Enterprise Business SolutionCommissary Council Update
September 10, 2015
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• Implement commercial industry best practices to optimize operations & service member benefits
• Implement a COTS solution that can be easily and cost-effectively maintained over the long-term
• Adopt and implement common processes and procedures across CONUS and OCONUS locations – eliminating the “exceptions” and “out of process” activities
• Eliminate manual processes and “stovepipes”• Provide maximum flexibility (with minimal cost and disruption) to keep up
with commercial industry advancements
EBS – Fundamental Principles
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EBS Solution Overview
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Increment 1
ContractingCatalogingPricingPromotionsPlanogrammingVendor Portal
Increment 2
OrderingReceiving (DSD and non-DSD)Inventory ManagementHand Held Applications
Increment 3
Omni-Channel POSCustomer Relationship Management (CRM)Financial Information Management (FIM)Loss Prevention (LP)
Increment 4
Warehouse ManagementHand Held Applications
Power HQ
Purchasing and Vendors
Vendor Portal
Items and Assortments
Pricing and Promotions
Planogramming
R10 Store, Retail One, and Power+ Op. Financials
Cat. Analyzer & Bill BacksJRS
Loyalty Campaigns
Promotions and Coupons
Customers Personal.
Financial Info Mgmt (FIM)
Power Enterprise Advanced (Power+)
Interface - Scales
Power IM and Power DAX
Forecasting / Optimization
Inventory Accounting
Inventory Management
Transfers, Returns, Adjusts
Mobile
Ordering and Receiving
Purchasing / Warehouse Replenishment
Warehouse Management
Dock Scheduling
Transportation Optimiz.
Yard Management
Order Management and Billing (OMB)
Mob. Shopper
eCommerce
POS
Kiosks
Mobile POS
SCO Scales
Self Scan
Store Manager and Mobile
RTI Labels
Where we’re going…from a business perspective
EBS – Increment 1
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Valid data?Agreement approved?
• Vendor data• Item data• Costs• Adjustments• Prices• Promotions• Scale
Management (Invatron)
• Agreements• Bill Backs• Lump Sums
• Deal items• Locations
• Price Changes• View Reports • Inventory Support
Power HQ Vendor Portal
Power HQ
CategoryAnalyzer
Store Portal
Vendor Stores
• POS • Shelf Tags• Scales
Bill BackManager
HQ import
Corporate Headquarters
• Sales• Regular• Manager
Special
EDI
2015 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Ma
y Jun Jul Aug Sep Oct
Vendor Training
COOP
2DT&E1
2
Increment 1 – Schedule Baseline
DT&E1
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Solution Discovery
Data Conversion
Install and Configure DeCA Test Lab
Kick Off
Strategy
Power HQ Build/ConfigurePower HQ Design
CDR
Planogram Build / ConfigurePlanogram Design
ST&E ATO
Optimize2
Optimize
Optimize
Optimize
Optimize
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2
Install and Configure NCR Test Lab
Install and Configure DeCA
Data Centers
Interface Build/Configure Interface Design
Increment 1 Training
FOC & FD
DT&E1CA Build/Configure
TRR
PRR & LDD
PRR & FDD
DT&E1
DT&E1
CA Design
Invatron Build/Configure
Vendor Portal, Power HQ Contracting & BBM Build/Configure
Invatron Design
Vendor Portal & BBM Design
Interface Discovery
CA
Legend
IOCIBR
Key Topics• Vendor Portal Onboarding• Business model diversity• Roles and Responsibilities• Communication• Training Requirements• FAQ’s
Participants• Manufacturers• Brokers• Selling brokers• Direct Store Delivery (DSD) vendors• Service Contractors• Supply Contractors• A total of 20 Industry Partners
Matrix /Criteria Used
• Contract Vehicles• Supply Chain Models• Business Size • Store Support levels in CONUS and OCONUS • Cross Representation across all categories
Overall Findings• The strategy to use SAM data for the
Vendor Portal onboarding process will work as planned
• Industry will be able to adapt to the Vendor Portal roles and permissions with minimal impact to their Organizational structure at a Sales Level.
• 218 Industry questions captured during the sessions
• 100% positive feedback from Industry
Industry Discovery Sessions
Industry Discovery SessionsContracting
• 99% of the vendors interviewed were very familiar with SAM and its purpose.
• None of the vendors interviewed had a problem with taking steps to ensure the Government POC named in SAM matched their authorized contract negotiator.
• 100% of the vendors had at least one authorized negotiator named in their contract/ROA present at the discovery sessions
• All of the vendors who maintain only ROAs were open to the possibilities of combining the multiple ROAs into one ROA under the new EBS system.
New Item Presentation
• 100% of the vendors email or submit hard copy 40-15s or 40-16s to DeCA’s category managers when presenting new items
• At least 90% of the vendors come to DeCA and meet with the category managers to present new items.
• None of the vendors interviewed demonstrated concerns with submitting new items to the category manager utilizing the vendor portal
Industry Discovery Sessions RecapGDSN
• 99% of the ROA vendors interviewed were not concerned with GDSN because the manufacturer maintains the responsibility for assigning GLINS
• One ROA vendor established their own GLIN and publish the information on behalf of the manufacturers who do not have the capability to do so.
Industry Discovery Sessions
Pricing• Impact on the use of the EDI 889
transaction set to support promotional cost was positive.
Vendor Systems
• Interviewed Vendors stated that none of their internal systems would be impacted by EBS during Increment 1
Industry Discovery Sessions RecapSwell Allowance
• 70% of the ROA vendors interviewed qualify for participation in DeCA’s Swell Allowance Program and have reached an agreement with the category managers regarding the swell percentages.
• The main topic of discussion centered on when swell would be “turned on” and how that process would work, whether or not industry would have info at the DODAAC and UPC level to reconcile, and if EBS will provide a cross reference swell volume by store.
VCM’s
• 100% of the vendors write paper VCMs. Some of the ROA vendors write VCMs utilizing funds from their company then bill the manufacturer.
Industry Discovery Sessions
Industry Discovery Sessions
• Finalize FAQ’s from the discovery sessions– Projected date for completion is end of Sep 2015
• Release SAM NTT – Projected for Oct 2015
• National ALA EBS presentation – Oct 2015• DeCA Industry Day – Nov 2015
Next Steps
Questions?
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