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Hong Kong EV Rally and Exhibition
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Dear Exhibitors:
Supported by HKSAR Government and the EVS25 Organizing Committee, The EVS25 Hong
Kong Rally and Exhibition, organized by CLP Power Hong Kong Ltd. (CLP), will be held in
the period of 11th Nov to 14th Nov. This event will start off with an EV Rally followed by a
Grand Opening Ceremony on 11th Nov morning. It will then continue for 3 days when
seminars, exhibition, and several ride and drive sessions will be held, all at the Hong Kong
Science & Technology Park (HKSTP).
CLP, as the largest electric power utility in Hong Kong serving 80 percent of the territorys
population, is committed to clean and efficient fuel in its published Energy Vision and Climate
Vision. Promoting green transportation in Hong Kong through the provision of EV charging
infrastructure as well as leading the adoption of EVs in its fleet, CLP Power is working closely
with government and the local communities and through environmental education of the
public, provides strong support to Government's environmental initiatives.
The Government of the Hong Kong Special Administrative Region (HKSAR) has been active
to promote clean energy and green transportation. A Government Steering Committee on
promotion of Electric Vehicles (EV) led by the Financial Secretary was set up in April 2009,
and a number of recommendations on the strategy and measures as well as policy for
promoting EVs has been made and implemented.
CLP believes that the event would generate much positive publicity on EV and environmental
awareness and is conducive to the Hong Kong Governments initiatives to encourage wider
use of EV to the community. It allows the general public to gain first-hand experience of the
various features and benefits of EV.
This event anticipates having extensive media coverage which will be a great opportunity to
allow exhibitors to showcase their mission, vision and also products to the world.
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A. Dates and schedule
Date Preparations and Events10 Nov 2010
(Wednesday
In the evening
Electric Vehicles transported to Hong Kong nearShenzhen Bay (Tin Shing Car Park, Tin Shing Court, Tin ShuiWai, NT., Hong Kong)
EV charged up in preparation for the Rally
Supporting Staff arrive at Hong Kong
11 Nov 2010
(Thursday
In the morning:
EV Rally: Shenzhen Bay Tsim Sha Tsui HKSTP
In the afternoon
Grand Opening Ceremony at HKSTP
Followed by EV Exhibition with ride and drive at HKSTP (For
Stakeholders only)
At night
Gala Dinner for EVS25 HK Event (Exhibitors, CLP, Leaders &
Representatives, special guests)
12 Nov 2010
(Friday
In the morning:
Seminar at the Auditorium in HKSTP
All day
EV Exhibition with ride and drive at HKSTP (By invitation
Stakeholders and School Students)
13 Nov 2010(Saturday)
All day
EV Exhibition with ride and drive at HKSTP (Open to Public)
14 Nov 2010(Sunday)
In the morning
EV Exhibition at HKSTP with ride and drive (Open to Public)
By noon:
Event ends
Pack up
Late afternoon:
Sightseeing Tour for Exhibitors
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(i) Details and Route of the Rally
The EVs will gather at a location (to be confirmed) nearby Shenzhen Bay overnight on 10 th
Nov, and CLP will provide charging facilities to charge up the EVs overnight.
The Rally starts from the Shenzhen Bay to HKSTP on 11 th Nov (Thu) morning. Guests to be
invited will include leaders/representatives from the World Electric Vehicle Association
(WEVA); Electric Vehicle Association of Asia Pacific (EVAAP); the European Association for
Battery, Hybrid and Fuel cell Electric Vehicles (AVERE) and the Electric Drive Transportation
Association (EDTA), the Committee of EVS25; senior officials from Guangdong Provincial
Government and Shenzhen Municipal Government; HKSAR Government; local celebrities
and artists. The guests will be invited to join the Rally and extensive media coverage is
anticipated.
The proposed Rally route, ranging about 75 km, is:
Shenzhen Bay Western Corridor Stonecutter Bridge Tsing Sha Highway Tsim
Sha Tsui Tsing Sha Highway Tolo Highway Hong Kong Science & Technology Park
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(ii) EV Exhibition and Ride and Drive
The Exhibition and Ride and Drive will be held from 11 Nov afternoon to 14 Nov noon at
HKSTP.
The venue, HKSTP, had been set up by the Government of HKSAR a couple years ago to
promote the development of innovative and technology driven industries and services for
Hong Kong. The infrastructure and support facilities there include market focused clustered
laboratory services and excellent office blocks and environment, all at very affordable rates.
Many large scale functions and events related to Innovation and Technology have been held
at HKSTP in the past few years, such as the InnoCarnival 09 organized by The Innovation
and Technology Commission, and InnoAsia, etc. Furthermore, HKSTP has organized Car
Shows and events related to EVs before. A private road inside HKSTP will be perfect venue
for the ride and drive session.
Exhibition venue and the proposed ride and drive route ( around 1.8km)
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Start
Area forExhibition
Test-driveroute
Auditoriumfor Seminar
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(iii) EV Seminar
To allow exchange of experiences on EV developments and promotion of wide adoption of
EVs, a seminar will be hold on
Nov 12 (Fri), with representatives
from WEVA, EVAAP, AVERE and
EDTA, SAE China, CES, CLP,
HKSAR Government, Officials
from Guangdong Provincial
Government and Shenzhen
Municipal Government, institutions, EV manufacturers and other organizations.
B. Guidance on Submission
1) Deadline line for submission is 15 August 2010. The quota will be 25 Electric Vehicles
(Large type of vehicles, such as bus or lorry will be limited to 5). Final acceptance will
subject to EV type, performance and suitability to the event. The final participant list will
be at the final discretion of CLP and SAE China.
2) The exhibitors need to get their own insurance to cover their vehicles and workers for
the event. They need to comply with the rules and regulations, and also instruction from
the organizer and site coordinators, in order to avoid harmful to the participants and
vehicles.
3) All the exhibitors enroll for the HK event must be the EVS25 exhibitors. The vehicles
participated in the event per company is limiting to 2, and they must be in different
models. Non-EVS25 exhibitors are prohibited to join the event.
4) The minimum requirement for the driving range for the vehicles is 150km.
5) All exhibitors need to get all necessary documents and permits themselves for their staff
to go to Hong Kong. The drivers shall have valid driving licenses for driving in Hong
Kong, and the list of participant needs to pass to SAE-China before 15 September 2010.
The registered drivers were not allowed to change after 15 October 2010.
6) If exhibitors to arrive Hong Kong by themselves, they need to arrive the gathering point
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at Shenzhen Bay no later than 8:00am on 11 November 2010.
C. Arrangement on Expenses
1) Expenses on participated vehicles
(I) Register Fee: USD750/vehicle. Each EVS25 sponsors can have 2 vehicles free of
charge.
(II) All the expenses for joining the rally and exhibitions, charging at the provided
locations, and publicity are fee of charge
(III) All the participated electric vehicles can use the following two channels to assemble
at Hong Kong:
(a) Exhibitors can drive their own vehicles to the designated location arranged by
CLP themselves before 18:00 on 10 November, and all related shipping fees
and handling charge will be bore by exhibitors.
(b) The EVS25 committees will appointed a cargo company to assist the exhibitors
to ship the vehicles to Hong Kong, and the charges need to be confirmed later.
Exhibitors must hand over the vehicles to the cargo company before the given
timeline, and the cargo company will take full in-charge afterwards.
Official Cargo Companies
Hansen Exhibition Forwarding Ltd
Unit 13, 13/F., New Commerce Centre
19 On Sum Street, Shatin
Hong Kong
Tel: (852) 2367 2303
Fax: (852) 2369 0479
E-mail : [email protected]
Ctc: Mr Michael Kun / Mr. Andy Ling
BALtrans Exhibition & Removal Ltd.
Hong Kong:Unit 1510, 15/F., Ocean CentreNo. 5 Canton Road, Tsimshatsui, Kowloon, Hong KongE-mail: [email protected]: (852) 2798 6628 Fax: (852) 2796 5606Contact: Mr. Eric Chewww.baltrans-exhibition.com
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(III) The event will end at noon of 14 November, exhibitors can arrange their vehicles
to leave themselves; or EVS25 committees can help to arrange ship back the
vehicles to Shenzhen or other destination.
2) Expenses for participant
(I) Register fee : USD150/person (include badges, gala dinner, sight seeing after event)
(II)All participants can travel to Hong Kong by themselves at their own cost.
(III) SAE-China can arrange participants to Hong Kong in one package include the
following: Hotel accommodation (one room per person), breakfast and lunch for 4
nights; dinner on 11 November; subsidy for dinners; pocket money; Hong Kong
Octopus card; Hong Kong Telephone card and transportation fees. The package fee
is USD1,350 per person.
Please note
--Cancellation before Sep 15, all cost will be refunded.
--Cancellation between Set 15 to Oct. 15, 50% cost will be charged.
--Cancellation after Oct 15, all cost will not be refunded. All receipt will be distributed
after Oct 15,2010.
--Register fee and participants cost are packaged fees. If you could not attend the
activities listed in the package, cost would not be refunded.
For any questions, please contact:
Mr. Han Lei, Ms. Guan Jing
SAE-China
4F Tianlian Building, No.102 Lianhuachi East Road
Xuanwu Dist., Beijing 100055
China
Tel: +86-10-63345599ext842 Fax+86-10-63345466
Email: [email protected]
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Registration Form for the vehicles
Company Name
Address:
Website Booth No.
Contact Person
Title Tel
Fax email
Information of proposed EV
Please tick the items you would like to participant:
Rally, Exhibition and Ride & Drive Exhibition Only
Exhibition and Ride & Drive
Category: Private Car Bus Truck Van Motorcycle
Others( )
Model No No. of Seats
Overall Length x
Width x Height
Curb Weight
(kg)
Max. Speed (km/h) Range (km)
Charging Voltage & Plug:Please attach photos if need
Remarks:
If you have more than one vehicle want to join the event, please photocopy
this page yourself for filling information of the remaining vehicles
Please return this form to SAE China
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SAE China will announce the final participant list before 30 August 2010
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Registration Form for the workers and drivers
Company Name
Contact Person
Title Tel
Fax email
Worker/Driver
Name
Driving licenses Valid date
Passport No. Accommodation &
meal arrangement
Self-arranged
Arranged by EVS25
Worker/Driver
Name
Driving licenses Valid date
Passport No. Accommodation &
meal arrangement
Self-arranged
Arranged by EVS25
Worker/Driver
Name
Driving licenses Valid date
Passport No. Accommodation &
meal arrangement
Self-arranged
Arranged by EVS25
Remarks:
If you have more than three workers would like to join the event, please
photocopy this page yourself for filling information of the remaining workers.
Copy of valid Driver License should be attached.
Please return this form to SAE China by [email protected] byfax: 86-10-63345466
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mailto:[email protected]:[email protected]