October 27, 2015
TO: Business, Payroll, and Personnel AdministratorsHRS District CoordinatorsLos Angeles County School and Community College DistrictsCharter Schools and Other Local Educational Agencies
FROM: Lily Huntenburg, School Accounting and Finance ManagerApril Reynolds, Payroll Systems CoordinatorDivision of School Financial Services
SUBJECT: 2015 Holiday Schedules – Payroll and Accounting Systems
The purpose of this bulletin is to provide districts with schedules of payroll and accounting system activities during the upcoming holiday season.
Should you have any questions regarding the subject matters listed below, please contact the corresponding person.
Subject Matter Contact Person Telephone No.
Payroll Schedules Roy CastilloApril Reynolds
(562) 922-6447(562) 922-6424
Payroll Tax Deposits Renato Marcos (562) 922-6629HRS Online Access Availability Jenny Zermeno (562) 940-1649PeopleSoft Online/Access Availability Nkeiruka Benson (562) 922-8874
For planning purposes, please refer to the attached schedules.
Approved:Patricia Smith, Executive DirectorBusiness and Finance
LH/AR:ltAttachments
SFS-A20-2015-2016
4221
Attachment No. 1
Info. Bul. No. 4221
SFS-A20-2015-2016
Division of School Financial Services
Payroll and Accounting Systems
Holiday Schedules
Veterans’ Day Week
Online Hours
Dates County Office HRS Hours PeopleSoft Hours
Tuesday, Nov. 10 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Wednesday, Nov. 11 Closed Not Available Not Available
Thursday, Nov. 12 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Veterans’ Day Week
Payroll Schedule
Schedule Issue Date Payroll Production Time Report
E4H 11/10/15 11/04/15 10/27/15
H1H 11/10/15 11/04/15 10/27/15
C3D 11/10/15 11/05/15 10/27/15
Important: Please check the HRS and PeopleSoft message boards daily for changes to
the above scheduled activities.
Attachment No. 2
Info. Bul. No. 4221
SFS-A20-2015-2016
Division of School Financial Services
Payroll and Accounting Systems
Holiday Schedules
Thanksgiving Week
Online Hours
Dates County Office HRS Hours PeopleSoft Hours
Monday, Nov. 23 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Tuesday, Nov. 24 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Wednesday, Nov. 25 Closed 8:00 a.m. – 3:00 p.m. 8:00 a.m. – 5:00 p.m.
Thursday, Nov. 26 Closed Not Available Not Available
Friday, Nov. 27 Closed Not Available Not Available
Saturday, Nov. 28 Closed Not Available Not Available
Monday, Nov. 30 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Thanksgiving Week
Payroll Schedule
Schedule Issue Date Payroll Production Time Report
E1I – (ESA) 11/20/15 11/17/15 11/05/15
E4I – (ESA) 11/23/15 11/17/15 11/06/15
S6C 11/23/15 11/18/15 11/06/15
H1I 11/23/15 11/18/15 11/06/15
C2E 11/30/15 11/19/15 11/10/15
C1E 12/01/15 11/23/15 11/12/15
E1J 12/04/15 12/01/15 11/17/15
C5E 12/04/15 12/01/15 11/17/15
E4J 12/10/15 12/04/15 11/23/15
H1J 12/10/15 12/04/15 11/23/15
Important: Please check the HRS and PeopleSoft message boards daily for possible
changes to the above scheduled activities.
Attachment No. 3
Info. Bul. No. 4221
SFS-A20-2015-2016
Division of School Financial Services
Payroll and Accounting Systems
Holiday Schedules
Winter Break Weeks
Online Hours
Dates County Office HRS Hours PeopleSoft Hours
Friday, Dec. 18 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Saturday, Dec. 19 Closed 8:00 a.m. – 3:00 p.m. 8:00 a.m. – 3:00 p.m.
Monday, Dec. 21 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Tuesday, Dec. 22 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Wednesday, Dec. 23 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Thursday, Dec. 24 Closed Not Available Not Available
Friday, Dec. 25 Closed Not Available Not Available
Saturday, Dec. 26 Closed 8:00 a.m. – 3:00 p.m. 8:00 a.m. – 3:00 p.m.
Monday, Dec. 28 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Tuesday, Dec. 29 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Wednesday, Dec. 30 Open 7:00 a.m. – 7:00 p.m. 6:30 a.m. – 6:30 p.m.
Thursday, Dec. 31 Closed Not Available Not Available
Friday, Jan. 1 Closed Not Available Not Available
Saturday, Jan. 2 Closed 8:00 a.m. – 3:00 p.m. 8:00 a.m. – 3:00 p.m.
Winter Break Weeks
Payroll Schedule
Schedule Issue Date Payroll Production Time Report
E1K – (ESA) 12/18/15 12/15/15 12/04/15
E4K – (ESA) 12/22/15 12/16/15 12/08/15
S6D 12/22/15 12/17/15 12/08/15
H1K 12/22/15 12/17/15 12/08/15
C2F 12/30/15 12/22/15 12/14/15
C1F 01/04/16 12/28/15 12/15/15
E1L 01/05/16 12/29/15 12/16/15
C5F 01/05/16 12/29/15 12/16/15
E4L 01/08/16 01/04/16 12/21/15
H1L 01/08/16 01/04/16 12/21/15
C3F 01/08/16 01/05/16 12/21/15
S6E 01/20/16 01/14/16 01/05/16
Important: Please check the HRS and PeopleSoft message boards daily for changes
to the above scheduled activities.
Attachment No. 4
Info. Bul. No. 4221
SFS-A20-2015-2016
2015 Holiday Payroll Tax Remittance Schedules
Tax liabilities incur on the day of payroll issuance. Tax journals should be entered into PeopleSoft by
1:00 p.m. one day prior to the payroll issue date (if the tax liability exceeds $100,000). Postdating tax
journals using the date when the PeopleSoft Financial System online is down is prohibited. The
settlement dates are calcuated by the system automatically. Please email [email protected] or call
(562) 940-1685 if you have questions.
Veterans’ Day
Payroll Tax Remittance Schedule
Tax Journal Dates Payroll Issue Dates
(Tax Liability Incurs)
Settlement on Federal
and State Tax Liability
Monday, Nov. 9 11/10/15 11/12/15
Tuesday, Nov. 10 11/12/15 11/13/15
Thanksgiving Week
Payroll Tax Remittance Schedule
Tax Journal Dates Payroll Issue Dates
(Tax Liability Incurs)
Settlement on Federal
and State Tax Liability
Friday, Nov. 20 11/23/15 11/24/15
Wednesday, Nov. 25 11/30/15 11/30/15
Winter Break/New Year’s Weeks
Payroll Tax Remittance Schedule
Tax Journal Dates Payroll Issue Dates
(Tax Liability Incurs)
Settlement on Federal
and State Tax Liability
Thursday, Dec. 17 12/18/15 12/21/15
Friday, Dec. 18 12/21/15 12/22/15
Monday, Dec. 21 12/22/15 12/23/15
Tuesday, Dec. 22 12/23/15 12/24/15
Wednesday, Dec. 23 12/28/15 12/28/15
Tuesday, Dec. 29 12/30/15 12/31/15
Wednesday, Dec. 30 01/04/16 * 01/04/16 *
* Districts will not have PeopleSoft access on 12/31/15; therefore, the following will apply:
For 01/04/16 payroll issues, tax journals need to be entered into PeopleSoft on
12/30/15. The settlement date wil be 01/04/16.