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Sex/Gender and Minority Inclusion in NIH Clinical Research
What Investigators Need to Know!
Presenter: Miriam F. Kelty, PhD, National Institute on
Aging, 2/2006
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Overview
• Review and Rationale of Policy• Recent Up-Dates & Implications
– Definition of Clinical Research– OMB Standards– NIH-Defined Phase III Trials
• Resources and Getting Help
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NIH Policy on Inclusion of Women & Minorities
in Clinical Research
• Why does NIH have this policy?– Mandated by Congress, 1993 PL
103-43– Ethical principal of justice and
importance of balancing research burdens and benefits
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Public Law PL 103-43• Women and Minorities must be included
in all clinical research studies• Women and Minorities must be included
in Phase III clinical trials & the trial must be designed to permit valid analysis
• Cost is NOT allowed as an acceptable reason for exclusion
• NIH to support outreach efforts to recruit and retain women, minorities, and their subpopulations in clinical studies
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NIH Policy on Inclusion
• NIH Policy and Guidelines on the Inclusion of Women and Minorities as Subjects in Clinical Research – Amended October, 2001
• http://grants.nih.gov/grants/funding/women_min/guidelines_amended_10_2001.htm
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Updates to Inclusion Policy
• NIH Definition of Clinical Research
• New OMB Standards for Data on Ethnicity and Race
• Further Clarification about NIH-Defined Phase III Clinical Trials
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NIH Definition of Clinical Research
(1) Patient-oriented research. Research conducted with human subjects (or on
material of human origin such as tissues, specimens and cognitive phenomena) for which an investigator (or colleague) directly interacts with human subjects. Excluded from this definition are in vitro studies that utilize human tissues that cannot be linked to a living individual. Patient-oriented research includes: (a) mechanisms of human disease, (b) therapeutic interventions, (c) clinical trials, and (d) development of new technologies;
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NIH Definition of Clinical Research
(continued)(2) Epidemiologic and behavioral studies;
(3) Outcomes research and health services
research.
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Update to NIH Policy for Inclusion
• New OMB Standards• OMB Directive 15 Issued 1997
– Racial and Ethnic Standards for Federal Statistics and Administrative Reporting
– Effective Date No Later Than January 1, 2003
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Update to NIH Policy for Inclusion
• OMB Directive 15 Issued 1997– Collecting Data by Self-Report:– Two Separate Questions
• Question 1: Ask about Ethnicity• Question 2: Ask about Race WITH
OPTION to select more than one racial designation
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NIH Policy for Inclusion
• OMB Directive 15 Issued 1997– Ethnic Categories:
• Hispanic or Latino• Not Hispanic or Latino
– Racial Categories:• American Indian or Alaska Native• Asian• Black or African American• Native Hawaiian or Other Pacific Islander• White
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OMB Directive 15 1997
• Where can you find examples of data collection instruments that use the new OMB standards?– Many examples exist including:
•PHS 398 Personal Data Form questions•2000 US Census questions
– Do not use the 5/01 Inclusion Enrollment Table or Target Table in PHS 398 to collect data from subjects
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Update to NIH Inclusion Policy
• NIH-Defined Phase III Clinical Trials
– Evidence must be reviewed to show whether clinically important sex/gender and race/ethnicity differences in intervention effect are expected
– Plans for valid analysis must be included in the design
– Results of analyses must be reported to NIH
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Requirements for NIH-Defined Phase III Clinical Trials
• Research plan must include one of the following:– Prior studies support significant differences
between subgroups:– Need plans to conduct valid analyses to detect
significant differences between sex/gender and/or racial/ethnic subgroups
• For the purpose of this policy, Significant Difference is defined as a difference that is of clinical or public health importance based on substantial scientific data. This is not the same as “statistically significant difference.”
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Requirements for NIH-Defined Phase III Clinical
Trial Applications
OR:– Prior studies support no
significant differences between subgroups:•Representation as subject selection
criterion is not required; however, inclusion and analyses are encouraged
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Requirements for NIH-Defined Phase III Clinical
Trial ApplicationsOR:
– Prior studies neither support nor negate significant differences in intervention effect between subgroups:
– Plans to conduct valid analyses of the intervention effect in sex/gender and/or racial/ethnic subgroups (Does not require high statistical power)• For the purpose of this policy, Valid Analysis
means an unbiased assessment that does not require high statistical power and should be conducted for both large and small studies.
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Instructions in PHS 398
• Best source of information for investigators
• http://grants.nih.gov/grants/funding/phs398/phs398.html
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Instructions in PHS 398
• Section E: Human Subjects ResearchInclusion of WomenInclusion of Minorities
• Failure to include = Return Application Prior to Review
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Instructions in PHS 398
• Inclusion of Women and Minorities Sections must include:– Subject Selection Criteria &
Rationale– Rationale for Any Exclusions– Enrollment dates (start and end)– Outreach Plans for Recruitment– Proposed Composition Using New
Tables
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Instructions in the 398
• NIH-Defined Phase III Clinical Trials
– Evidence must be reviewed to show whether clinically important sex/gender and race/ethnicity differences in intervention effect are expected
– Plans for valid analysis must be included in the design
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Reviewer Instructions
• Reviewers evaluate the Inclusion Plans
http://grants.nih.gov/grants/peer/hs_review_inst.pdf
• Unacceptable plans must be reflected in the priority score
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Reviewer Instructions for Phase III Clinical
Trials• Reviewers evaluate inclusion
AND analysis planshttp://grants.nih.gov/grants/peer/
hs_review_inst.pdf
• Unacceptable plans must be reflected in the priority score
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Funding Decisions
• Applications with Unacceptable Plans cannot be funded – must revise plans!
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Monitoring Progress
• Progress Reports must include Cumulative Enrollment – Reported using the Enrollment
tables
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Requirements for NIH-Defined Phase III Clinical
Trial Applications• Progress Reports need
to includeBoth:– Enrollment Table– Statement in text about
progress in data analyses for sex/gender and ethnicity/racial effects.
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Additional Guidance on New Tables
• NIH Policy on Reporting Race and Ethnicity Data: Subjects in Clinical Research
• http://grants.nih.gov/grants/guide/notice-files/NOT-OD-01-053.html
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Additional Guidance on New Tables
• New Application or Competing Continuation Involving Collection of New/Additional Data
– Must use new 5/01 Table
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Additional Guidance on New Tables
• New Application or Competing Continuation with No Plans to Collect New/Additional Data
– May use Either:•New 5/01 Table•4/98 Version of the Inclusion Table
– Use form appropriate for your data
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Additional Guidance on New Tables
• Non-Competing Applications (Progress Reports) for grants that began before FY 2002
– May use Either:•New 5/01 Table•4/98 Version of the Inclusion Table
– Use form appropriate for your data
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Principal Investigator/Program Director (Last, first, middle):
PHS 398/2590 (Rev. 05/01) Page _______ Inclusion Enrollment Report Format Page
Inclusion Enrollment Report Table This report format should NOT be used for data collection from study participants.
Study Title: Total Enrollment: Protocol Number:
Grant Number:
PART A. TOTAL ENROLLMENT REPORT: Number of Subjects Enrolled to Date (Cumulative) by Ethnicity and Race
Sex/Gender Ethnic Category
Females Males Unknown or
Not Reported Total
Hispanic or Latino **
Not Hispanic or Latino Unknown (Individuals not reporting ethnicity)
Ethnic Category: Total of All Subjects* *
Racial Categories
American Indian/Alaska Native
Asian
Native Hawaiian or Other Pacific Islander
Black or African American
White
More than one race
Unknown or not reported
Racial Categories: Total of All Subjects* *
PART B. HISPANIC ENROLLMENT REPORT: Number of Hispanics or Latinos Enrolled to Date (Cumulative)
Racial Categories Females Males Unknown or
Not Reported Total
American Indian or Alaska Native
Asian
Native Hawaiian or Other Pacific Islander
Black or African American
White
More Than One Race
Unknown or not reported
Racial Categories: Total of Hispanics or Latinos** ** * These totals must agree. ** These totals must agree.
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Complying with the NIH Inclusion Policy
• Principal Investigators• Review Staff and Reviewers• Program Staff• Grants Management Staff• NIH Tracking and Inclusion
Committee• Congress• Public
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Monitoring Compliance with the NIH Inclusion
PolicyAnnual Comprehensive Report:
Monitoring Adherence to the NIH Policy on the Inclusion of Women and Minorities as Subjects in Clinical Research
http://www4.od.nih.gov/orwh/inclusion.html
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Resources and Getting Help
• PHS 398 Instructionshttp://grants.nih.gov/grants/funding/
phs398/phs398.html
• PHS 2590 Instructionshttp://grants.nih.gov/grants/funding/
2590/2590.htm
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Resources and Getting Help
• Inclusion of Women and Minorities – Implementation Page
http://grants.nih.gov/grants/funding/women_min/women_min.htm
• CONTACT IC PROGRAM STAFF!