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2011 Safety Excellence Award Training
Finalist Preparation
Houston Business Roundtable
Presented by: Russell Klinegardner
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Finalist Preparation
Scheduling the Audit What is done to start an Audit at a
location? What does the Audit team need? Format of the Audit Closing Conference Other Points
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Scheduling the Audit
Send your Audit Team Leader three dates.
Establish a time. Pick an Audit
Location.
End of the Month, Last ones Audited ALWAYS WINS- MYTH.
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What is done to start an audit at a location?
Names of Auditors
Authorization into the Facility (Security Clearance and Orientation)
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What is done to start an audit at a location?
Set a time “When” to meet.
X Establish a Location
on “Where” to meet.
Provide a safe means of Transportation.
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What does the Audit Team need?
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The Audit Team Needs:Directions
Map to the Facility
Good Directions (Easy to Follow)
Where to Park
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The Audit Team Needs:Personal Protective Equipment (PPE)
Let the Auditors know what PPE is required for the site being audited.
Have additional site specific PPE. (Ex. Escape Respirators, H2S Monitors, Phosgene Badges, Etc..)
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The Audit Team Needs:A Meeting Room
Temperature controlled
Restroom Facilities Comfortable Setting Employees readily
available
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The Audit Team Needs:Refreshments
Breakfast foods Snacks Drinks Lunch (if necessary)
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What does theAudit Team NOT need?
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Situations not to Expose your Auditors to:
Respirator Areas
Lockout/Tagout
Confined Space
Hazardous Areas
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Allow the Auditors time to talk with the Employees.
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Let the Employees know what the Auditors will be doing.
“Recognize them for their safety excellence performance”
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Format of the Audit
Documentation Review Be organized Follow the format of the audit Provide supporting data Company representative readily
available
Field Review Various crews / work activities Several employees Transportation
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Closing Conference
Allow the Audit Team time to meet once the Audit has been completed to gather their notes for the final scoring.
Audit team will then meet with the Company Representatives and discuss the Audit findings. ( Highlight the positives and address any opportunities to improve)
Allocate 30 - 45 minutes
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Other Points
Managements commitment Customer support Brief presentation addressing
your company highlights and achievements. (10-15 minutes)
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2011 Safety Excellence Award Training
Finalist Preparation
Houston Business Roundtable