Download - 061 AC 21-22 Budget Workshop PPT FINAL RTP
FY 2021-22BUDGET WORKSHOPS
Administration & Support
Audit Services
Accounting Services
Financial Reporting
Auditor-ControllerBetsy M. Schaffer, CPA, CPFOAuditor-Controller
FY 2021-22 Budget Workshops
Key Challenges & Emerging Issues
• Information Systems and Technology Infrastructure
• Helping deliver Countywide financial services, including a new enterprise resource planning (ERP) system, while supporting and maintaining our legacy information systems.
• Supporting Countywide Renew ‘22 initiatives by aligning our departmental goals and objectives into the Renew ‘22 framework of Revision, Re-Design, Re-Balance, Respond, and Retain.
• Staffing and Team Development
• Maintaining continuity of operations through staffing changes, including promotions, retirements, and training rotations.
• 92% of staff have maintained a teleworking schedule for the entire COVID pandemic response.
• Administrative Complexities
• Assisting with Countywide cost analysis and recovery efforts for disaster response with COVID-19.
• Accounting and auditing challenges such as Governmental Accounting Standards Board (GASB) implementations.
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FY 2021-22 Budget Workshops
Budget Summary
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Operating Budget $ 9,474,400
Use of One-Time for Ongoing Operations $ 0
Capital Budget $ 15,000
General Fund Contribution $ 8,230,800
Full-Time Equivalents 47.6
Service Level Reductions $ 0
Restoration Requests $ 0
Expansion Requests $ 0
FY 2021-22 Budget Workshops
Anticipated Accomplishments
• Led the countywide business applications needs assessment (BANA) project to review the current status and needs of the County’s business systems through Phase 1.
• Applied advanced analytical and audit procedures to County’s disbursements.
• Continued activities to strengthen and reinforce the culture of customer service and teamwork.
• Conducted our third annual Division Chief retreat leadership training.
• Completed GASB 84 implementation for fiduciary fund accounting.
• Overcame the organizational and technological challenges that the pandemic presented to continue successful operations, with 92% of our staff teleworking.
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Renew ’22 Accomplishment
FY 2020-21
FY 2021-22 Budget Workshops
Department Goals & Objectives
• A Well-Run County
• Encourage participation in InnovateSBC process improvement training.
• Distribute an estimated $1-1.05 billion in property taxes to local agencies annually.
• A Financially Sound County
• Provide Countywide financial information necessary to make decisions that impact services to the community.
• Continue to participate in the BANA project through the resulting selection and implementation of a new ERP system.
• An Informed Public
• Publish and distribute the FY 2020-21 annual Financial Highlights publication.
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FY 2021-22
Renew ’22 Department Goal/ Objective
FY 2021-22 Budget Workshops
Department Goals & Objectives
• A Knowledgeable and Effective Staff
• Coordinate and facilitate the 30th class of the New Auditor Training and Development (NATD) program.
• Conduct our fourth annual Division Chief retreat leadership training.
• A Model County Department
• Promote employee health, wellness, and quality of life.
• Maintain and strategically enhance the 70 applications within our office that serve multiple departments and County agencies.
• Continue established activities to strengthen and enforce our culture of customer service and teamwork.
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FY 2021-22
Renew ’22 Department Goal/ Objective
FY 2021-22 Budget Workshops 7
Goal2020-21Target
2020-21Est. Actual
2021-22 Target
RE-BALANCE: Enhance financial resiliency Departments will enhance financial resiliency in an amount annually with a goal of at least 1% of their total budgets.
$92K $92K $93K
RE-DESIGN: Migrate County services onlineEvaluate and migrate 75% of County services determined feasible to be placed online by June 2022.
80%of 9
80%of 9
80%of 9
RE-DESIGN: Train employees through InnovateSBCEnsure employees are trained in process improvement and innovation through InnovateSBC. Note: 2021-22 Target reflects the cumulative number of employees trained/to be trained from July 1, 2020 through June 30, 2022.
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RENEW ’22 | Countywide Goals
FY 2021-22 Budget Workshops 8
Goal2020-21Target
2020-21Est. Actual
2021-22 Target
RESPOND: Conduct a Customer Service SurveyConduct a customer service survey or other feedback method at least biennially, and develop an action plan to address areas of needed improvement.
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RETAIN: Retain New EmployeesRetain 80% of new employees during their first five years of County employment. Note: The first cohort comprises employees hired in FY 2019-20.
100%of 4
100%of 4
100%of 4
RETAIN: Develop the Next Leaders30% of managers participate in a leadership development program (Countywide or department sponsored).
100%of 10
100%of 10
100%of 10
RENEW ’22 | Countywide Goals
FY 2021-22 Budget Workshops
Performance Measures
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Description2018-19 Actual
2019-20 Actual
2020-21 Target
2020-21 Est. Actual
2021-22Target
A‐C mandatory auditscompleted by legal due date
100%of 3
100%of 3
100%of 3
100%of 3
100%of 3
Annual payroll disbursements to employees via direct deposit
99%of 4,573
99%of 4,578
99%of 4,580
99%of 4,580
99%of 4,578
Total dollar disbursements to County vendors paid via direct deposit (ACH)
83%of $673M
84%of $734M
84%of $744M
84%of $734M
84%of $750M
SBC Accounting courses offered at EU 6 6 6 6 6
FY 2021-22 Budget Workshops
Summary • Continue to address Information Systems and Technology Infrastructure needs.
• Continue investing in Staffing and Team Development.
• Continue addressing Administrative Complexities with the overarching goal of simplification.
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