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Project Briefing to Mid-Level Managers Conference
13 April 2011
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What is Portico?
• A Student Information System for the 21st Century• Think Enterprise Resource Planning (ERP) System for Education• Or…A commercial-off-the-shelf software helping higher education
institutions manage administrative and academic functions on ONE, seamless platform.
Fragmented Systems One Enterprise-wide System
Real-time Reporting for All
Actionable Business
Intelligence
More Productive Workforce Training
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Campus Management CorpThe Technology Partner
• Gartner rates as best performer in emerging technologies
• Emerging leader in latest Magic Quadrant
• Leader in adult learning and non-traditional education models
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What is the Objective?
Portico, a Student Information System for the acquisition workforce, will make it
easier for students to manage their acquisition training and career paths, and will empower DACMs and DAU to achieve DAWIA objectives through secure, 24x7, online access to the information they need.
“Applying Power to Purpose”
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Rigorous Review From Start
Three Years Dedicated to Due Diligence
Collegiate Project Services conducts assessment of need
In-depth interviews with institutional users of student information systems
Vendor demonstrations
On campus visits to several of these institutions across vendor landscape
Engage Gartner to assess vendors, procurement process & implementation planning
Due Diligence 2007-2010
ProcurementJan – Dec 2010
ImplementationJan 2011 – Q4 2012
LaunchQ3 2012
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Who Does it Impact? Gov’t & Industry
DoDAcquisition Workforce
DAU
You
A DAU System that Supports the Acquisition Workforce
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Project Scope
• Proactive career management– Certification requirements– Certification audit– Demand forecasting
• Schedule development and management – Resource optimization– Innovative scheduling options– Array of communication tools
• Registration – Simple and transparent experience– Prerequisite checks– Waitlist visibility– Electronic & automated notification
of changes
• Student Services – Self-help modules for students – Access to multimedia support– Paperless processes
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A Peek into the Future:Task Management
At a Glance Task Mgmt
Process-driven
Graphical
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Project Scope
• Comprehensive student profiles– Transcripts– Academic record– Certification record– DAWIA training– Relevant-work experience
• Electronic catalog – Multimedia access– Course listing– Pre-requisites– Equivalencies
• Integrated with other essential systems– ATLAS PRO– Blackboard
• Faculty– Access to class rosters– View of teaching schedule – Ability to communicate with
individuals and ad hoc cohorts– Smart & Simple Grading
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Student Profile
Comprehensive Student Profile
• Training• Education• Work Experience
Comprehensive
Career Intelligence
Integrated Communications
A Peek into the Future:Student Profiles
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Value Propositions
• One, simple interface
• Personalized training and career toolkit
• Integrated registration and catalog
• Greater transparency
• Comprehensive student profile
• Flexible communication tools
• Fully integrated with ATLAS and BlackBoard
• Increased visibility into waitlists & more
• Single Sign-On helps get the task done
• Process-driven task management
• Automated communications for change notifications
• Real-time access to activity across the enterprise
DAU StaffFacultyStudents
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Value Propositions
• Comprehensive student records
• Real-time reporting
• Customize workflow for each specific constituency
• Real-time insight• Actionable business
intelligence• More agility in
workforce training & preparedness
• Strategic advantage in adopting commercial best practices
• Greater visibility and accountability
• More productivity and efficiency
DACMs Pentagon Congress
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What Does it Mean for MLMs?
• Single Destination
• Building a Collaborative Enterprise for the Workforce
• Data-driven Decision Support
TransparencyEnterprise Visibility
Student Profiles
Demand Forecasting
Powerful Communications
“One Stop Shopping”
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Portico Project UpdateImplementation Timeline
Tim
e* JUN 2012 *
Del
iver
able
sA
ctio
ns
Prepare BRR BPR Configure Test Train Go Live
CMC – Understand Requirements
DAU – Understand CampusVue
Feb –Mar2011
Go-live to CampusVue
JUN 2012
SIS ready for testing
Data Converted &Migrated
IATTFully-functional SIS
Training Materials
IATOIOC
Implementation Timeline
Feb - Jul 2012
Sept 2011 – May 2012
1 May 2011 – May 2012
21 Feb – 2 Apr 2011
GSA Kickoff
Project Kickoff
CMC - Perform Requirements Review
DAU - Learn CampusVue functionality & possibilities
Design Processes, Portal, & Interfaces
Configure Workflows & Portal
Develop Interfaces
Conduct user training sessions
Perform User Acceptance Testing
Identify Issues
Bug Fixes/Rework
Completed design documents
3 Apr – 30 Apr 2011
*= Estimated
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Where Are We?
Prepare BRR BPR Configure Test Train Go Live
JUN 2012
Tim
e* JUN 2012
Feb –Mar2011
Feb - Jul 2012
Sept 2011 – May 2012
1 May 2011 – May 2012
21 Feb – 2 Apr 2011
3 Apr – 30 Apr 2011
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Current Discussions
• Waitlist Priority & Layered Logic
• Auto-certification for Level 1
• Travel Order & Disbursement Process
• Standardize Auto-Approvals for Online Courses
Rooted in Due Diligence Process, Evolving in Discovery
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What’s Next?
BPR Config Test
Closing the Business Process Review
Beginning the Configuration Phase
Launch Testing
April 2011
May 2011 May 2012
Sep 2011 May 2012
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The PORTiCO Team
• Multidisciplinary• Seasoned• Accessible• Committed to
Success
Mark WhitesideExec Program Director
Diane CunhaProject Manager
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How to Stay Informed
Input? Contact your IPT Rep
Web
site
MWTM.
Snedeker
CNEJudy Fleming
GLTC Judith Bayliss
LCICMark
Camporini
MATMike McGhee
OPSArt
McCormickPPLSDave
Pearson
SPMJoni Forman
STHKathy Peake
WSTAndrew Gepp
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Questions?
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Thank You