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ASME 101 – ASME Resources
Essential Leadership
Tools
Volunteer Center
Communi-cations Tools
Units Leadership Resource
Online Roster
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End Game1
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ASME 101 – ASME Resources
Session Objectives
• The objective of this session is to provide you (in a fun and interactive way) with an overview of the resources that are available to you to guide you in leading your unit more effectively.
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ASME 101 – ASME Resources
Guest Host: Scott Carlson
Welcome to ASME JEOPARDY
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Ess Leadership for $100
A one stop shop for leaders to download
necessary forms, roster, manuals and contact info
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ASME 101 – ASME ResourcesA: Ess Leadership for $100
Unit Leadership Resource Center
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ASME 101 – ASME Resources
Unit Leadership Resource Center:
• Forms & Instructions• Online Roster• Financial Reports Manager• Manuals• Leadership Resources• General Information (Newsletter Template)• Staff Contacts
http://volunteer.asme.org/unit/
E: Ess Leadership for $100
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Ess Leadership for $200
A place to access current membership and officer
information
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ASME 101 – ASME ResourcesA: Ess Leadership for $200
On-line Roster
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ASME 101 – ASME Resources
Online Roster:• For divisions and sections, unit leaders have access to the online
membership roster 24/7• Revised format for ease of use• Access to current officer information• This data can be used for:
– Learning about member changes in unit (address changes, new members)– Demographics studies (where members live, employers, job positions and
technical interest)– Phone banks and contact information
• To gain access, the designated volunteers must sign a conflict of interest form and member data agreement.
• Both forms are available on the Unit Leadership Resource Center
E: Ess Leadership for $200
ASME Jeopardy
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ASME 101 – ASME Resources
DAILY DOUBLE
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ASME 101 – ASME ResourcesQ: Ess Leadership for $300
Available to all unit leaders (or authorized
designees)to communicate with
their unit 24/7
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ASME 101 – ASME ResourcesA: Ess Leadership for $300
Unit E-mail Messaging
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ASME 101 – ASME Resources
Unit E-mail Messaging:
https://roster.asme.org/E: Ess Leadership for $300
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Ess Leadership for $400
Access information on Board of Governors,
Sectors and Committees and Global Communities
Directories
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ASME 101 – ASME ResourcesA: Ess Leadership for $400
Online Directories
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ASME 101 – ASME Resources
Online Directories:
• AC-10 – Board of Governors (BOG), Sectors and Committees
• Global Communities Directory• Directories are linked to the ASME database so they
are always up-to-date• Access through the “Members Only” link on ASME.org.
or at
http://my.asme.org• To access both directories you will need your ASME
member number.
E: Ess Leadership for $400
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Ess Leadership for $500
A center where you can obtain quick access to best practices, Section Newsletter Template, and VOLT Academy
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ASME 101 – ASME ResourcesA: Ess Leadership for $500
Volunteer Center
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ASME 101 – ASME Resources
Volunteer Center:
• Program Funding Options
• Unit Leadership Resource Center
• Best Practices (Section & Division)
• Volunteer Expense Form
• Section Newsletter Template
• Volunteer Orientation and Leadership Training (VOLT) Academy
http://www.asme.org/Governance/Volunteer/
E: Ess Leadership for $500
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Volunteer Centre for $100
Potential source of funding for programs/
services where funding is not provided by the
annual operating budget
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ASME 101 – ASME ResourcesA: Volunteer Centre for $100
Program Funding Options
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ASME 101 – ASME Resources
Program Funding Options:• Options for projects not funded through the
annual operating budget:• ASME Development Fund
– Eligible Projects: Feasibility Studies; Experimental, Embryonic or Prototype Programs
• ASME Foundation Grants– Technical Literacy– Career Planning & Skills Development– Technologically Sound Public Policy
http://www.asme.org/Governance/Volunteer/Funding/Program_Funding_Options.cfm
E: Volunteer Centre for $100
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Volunteer Centre for $200
A central location where successful programs are documented to provide guidance to other units
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ASME 101 – ASME ResourcesA: Volunteer Centre for $200
•Term Life
•Disability Income
•Major Medical
•Dental
•Long Term Care
•Medicare Supplement
•Discount Prescription
•Small Employer Group Insurance
Best Practices
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ASME 101 – ASME Resources
Best Practices:• Case study approach of section and technical
division best practices:– Community & Government Relations / Outreach– Honors & Awards– Industry Relations / Outreach / External Collaborations– Local Technical Conferences– Marketing / Advertising / Promotions– Members & Leaders– Operations & Organization– Professional Development / Short Courses / Seminars– Revenue Generations / Finances
– Study & Early Career Engineer
http://volunteer.asme.org/practices/
E: Volunteer Centre for $200
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Volunteer Centre for $300
Step by step instructions for ASME http
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ASME 101 – ASME ResourcesA: Volunteer Centre for $300
Guidelines to Create Section Website
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ASME 101 – ASME Resources
Guidelines for Creating Section Website:
• Importance of having a website for your unit:– Increase communication & involvement among
current Section, Group and Student Section members.
– Offer greater visibility for activities and members. – Provide additional means for promotion/marketing
of publication, programs and events. – Utilize as a recruitment tool for increasing
membership.
http://volunteer.asme.org/unit/Guidelines_Creating_Section.cfm
E: Volunteer Centre for $300
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Volunteer Centre for $400
Academy for training / leadership resource for
unit leaders
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ASME 101 – ASME ResourcesA: Volunteer Centre for $400
Volunteer Orientation and Leadership Training
(VOLT) Academy
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ASME 101 – ASME Resources
VOLT Academy:
• Ensure ASME volunteers have the training needed to assume the leadership positions.
• The skills gained from such leadership positions can enhance their professional careers.
http://volunteer.asme.org/volt/
E: Volunteer Centre for $400
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Volunteer Centre for $500
A centralized location for units to post available
positions and for interested volunteers to
post their profiles
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ASME 101 – ASME ResourcesA: Volunteer Centre for $500
Volunteer Opportunity Bulletin Board (VOBB)
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ASME 101 – ASME Resources
Volunteer Opportunities Bulletin Board (VOBB):• Strengthen your unit through increased diversity• Attract new members• Fill open positions more quickly• Sort by structure (sector) or category (desired
position)• Interested volunteers can post their profile on
the VOBB• Leaders can post available positions and search
profileshttp://volunteer.asme.org/vobb
E: Volunteer Centre for $500
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Comm Tools for $100
Downloadable files from the following site
https://roster.asme.org(Text or Excel formats)
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ASME 101 – ASME ResourcesA: Comm Tools for $100
Section Master Roster•Display the field definition of the section master roster file•Download the entire section master roster in text format•Download the entire section master roster in Excel format•Display the field definition for the "summary of changes" file•Download the entire section summary of changes file (text)•Download the entire section summary of changes file (Excel) •Display the field definition of the dropped members file•Download the dropped members file (text)•Download the dropped members file (Excel)
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ASME 101 – ASME Resources
Section Roster Download:
https://roster.asme.org/
E: Comm Tools for $100
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Comm Tools for $200
Access information on Board of Governors,
Sectors and Committees and Global Communities
Directories
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ASME 101 – ASME ResourcesA: Comm Tools for $200
Online Directories
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ASME 101 – ASME Resources
Online Directories:
• AC-10 – Board of Governors (BOG), Sectors and Committees
• Global Communities Directory• Directories are linked to the ASME database so they
are always up-to-date• Access through the “Members Only” link on ASME.org.
or at
http://my.asme.org• To access both directories you will need your ASME
member number.
E: Comm Tools for $200
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Comm Tools for $300
Published 10 times a year; This template can be
found or the Unit Leadership Resources
Center or VolunteerResources pages.
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ASME 101 – ASME ResourcesA: Comm Tools for $300
Section Newsletter Template
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ASME 101 – ASME Resources
Section Newsletter Template:
• Prepared for use by newsletter editors
• 10 published per year in Word format
• Contains articles related to unit activities, special announcements and ASME products and services
• Space is provided for placement of unit related articles
• Editors notified each month. The latest template can be found or the Unit Leadership Resources Center or Volunteer Resources pages.
http://www.asme.org/Governance/Volunteer/Section_Newsletter_Templates.cfm
E: Comm Tools for $300
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Comm Tools for $400
Quick access to publications for leaders
to increase awareness of ASME Activities
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ASME 101 – ASME ResourcesA: Comm Tools for $400
Online Publications
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ASME 101 – ASME Resources
Online ASME Publications:
• K&C Leadership Newshttp://committees.asme.org/K&C/CIC/Current_Issue.cfm
• Inter-Comm – Published quarterly for volunteer leaders to increase their awareness of ASME Activities
http://www.asme.org/NewsPublicPolicy//
• ASME Connections – Easy access to the new structure of and ASME strategies
http://www.asme.org/communities/member/
E: Comm Tools for $400
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Comm Tools for $500
A place to find contact information for ASME District and Section
leaders
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ASME 101 – ASME ResourcesA: Comm Tools for $500
Global Communities
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ASME 101 – ASME Resources
ASME Global Communities:
• Find contact information for district leaders• Find contact information for neighboring
section leaders• Study other district and section websites to
determine best practices
http://districts.asme.org/communities.htm
E: Comm Tools for $500 50
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ASME 101 – ASME Resources
ASME Global Communities:
E: Comm Tools for $500
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Unit Leadership for $100
A location with documents that you fill in when making
requests as well as directions for filling out
these documents
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ASME 101 – ASME ResourcesA: Unit Leadership for $100
Unit Forms & Instructions
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ASME 101 – ASME Resources
Unit Forms & Instructions:• The following are a few example of forms and
instructions essential to leaders:– Volunteer Travel Reimbursement Form– Conflict of Interest Form– Industry Plaque Order Form– Section Officers & Committees Information Form– Unit Operating Budget/Plan & Annual Financial
Report Instructions– Section Merit Funding Program Form– Certificate Template– ASME Letterhead
http://volunteer.asme.org/unit/Unit_Forms_Instructions.cfm
E: Unit Leadership for $100
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Unit Leadership for $200
Roadmaps for leading ASME units
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ASME 101 – ASME ResourcesA: Unit Leadership for $200
Manuals, Guides, Handbooks & Policies
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ASME 101 – ASME Resources
Manuals, Guides, Handbooks & Policies:
• NEW Student Section Handbook(Revised June 2010, replaces ML-1)
• ML-10 Section, Subsection, Group Operations Manual• ML-13 Treasurers Manual• ML-14 Industry Relations Manual• ML-15 Section Program Handbook• P-2.8 Appropriations for Sections and Chapters• P-5.3 Formation and Operation of Section, Subsections &
Local Groups• P-12.14 Use of Member Data• P-15.7 Ethics• P-15.8 Conflict of Interesthttp://volunteer.asme.org/unit/Manuals_Policies.cfm
E: Unit Leadership for $200
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Unit Leadership for $300
Applications, stationary, certificates, meeting
accessories and brochures
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ASME 101 – ASME ResourcesA: Unit Leadership for $300
Supplies
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ASME 101 – ASME Resources
Supplies:• The following are supplies the unit leader can order
through ASME:– Applications & Membership Information
• Member Application • Student Member Application • Fellow Kit
– Stationery• Envelopes
– Certificates • Student Member Certificate • Member Certificate Suitable for Framing (Order Form) • Certificate Covers
http://volunteer.asme.org/unit/Supplies_Available_From.cfm
E: Unit Leadership for $300 60
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ASME 101 – ASME Resources
Supplies:• The following are supplies the unit leader can order through
ASME:– Meeting Supplies
• Pressure Sensitive Nametags • Lectern Banner (Paper) • Red Arrows for Posters • Registration Poster • Information Posters • Right Path to the Future Poster
– Brochures • What is a Mechanical Engineer? • Mechanical Engineering A-Z • The How & Why of Codes and Standards • Videos Brochure • ASME at a Glance • Gain a Competitive Advantage
E: Unit Leadership for $300
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Unit Leadership for $400
An aid to unit leaders in gathering new members
and to retain existing members
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ASME 101 – ASME ResourcesA: Unit Leadership for $400
Member Recruitment and Retention Kit
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ASME 101 – ASME Resources
Membership Recruitment &Retention Kit:• Advice on how to recruit members face to
face, including overcoming objections and materials to bring with you.
• Sample emails and phone scripts for inviting new members to meetings, and encouraging members to renew.
• The kit is available on the Unit Leadership Resource Center
E: Unit Leadership for $400
ASME Jeopardy
http://volunteer.asme.org/Unit/Member_Recruitment_Retainment.cfm
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ASME 101 – ASME ResourcesQ: Unit Leadership for $500
A collection of presentations, white
papers, instructions and links to assist unit
leaders
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ASME 101 – ASME ResourcesA: Unit Leadership for $500
Unit Leadership Resources
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ASME 101 – ASME Resources
Unit Leadership Resources:• Presentations
– Section Building– The Value of Membership– Volunteer Recruitment– Signing of Contracts– Student Programs Presentation– Style Guide– Coding Presentation for Sections– Conducting Old Guard Competition
• General Resource Linkshttp://volunteer.asme.org/unit/Leadership_Resources.cfm
E: Unit Leadership for $500
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Online Roster for $100
Means to find out who is in your unit and get their
contact information
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ASME 101 – ASME ResourcesA: Online Roster for $100
Contact/Membership Information
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ASME 101 – ASME Resources
Contact/Membership Information:
https://roster.asme.org/
E: Online Roster for $100 70
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ASME 101 – ASME Resources
Contact/Membership Information:
E: Online Roster for $100 71
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ASME 101 – ASME ResourcesE: Online Roster for $100
ASME Jeopardy
Contact/Membership Information:
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ASME 101 – ASME Resources
DAILY DOUBLE
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ASME 101 – ASME ResourcesQ: Online Roster for $200
Record executive committee members of
your unit with ASME
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ASME 101 – ASME ResourcesA: Online Roster for $200
Assign Officers
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ASME 101 – ASME Resources
Assign Officers:
https://roster.asme.org/E: Online Roster for $200
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Online Roster for $300
Receive updated information on your
Members from ASME on demand
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ASME 101 – ASME ResourcesA: Online Roster for $300
Membership Changes
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ASME 101 – ASME Resources
Membership Changes:
E: Online Roster for $300
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Online Roster for $400
Research to cater to the interest of your membership
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ASME 101 – ASME ResourcesA: Online Roster for $400
Demographics Studies
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ASME 101 – ASME Resources
Demographics Studies:• Accessed through Online Roster• 42 columns of data retrieved• Items of interest for data collection could be:
Company name, Join date, membership status, city, zip code, technical interest (1-5), graduation date and technical division
E: Online Roster for $400
ASME Jeopardy
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ASME 101 – ASME ResourcesQ: Online Roster for $500
Unit leader can authorize certain Members to
access this information after they sign conflict of
interest form and member data agreement
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ASME 101 – ASME ResourcesA: Online Roster for $500
Delegate Access to Membership Roster
ASME Jeopardy
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ASME 101 – ASME Resources
ASME JEOPARDY
That’s All the time we have today. See
you on the next show!!
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ASME 101 – ASME Resources
Unit Leadership Resource Center http://volunteer.asme.org/unit/ Unit Email Messaging https://roster.asme.org/Online Directories(access through "Members Only" Link at ASME.org) http://my.asme.orgVolunteer Center http://www.asme.org/Governance/Volunteer/
Program Funding Options http://www.asme.org/Governance/Volunteer/Funding/Program_Funding_Options.cfmBest Practices http://volunteer.asme.org/practices/Guidelines for Creating Section Website http://volunteer.asme.org/unit/Guidelines_Creating_Section.cfmVOLT Academy:Volunteer Orientation and Leadership Training http://volunteer.asme.org/volt/Volunteer Opportunity Bulletin Board (VOBB) http://volunteer.asme.org/vobb
Section Roster Download https://roster.asme.org/Section Newsletter Template http://www.asme.org/Governance/Volunteer/Section_Newsletter_Templates.cfmOnline Publications
K&C Leadership News http://committees.asme.org/K&C/CIC/Current_Issue.cfmInter-Comm http://www.asme.org/NewsPublicPolicy/ASME Connections http://www.asme.org/communities/member/
PeerLink http://peerlink.asme.org
Unit Forms & Instructions http://volunteer.asme.org/unit/Unit_Forms_Instructions.cfmManuals, Guides, Handbooks & Policies http://volunteer.asme.org/unit/Manuals_Policies.cfmSupplies http://volunteer.asme.org/unit/Supplies_Available_From.cfmMember Recruitment and Retention Kit http://volunteer.asme.org/Unit/Member_Recruitment_Retainment.cfmUnit Leadership Resources http://volunteer.asme.org/unit/Leadership_Resources.cfm
Contact Information for Members https://roster.asme.org/Assign Offi cers https://roster.asme.org/Membership Changes https://roster.asme.org/
Volunteer Center
Essential Leadership Tools
Communications Tools
Units Leadership Resource
Online Roster
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ASME 101 – ASME Resources
Contact Information:Scott A. Carlson, P.E.
Rochester, WA
(360) 970-3171
This presentation will be posted on the 2011 LTC Web Site, at
http://events.asme.org/LTC11/home.cfm
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