule an On Demand or
iClass Event so others can view the recording.
To upload the recording:
1 Ensure the recording (.vcr) is the first item in the Event Materials
pane under the root folder.
2 Select File>Upload to Communications Center to display the
following window:
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Figure 4-2: Upload Event Materials Window
3 Select the relevant ICC from the dropdown list, enter the correct
Username and Password, and clickLogin.
4 Select anyKeywords to assist when searching for this Event in the
future (optional).
5 Define Permissions to determine the availability of the Event
Materials to Participants (from Public, Read only or Private).
6 ClickOKto upload the Event Materials.
Note: Once the upload is complete, a confirmation message isdisplayed.
To schedule the Event:
Schedule an On Demand Event using the newly created recording.
Refer to the Interwise Communications Center User Guidefor further
information.
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Note: When scheduling the Event, make sure that you include the EventMaterials that contain the recording.
Tips and Tr ick s
Record short segments (2-3 minutes) and append them later. They
are easier to edit and can be saved for future editing of the Event or
re-use.
Work with a written script when creating the recording.
Record with a partner one can read the script while the other uses
the graphic tools and moves through the Materials.
Use the End Sharing Hot Key when recording application sharing.
Archive the Event Materials to review them through the Participant
application before uploading them to the ICC.
When using Native PowerPoint, wait approximately 30 seconds
after loading the first PowerPoint slide since the load time depends
on the Participants computer processing speed.
Follow the Pace Indicator to balance the information load during
application sharing.
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Creat ing an On Dem and Event f r om a Recordi ng of
a Prev ious ly L ive Event
The following procedure describes how to create an On Demand Event
from the recording of a previously live Event by combining the VCR
file recorded by the Participant/Event server with the Event Materials
file associated with it.
To create an On Demand Event from a recording of a live Event:
1 Locate the recording of the live Event. For example, if you
participated in the Event, the recording will be located in the
C:\interwise\participant\record folder.
2 Copy and paste the recording into the C:\interwise\participant\
record folder.
3 From the Filemenu in the Event Materials Editor, clickDownload
from Communications Center. In the displayed window, enter
the relevant ICC information and then select the Event Materials
you want to download.
Alternatively, copy the Event Materials VCM from the Participant
download directory into C:\interwise\participant\Archive\\, and from the Filemenu in the Event Materials Editor,
clickArchive>Restore to restore thefile you copied.
4 Once the Event Materials are downloaded, you should locate the
recording that is associated with it.
5 Right-click on the main Event Materials folder and select
Insert>Interwise Recording>Existing, and then select the
recording that you placed in C:\interwise\participant\record.
6 Since this Event was originally a live Event, you must first save it
with a new name prior to uploading it to the Communications
Center. (From the Filemenu, select Save As, and then save this
recording with a new name.)7 Right-click on the main Event Materials folder and select Modify.
Make sure the Event Materials type is On Demand.
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8 Now that the recorded Event has a new name, it can now be
uploaded to the Communications Center as an On Demand Event
to be viewed by others via the Catalog.
9 From the Filemenu in the Event Materials Editor, select Upload to
CommunicationsCenter and enter the relevant details.
10 Once the upload is successful you can close the Event Materials
Editor.
11 Now that the Event Materials have been uploaded as an On
Demand Event, you will need to create an Event that has this
recording associated with it as Event Materials.
This Event will appear in the Catalog for the Participants that are
registered to it.
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Rec ord ing Edi tor The Recording Editor enables you to perform a number of operations,
including viewing and editing the indexes for recording materials such
as slides and links, and extracting parts of a recording either by keeping
or deleting a section.
This section includes the following:
Editing a Section of a Recording, page 57
Defining a New Index, page 60
Adjusting the Sound Level in a Section, page 61
Applying the Changes to a Recording, page 61
To activate the Recording Editor:
To activate the Recording Editor, right-click for the recording item
in the Event Materials pane, and select Recording Editor from the
popup menu,
OR,
From the Toolsmenu, select Recording Editor. This superimposes a
Recording pane on top of the Participant pane as shown in the
following image.
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Figure 4-3: Recording Pane Superimposed on Participant Pane
Figure 4-4: Selected Section of the Recording
The Recording pane is divided into four parts:
Section Selection: for specifying a section of the recording
Player: for playing a selected section of the recording
Recording Indexes: for locating the materials in the recording
Action Buttons: for updating, appending and reverting operations
Right-click andselect Recording
Editor
RecordingPane
SectionSelection Player
RecordingIndexes
ActionButtons
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Edi t ing a Sec t ion of a Record ing
This section describes how to work with the recording indexes in order
to edit a section of a recording, and includes the following:
Viewing the Indexes
Locating the Start or End Time for a Section
Selecting the Start and End Time for a Section
Filtering Out Operations from a Recording
Saving a Section of a Recording
Deleting a Section of a Recording
V iew ing t he I ndexes
The Indexes box on the right side of the Recording pane contains three
columns, as shown below:
Figure 4-5: Recording Indexes
Column Description
Content The source of the recorded segment: File name, URL, etc.
Time The start time of the recorded segment in minutes, secondsand thousandths of a second.
Type The type of recorded segment: Picture, HTML, and so on.
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Loca t i ng t he Sta r t o r End T ime fo r a Sec t i on
To locate the start or end time for a section:
Double-click the item in the Indexes box,
OR,
Right-click the item and clickGo to in the popup menu,
OR,
Enter the position and clickGo,
OR,
Click until you reach the required position,
OR,Play the recording until you reach the point where you want to start or
end. Click the Pause button and NOT the Stop button when you reach
the required position. Clicking Stop returns you to the start of the
section.
Each of the above methods puts the time in the box above the playback
tool, as shown below.
Figure 4-6: Locating a Recording Position
Se lec t ing the S ta r t and End T ime fo r a Sec t ion
Check the Name and Total Time boxes in the Section Selection area to
ensure you are using the required recording.
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To select the start or end time for a section:
1 Right-click the Index item in the Indexes box and clickSet From in
the popup menu. This displays the Index item time in the Frombox of the Sectionarea.
2 Right-click the end Index item. ClickSet To to display the Index
item time in theTo box of the Sectionarea.
3 You can also clickFrom orTo to copy the time from the box next
to the Go button.
F i l te r ing Out Opera t i ons f rom a Record ing
The Recording Editor enables you to filter out any operations made
during the creation of the recording. For example, if there are a numberof Clear Whiteboard operations during the recording, you can filter
out all of these operations and save the edited recording, as described in
the following procedure.
To filter out operations:
1 Determine the section of the recording you wish to edit by
following the procedures described in the previous sections.
2 ClickFilter. The Filter Outdialog box is displayed.
Figure 4-7: Filter Out Dialog Box
3 From the Operation list, select from the following:
Clear Whiteboard
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All notes
Private (notes)
Public (notes)
All questions
Yes/No (questions)
Multiple choice (questions)
Free text (questions)
Tests/Surveys
Tip: You can select multiple options by clickingCtrl.
4 ClickOK. The selected operations are removed from the recording
section.
Sav ing a Sec t ion o f a Record ing ClickSave as in the Section Selection area to open a Save Aswindow
for saving the section you selected in a separate file.
Dele t ing a Sec t ion o f a Record ing
ClickDelete in the Section Selection area to delete the selected section
from the recording file. ClickYes in the confirmation window to
execute the deletion.
Def in ing a New Index
The Recording Editor enables you to define a new User Defined
index, which can help to mark a section of a recording for reference
purposes.
To define a new index:
1 Determine the location within the recording where you want to
place the new index, as described in the previous sections.
2 ClickNew Index. The User Defined Indexdialog box is displayed.
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Figure 4-8: User Defined Index
3 Enter a name for the index and ensure that the time displayed is
correct.
4 ClickOK. The new index is displayed in the Indexes box.
Adjus t ing t he Sound Level in a Sec t ion
You can adjust the sound level in a section by clickingSound toopen the Sound Controlwindow. In this window you can determine
whether the Moderator and/or Participant sound is activated for the
relevant section, as well as define the volume for the section. This
Sound Control feature can assist in previewing the relevant section to
be edited and ensure you have located the correct section.
Apply ing the Changes to a Record ing
There are several ways to apply the changes you have made while
editing a recording. These options are performed using the Action
buttons located on the right side of the Recorder Pane.
The use of each Action button is described in the table below:
To: Do this:
Update the loaded.vcr file
ClickSave. This saves all the changes you havemade to the recording in this .vcr file.
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To: Do this:
Append another
.vcr file to the endof the loaded .vcrfile
ClickAppend and find the file you want to
append (or enter its file name) in the Openwindow. ClickOpen.
ClickSave to complete the operation.
Note:By default, the current materialsdirectory is selected. All materials used in therecording (and not already in the EventMaterials) are added to the Event Materials.
Revert to the lastsave of the loadedfile
ClickRevert and all changes that were appliedsince the last save are undone. This optionenables you to resume editing without saving or
exiting.Close the Recordingpane
ClickClose. The previous Participant paneview is restored.
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Rec ording a Conferenc e Cal l EventAn Event configured to use other conference call services (and NOT
Interwise Audio Conferencing) can be recorded locally or on the server.
To record the Event, the Conference Recording application should be
used. Refer to the Recording Conference Call Eventswhite paper for further
information.
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APPENDIX
65
Append ix AModerator Feat ures Rem oved
in V7 .2
This Appendix lists the Moderator features that were in previous
versions but have been removed from this version of the Participant
application (V7.2). In V7.0 the Interwise Participant and Moderator
applications were merged into one application, and, as a result, some
features are no longer supported.
Feature Description/Workaround
Self-Exercise mode This option was removed from V7.0,including in the following locations:
The Self-Exercise button on theModerator toolbar.
The Self-Exercise menu option in theModerator Toolsmenu.
The Self-Exercise mode checkbox in
the offline Insert dialog box.Note: In V7.2, when working with EventMaterials created by a pre-7.0 Moderatorapplication and which contain files insertedwith the SEM attribute, when the file(s) areloaded by the Moderator they will beopened with an external applicationoutside the Whiteboard (as in previousversions), but the Participant applicationwill not automatically be minimized. Inaddition, the small floating SEM window
(with the Raise Hand icon) will not bedisplayed.
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Feature Description/Workaround
Background image onthe Whiteboard
The Background image button, previouslypart of the Moderator toolbar, wasremoved. From V7.0, a background imagecan be loaded from the Materials tab.
Default web page whenstarting a Web Safari
This option was removed from V7.0.
Build Event Materials This option is now only available with theMaterials Editor AddIn installed.
Statistics window This option was removed from V7.0.
VOX/Manual speaking
option controls
From V7.0 the Participant application
works with a Voice Activated or Queuedmode; this replaces the ModeratorsVOX/Manual controls.
FTP Compress This option (available from theMiscellaneous tab in the Options window)was removed from V7.0.
VOX speed This option (available from theMiscellaneous tab in the Options window)was removed from V7.0.
Taking a Snapshot The option to take a snapshot of the
Whiteboard was removed. From V7.0 youcan instead save the Whiteboard contentsas a .BMP file (from the Filemenu, selectSave Whiteboard Contents). ThisBMP file can then be inserted into EventMaterials.
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APPENDIX67
Append ix BSyst em Requi rement s
Users working with the Event Materials Editor, as well as Participants
and Moderators, should ensure that their computers meet the basic
minimal requirements, as described below, in order to ensure optimal
performance.
Note: We highly recommend you use Microsoft Internet Explorer whenconnecting to Interwise Events.
Minimum Recommended
Windows 2000 Professional or XP
233 MHz processor 330 MHz processor or higher
64 MB RAM 128 MB RAM or higher
Disk Space:
MB of disk space for theParticipant application installation
50 MB of disk space set aside forEvent Materials. This setting isconfigurable.
100 MB or more of disk space set
aside for Event Materials. This
setting is configurable.
Microsoft Internet Explorer 6.0 or laterversions
Firefox V1.4, or later versions
Monitor:
With 800 X 600 resolution.
High Color (16 bit) display
definition for Application Sharing.
With 1024 X 768 resolution.
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TCP/IP intranet or internet access:
Telephone only no bandwidth
PC and telephone 12.8Kb
PC only 28Kb
Application Sharing (PC) 33.6Kb
Video (PC) 56Kb
Internet or Intranet access 64Kb
Audio
PC only standard headset ormicrophone and speakers
Interwise Audio Conferencing
standard telephone
Other Conference Call Services standard telephone
PC only Headset
Laptop external microphoneand speakers/headset (NOT
the laptops internal mic/speakers)
Interwise Audio Conferencing standard telephone
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INDEX
69
Index
AAction buttons
creating ...........................................12, 14
modifying.............................................14
Application sharing
definition................................................4
Archiving
Event Materials...................................31
CClosing
Event Materials...................................31
Communications Center
defining for upload.............................10
definition................................................4
Conference Call Events
recording ..............................................64
Course
definition................................................4
Creating
Action buttons ....................................12
an On Demand Event from a
previous recording.........................53
Event Materials...................................11
On Demand Events...........................45
Pre-recorded Events ..........................45
DDeleting
Event Materials....................................32
excess recordings.................................49
DHTML
converting PowerPoint files to .........17
Downloading
Event Materials from the ICC ..........38
Dragging
a PowerPoint file.................................21
EEditing
a folder or item....................................30
section of recording............................57
Emoticons
definition ................................................4
Event
definition ................................................4
Event Materials
adding content .....................................16
archiving ...............................................31
closing ...................................................31
creating..................................................11
definition ................................................4
deleting..................................................32
downloading.........................................38
dragging files ........................................23
editing a folder or item.......................30
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INDEX70
inserting a question ............................24
inserting a test or survey....................25
inserting items .....................................22
inserting PowerPoint files .................17
keyboard characters allowed.............28
loading onto the Whiteboard............28
moving files .........................................27
other file types.....................................24
overview................................................. 2
restoring ...............................................32
saving....................................................30
sending to Participants.......................34
uploading .......................................34, 35
Event Materials Editorfeatures ...................................................3
glossary...................................................4
system requirements...........................67
GGlossary ......................................................4
IInserting
Event Materials items ........................22
PowerPoint files into Event Materials
..........................................................18
questions into Event Materials.........24
tests or Surveys into Ev