1
Test Administrator Training2007-2008
Oregon’s Assessment of Knowledge and SkillsOregon Department of Education
Office of Assessment and Information ServicesVersion #1
Updated 9/21/07
2
Goals for Training
Standardize test administration statewide for all students
Ensure test validity Continue to reduce the number of test security breaches Improve accuracy of student test data
Increase test security and student confidentiality
Make administration of Oregon assessments more efficient for you and your students
Become a qualified Test Administrator
3
Handbook
Detailed information is available in the 2007-2008 Test Administration Manual
Contact information - Use Regional ESD Partner help desks for answers to all your assessment related questions
4
Resources
Building chain of command relative to assessment
OARs for Test Administration and Test Security
Administration Manuals & User Guides
Additional Resources
5
Your Roles and Responsibilities
Test Security
Student Confidentiality
Preparations for Testing
Test Administration
Completing the Testing Cycle
6
Accommodations & Modifications
Accommodation & Modification tables are available in the Administration Manual and online at http://www.ode.state.or.us/search/page/?id=540
Modifications A modification is a substantial change in the standard
administration of a test Scores obtained under modified conditions count as non-
participants in calculations of participations Modifications should be specified in students IEP
Accommodations An accommodation is a change in how a test is presented to
or responded by a student Is considered “standard administration” and students have the
opportunity to “meet” or “exceed” standard An accommodation offered to a student should be consistent
with support provided during instruction. Braille and large print paper/pencil tests are available
7
Test Security Security procedures are designed to protect the integrity &
confidentiality of assessment questions, prompts and problems that are not released for public use; the security of these assessment materials is necessary so they can be used in later years to measure trends in performance.
Test Administration procedures are to assure consistent statewide test administration
Examples of Breaches of Test Security Use of non-allowable materials in testing environment
Mishandling of paper/pencil test materials
Misuse of electronic tests, passwords and student SSID numbers
Violation of item security (ex. emailing item content or teacher review/analysis of
test items)
Cheating and coaching (ex. reading mathematics symbols aloud)
Misuse of accommodations or modifications
Changing student responses
Administering an assessment in a manner that’s inconsistent with an IEP
8
Test Security
TESA Log in information and passwords for
accessing assessments MUST be used in accordance with state policy
Logging in as a student must be a controlled event. A test administrator MUST NOT login as a student except when helping a student who is having problems logging on
9
Test Security
Test items MUST be kept secure and MUST NOT be copied/printed, etc. with the only exceptions listed below:
Reading passages from TESA may be printed (and if necessary re-printed) for individual students as needed.
Printed reading passages from web-based assessments MUST BE destroyed prior to the close of business on the day the assessment was given.
Student writing responses (pages 3 & 4 of the paper/pencil booklet ONLY).
10
Test Security
Testing Environment (TESA or Paper/Pencil)
See 2007-08 Test Administration Manual for allowable materials, posters, charts or classroom tools
Ensure students are using only allowable materials and all other materials are inaccessible to students or confiscated by Test Administrator
Periodic Table, mathematics formulas page and conversion sheet in hard copy are encouraged for all students
Test administrator MUST actively monitor testing Refer to the 2007-08 Test Administration Manual,
and/or call your Regional ESD partner if questions arise during the test
11
Test SecurityWatch for security related OARs describing ODE and district
responsibilities.
What to do if there is a security breach: Report the breach to your District Test Coordinator DTC’s must report the breach to Kathleen Vanderwall at ODE Potential outcome of any testing irregularity could include:
Conducting an investigation and reporting the results to ODE within 30 days
Determining an action plan Invalidating student results If appropriate, contacting TSPC regarding: potential loss of
licensure
12
Student Confidentiality
Individual student results must not be made public. Student test materials/reports MUST NOT be unnecessarily exposed so that students names can be identified with student results.
Any misuse of a student’s SSID number is a breach of student confidentiality.
SSID numbers are intended to be secure and MUST NOT be associated with a student’s names and/or left in an unsecured place.
SSID numbers associated with student names and others identifiers MUST NOT be sent in an email. If necessary, phone your ESD partner
13
Policies
Modified and partial assessments will count as non-participants in calculations of participation.
For TESA, test resets will not be allowed. Any assessment administered will count as one of the three test opportunities available to students even if it was modified in error.
Targeting down will not be allowed for K/S assessments.
Targeting up is allowed. However, 8th graders must take the 8th grade test. They can take the 10th grade as well.
14
School Readiness for Testing Tests MUST only be administered by personnel who have
received training AND have signed an Assurance of Test Security Form
Locate information for your school and for each student taking a TESA test SSID (Ensure that your SSID information is accurate) Student Full Legal Name (TESA will require this for verification) Student’s Enrolled Grade (note: sometimes districts submit SSID
the incorrect grade and therefore kids may get the wrong TESA test) Test Session ID (for details see the TESA Users Guide)
Re-examine the Test Environment for non-allowable materials. Verify the testing environment is appropriate by having another individual view the space.
For paper/pencil testing, ensure that each student has a test booklet and appropriate answer sheet.
15
Student Readiness for Testing
Familiarize students with test format by allowing them to take Sample/Practice Tests, if available
Explain to students that the purpose of the assessment is to “measure your current progress on state content standards” and remind them that “I can’t help you with reading passages, test questions, test answers or formulas.”
Encourage students to “do their best”
16
TESA Test Administration
Test Administrators must create a test session prior to testing. Test sessions are valid for one day.
Test Administrators have access to all previous (closed) testing sessions.
17
TESA Test Administration
When sessions are created, a test session number is assigned. Students must enter this number to test.
18
TESA Test Administration
The first screen students are presented with will prompt them to enter their session number
After entering their session number, students will then enter SSID and legal first name
After logging in, student information is displayed for confirmation
19
TESA Test Administration
Students are presented with this screen while waiting for TA’s approval to login to the system.
20
TESA Test Administration
As students log in, the TA approves the students for testing and the students begin testing.
Approved students will appear on the screen during the testing session. Student progress can be monitored, and includes live status and scores for completed tests.
21
Test Administration Procedures
Oregon assessment tests are NOT timed tests
Students should be allowed to continue working as long as they are making reasonable progress
Administering the test in smaller segments is an acceptable practice (remember test security)
Providing less time than indicated by the guidelines in the Test Administration Manual is an extreme disadvantage to students
If a student “rushes” through the test, this will be counted as one of their opportunities. Test Administrators must monitor student progress to reduce this risk.
22
Test Administration Procedures
Appropriate response to student questions during testing See Accommodations Table for the
content area—what is allowable Use caution: check your verbal and
nonverbal cues so that you don’t provide inappropriate coaching that would impact a student’s response to a test item
Scoring tests or providing students with any feedback as to how well you believe they are performing is a security breach
23
Test Administration Procedures
Student Directions Review the student directions before testing Read the appropriate script to ALL students
verbatim prior to beginning each test These are the ONLY instructions you may
give to students
Troubleshooting (TESA only) Use your Regional Assessment ESD Partner
for help troubleshooting
24
Multiple Test Sessions-optional
If you know you will be administering the test in multiple sessions, remind students before they begin testing that they will be resuming the test at another date/time
When students resume a test, the test will start on the same number/passage where he/she previously stopped
When resuming a test, Test Administrators should review the process and instructions used for beginning a test
Students will not be able to change answers from previous testing sessions on TESA
25
Completing the Testing Cycle
If you are testing on Paper/Pencil: Collect ALL testing materials from students Keep student answer sheets and test booklets together – if
students need to resume testing they must receive the test booklet they previously used
Turn ALL materials into your school testing coordinator for secure storage
If you are testing on TESA: Be sure students successfully log off their computers As soon as a student completes a test, the student may view their
test results. The score a student sees on the screen is the score that will be reported to ODE.
Test scores will be made available to approved administrators on the ODE Student Centered Staging site (https://district.ode.state.or.us) and via the TESA reports
If Reading passages were printed, ensure that they are properly handled
Ensure that modification/accommodation codes are properly applied to test records in Student Centered Staging
26
Completing the Testing Cycle
Watch deadlines for returning paper/pencil testing materials Paper/pencil materials not shipped on time will count as non-
participants in calculations of participation
Assessment Collections Districts are responsible for making sure that the correct data
appears in Student Staging Many data collections take place over the course of the school
year, your district is responsible for submitting data Please contact your Regional ESD partner if you need support for
data collections