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DoD Lead Agent:Office of the AssistantSecretary of the Army(Installations and
Environment)
Department of DefenseVoluntary Protection Programs
Center of Excellence
Operated by:
Development, Validation, Implementation and
Enhancement of a Voluntary Protection Programs Center ofExcellence (VPP CX) Capability for Department of Defense
(DoD)
Development, Validation, Implementation and
Enhancement of a Voluntary Protection Programs Center ofExcellence (VPP CX) Capability for Department of Defense
(DoD)
Conducting a Training NeedsAssessment
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ObjectivesObjectives
After this training you will be able to: Describe why a training needs assessment is required by
OSHA for VPP
Identify the elements of a training needs assessment
Describe the difference between a training instruction/plan
and the training needs assessment
Identify tools and resources for conducting the training
needs assessment
Describe how to conduct a basic safety and health training
needs assessment
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BackgroundBackground
S&HMS not required by OSHA The critical elements of a S&HMS
are:
Management Leadership and
Employee Involvement, Worksite Analysis,
Hazard Prevention and Control, and
Training for employees, supervisors and managers as
defined by OSHA
An applicant is recognized by OSHA at the Star or
Merit level of VPP for how effective its S&HMS
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Training PlanTraining Plan
Training Plan Written program
Identifies who provides and receives training
States the frequency of training
Describes knowledge/qualification/subject matter expertise or
certification criteria of trainers
Identifies where to obtain training materials
Tells how to track and document completion of training
Tells how to maintain training records Ensures all personnel are provided opportunities to attend
training to increase their knowledge and skills
Instructs how to validate training
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What is TNA?What is TNA?
A tool/process used by the site toidentify the training needs of the
employees, supervisors, and
managers
Not just a comparison to who has done
what
Should ensure a safe work environment
for all employees
Should identify gaps and resources to fillthe gaps
Should help to reduce I/I rates
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Training and SafetyTraining and Safety
In order to have an effective S&HP you must train.
In order to train effectively you need to know:
Who needs to be trained
What training they need When they need to be trained
Why they need to be trained
How they will be trained
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Why do a TNA?Why do a TNA?
Required in one form or another by one or moreof the directives mentioned earlier
Only way to ensure you have identified what is
required at your facility
Shows your employees you are concerned
about their health and welfare
Documented completion required by OSHA if
applying for VPP
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When to do TNAWhen to do TNA
Facility start up BRAC/Mission change
As required by any service directive
As part of the VPP process Establish Planning Board for Training (PBFT) or
review periodically
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Who does TNA?Who does TNA?
Up to the facility unless specifically directed inyour directives
Can be a single person compiling the info
Needs multiple levels on input from others
Establish a team or committee
Designate a leader
Can be combined with regional/command level
process For VPP must be site specific
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Methods of Conducting TNAMethods of Conducting TNA
Most recognized method for conducting aTNA is by Survey
Another survey
More paperwork
Risk not receiving back
No designated method by OSHA
Preview a couple of sample TNA
process
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Sample TNASample TNA
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Sample TNASample TNA
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How to conduct TNAHow to conduct TNA
Determine the site Personnel
Equipment
Billets
Jobs
Contractors
Select a Process
Identify the resources Observe
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Cross Reference ResultsCross Reference Results
celi le re s eet
Co le / i ot les
et u Resource/ ools or s eets
Billet
lo ee
o s
ui entcilit
Reference
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WorksheetsWorksheets
Set up Worksheets Billet
BIL001 Commanding Officer (09571-000-001)
BIL002 HRO (09571-001-003)
BIL003 Administration Supervisor (09571-002-011)
BIL004 Administration Mail Clerk (09571-002-021)
BIL005 Auto Mechanic (09571-012-031)
Employee
ROS001 Jane Doe
ROS002 John Adams ROS003 Bill Smith
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WorksheetsWorksheets
Set up Worksheets Jobs (if different than manpower document)
JOB001 Life Guard
JOB001 Plumber
Equipment EQP001 Lathe
EQP002 Forktruck Sideloader 10,000 Lbs
Building
BDG001 Warehouse Bldg 2332
BDG002 Admin Office Bldg 10
BDG003 Auto Hobby Shop Bldg 137
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Training WorksheetsTraining Worksheets
Set up Training Worksheets HRO
HRO001 Ethics Training
HRO002 New Employee Orientation
HRO003 New Supervisor Training
Safety
SAF001 Hazard Communication
SAF002 Confined Space Program (Program Mgr)
SAF003 Confined Space Program Familiarization
(employees)
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Training WorksheetsTraining Worksheets
Set up Training Worksheets Work Center/Job
WCJ001 Tool Inventory Control Program
WCJ002 MHE Inspection Program
Security SEC001 Computer Security
SEC002 OPSEC
References
REF001 DODI 6055.1
All employees
ALL001 Required by all Employees
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Set up Training Worksheets VPP
VPP001 Rights Under the OSH Act
VPP002 How to Recognize Hazardous Conditions
VPP003 Safe Work Procedures VPP004 VPP Fundamentals
VPP005 VPP Requirements
VPP006 Signs and Symptoms of Workplace Related
Illnesses
VPP007 Hazards in the Workplace
Training WorksheetsTraining Worksheets
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Example TableExample Table
Table
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Worksheet RulesWorksheet Rules
Must reference at least one of the other numberidentifiers
ROS003-BIL005-BDG003-SAF001
-WCJ001
-SEC001
Any training that is required by all employees
ALL001-VPP004
One employee is the only one trained to operatea certain piece of equipment
EQP002-ROS002
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What OSHA Will Validate?What OSHA Will Validate?
OSHA Onsite Audit A1. What are the safety and health training
requirements for managers, supervisors, employees,
and contractors?
OSHA required Training Non-OSHA required courses
New work processes, new equipment, and new procedures
as needed
A2. Who delivers the training?
A3. How are the safety and health training needs foremployees determined?
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What OSHA Will Validate?What OSHA Will Validate?
OSHA Onsite Audit A4. Does the site provide minimally effective training to educate
employees regarding the known hazards of the site and their
controls? [Minimum Requirement - must be met to be eligible for
participation in VPP]
A5. What system is in place to ensure that all employees andcontractors have received and understand the appropriate
training?
A6. Who is trained in hazard identification and analysis?
A7. Is training in hazard identification and analysis adequate for
the conditions and hazards of the site? A8. Does management have a thorough understanding of the
hazards of the site? Provide examples that demonstrate their
understanding.
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VPP RequirementVPP Requirement
OSHA required Training (A1 & A3) Example - 29 CFR Pt. 1910, Subpt. E, App. Ch.
XVII (7101 Edition) (5) Training. (i) Before
implementing the emergency action plan, the
employer shall designate and train a sufficientnumber of persons to assist in the safe and orderly
emergency evacuation of employees.
What needs to be in place at your site
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VPP RequirementVPP Requirement
Non-OSHA required courses: (A1 & A3) a. As directed by your site, higher echelon command
instructions, directives, orders, etc., as well as those
covered by 29 CFR 1960
b. Example - MCO 5100.29A, 4. Execution b.(2)(h) Developground safety training curricula to meet the needs of theMarine Corps.
c. Example - MCO 5100.29A, 4. Execution k.(1) (d) Identify
and establish safety billets at all commands and fill them with
appropriately trained personnel.
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VPP RequirementVPP Requirement
New work processes, new equipment, and newprocedures as needed (A1 & A3)
When you get a contract to work on a new piece of
equipment that requires the line to be changed,ensure all personnel receive training appropriate to
maintain a safe work environment to include, new
chemical requirements, PPE requirements, new tool
usage, critical steps, cautions, warnings, handlingequipment, check sheets, etc.
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Where to go for Help?Where to go for Help?
TNA Programs available Consultants to help you do
Check out the internet
How To Conduct a Simple Training Needs
Assessment By Susan M. Heathfield, About.com
http://humanresources.about.com/od/trainingneedsassessme
nt/ht/training_needs.htm
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Where to go for Help?Where to go for Help?
Training Requirements in OSHA Standards andTraining Guidelines
http://www.osha.gov/Publications/osha2254.pdf
DoD VPP CX
Hotline
Implementation Leads
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SummarySummary
In this presentation you learned about: Why a training needs assessment is required by OSHA
for VPP
The elements of a training needs assessment
The difference between a training instruction/plan and
the training needs assessment
Tools and resources for conducting the training needs
assessment
How to conduct a basic safety and health training needs
assessment
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Questions?Questions?