Download - 1 REQUEST FOR PROPOSALS (RFP) Summer 2015 School Year 2015-2016 NEW PROVIDERS INFORMATION SESSION 11
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REQUEST FOR PROPOSALS (RFP)
Summer 2015
School Year 2015-2016
NEW PROVIDERSINFORMATION SESSION
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WELCOME & INTRODUCTIONS
Workshop Objectives
• Learn about After School Matters and our programs
• Understand the RFP process and requirements
• Learn how to submit a quality proposal2
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AGENDA
• About After School Matters• ASM Programs
– Components of a Thriving Program – Program Models/ Content Areas/ Locations
• RFP Overview– Process– Skill Development Plan – Proposal Evaluation & Selection
• Cityspan: Submitting a Proposal & Contract Administration
• Q & A
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COMPONENTS OF A THRIVING PROGRAM
• High quality final product
• Safe, Supportive & Productive Learning Environment
• Positive Interaction & Engagement
• Youth Voice & Choice (Student – Led)
• Connection to Careers
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PROGRAM MODELS
Pre-apprenticeship – “I’m Exploring”
Apprenticeship – “I’m Becoming”
Advanced apprenticeship – “I Am”
Internship – “I’m Practicing”
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PROGRAM SUPPORT STRUCTURE
• Instructor Professional Development Trainings and Activities
• Regional Program Teams• School Liaisons• Operations Division• Communications Department
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RFP OVERVIEWProcess
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RFP OVERVIEW Proposal Content
• Provider Information & Program Logistics
• Proposal Questions
• Skill Development Plan / Weekly Plan
• Program Equipment, Supplies, &
Proposed Instructor Pay Rate
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RFP OVERVIEW Proposal Evaluation
All proposals will be reviewed and scored
using the RFP Evaluation Rubric.
Additional factors that influence selection and
placement:
- Availability of funds
- Programmatic variety
- Community & school needs or requests9
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RFP OVERVIEWSkill Development Plan
1. Goals/Objectives: Clearly communicates how the final product/demonstration of learning will be achieved.
2. Skills: Identifies technical and 21st century skills that contribute to completing final product/demonstration of learning.
3. Activities: How will you bring teens along in the process of creating and completing the final project?
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RFP OVERVIEWSkill Development Plan
INSERT SCREEN SHOT OF SKILL DEVELOPMENT PLAN
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Skill Development Example
• Final Project: Produce a short film/video about “video as art.”
• Goal: Develop an understanding of museum, artworks, and museum experiences as resources for creative expression, and academic, personal, social and career development.
• Completion Time: 5 weeks
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21st century skills: 6 Building Blocks
• Collaboration• Personal Mindset• Verbal Communication• Planning for Success• Social Awareness• Problem Solving
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Skill DevelopmentExample
• 21st Century Building Block: Social awareness• Activity 1: Teens are introduced to a variety of
professionals and locations to get a better understanding of the scope and activity of artists, arts professionals, cultural institutions around the city, and academic avenues in the arts.
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Skill Development Example
• Goal: Develop familiarity with diverse methods of video production.
• Completion Time: 3 weeks• Technical Skills: Learn and practice video
planning, production, and editing.• Activity 1: In pairs, tens use iPods and their
phones to record Vine videos. Each teen experiments with different kinds of shots and makes a video that clearly communicates their message/vision in 6 sec or less.
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PROGRAM GUIDELINES & COMPLIANCE
• Target Population – CPS High School Students• Attendance – minimum of 70% • Enrollment – Full • Reporting – Program reports and teen surveys• Meeting requirements• Contractual Compliance / background checks
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SUBMITTING AN APPLICATION AND PROPOSAL
• After School Matters only accepts proposals submitted through the Cityspan Web-based proposal system.
To set up an account, visit:http://www.youthservices.net/asm/registration.asp
• Applicants can also link to Cityspan through the After School Matters Web site
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CITYSPAN: Home Screen
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Proposal Name will display here after it is entered
into Program Information
Submit Registration to Access Proposals
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CITYSPAN: Program Logistics – Instructors
Work Samples, Required Docs:•Pictures: 2-3 pictures maximum / 3 MB max.•Audio: 1 min / 1 MB max.•Video: 5 MB maximum
If your work is displayed on a website, you can just
enter the URL.
Do not exit until the window closes and the name of the
file displays.
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Campus•Region
•Preferred Campus
•Days Available
CITYSPAN: Program Logistics – Campus Site
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Community•Site name & address (if different from org.)•Room•Region•Liaison (with Required Docs)
CITYSPAN: Program Logistics – Community Site
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RFP SUPPORT & RESOURCES
• RFP Instructions and Resources
• Cityspan Training Manual
• e-mail support: [email protected]
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After School Matters –Contract Administration
If your proposal is accepted, additional items need to be submitted with your contract packet, such as:
• Proof of Insurance (organizations only)• Complete I-9s (independents only)• Fingerprinting of Instructors and Community Liaisons• Proof of Freedom from Tuberculosis for Instructors and
Community Liaisons
*Contracts will not be executed without these items. The program cannot begin without an
executed contract, nor can payment be made.
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After School Matters –Proof of Insurance
Organizations are required to have the following minimums:• Commercial General Liability - $1,000,000• Worker’s Compensation and Employer’s Liability -
$500,000• Professional Liability - $2,000,000• Automobile Liability - $1,000,000
After School Matters, Inc.
(66 E Randolph Chicago, IL 60601)
must be named as additionally insured.
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After School Matters –Contract Administration
To implement the program, organizations are expected to:
• Purchase supplies and equipment• Pay instructors• Front monies for aforementioned program expenses• Track expenses on Microsoft Excel template provided with
contract• Submit teen documents and sign-in sheets at the end of
the program
Reimbursements will be made only for items and amounts on the approved program budget (sent with
the contract).
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Request for Proposal Info Session
Q & A
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