douglas county mlf request for bid and bid sheet on: … · mlf return bids to: page 1 city clerk...

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MLF RETURN BIDS TO: Page 1 CITY CLERK 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS $20,000 OR MORE. Omaha, Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO "CITY OF OMAHA" NOT AN ORDER Bid Opening Time & Date: 11:00 a.m. CST on 1. Bid must be in the office of the CITY CLERK, 1819 Farnam Street, LC-1, 4. If Federal Excise Tax applies, show amount of same and deduct. OMAHA-DOUGLAS CIVIC CENTER, Omaha, NE 68183-0011 Exemption certificates will be furnished. Do not include tax in bid. by the opening date and time indicated in a sealed envelope marked: FIRE ALARM SYSTEM TESTING 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES. 2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed, bidder may on a separate sheet, make Bid bond or certified check shall be made payable to "City of Omaha" suggestions covering reduction in costs wherever this is possible through FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign, change of material or utilization of standard items or quantity change. 3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not bid, return sheets with reason for declining. Failure to do so will indicate have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list. TABULATION SHEETS FOR THE BIDS accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT www.douglascountypurchasing.org . DO NOT CALL FOR THIS INFORMATION. Quote your lowest price, best delivery and terms, F.O.B. delivery point on the item(s) listed below: QUANTITY DESCRIPTION UNIT PRICE EXTENSION BASE BID TOTAL: (from page 2 of bid sheets) Payment Terms______%____________ Firm: Incorporated In: Delivery (or completion) Name: __________calendar days following Title: Phone: Fax: award Address: Street/P.O. Box City State Zip Email Address: Wednesday, April 13, 2016 This is to certify that the undersigned has read and examined (a) the advertisements, (b) the requirements for bidding and instructions to bidders and (c) the specifications prepared by the Contract Administration Division of the Department of Administrative Services for the Fire Alarm System Testing for all City of Omaha Facilities, Omaha, Nebraska; and that the bidder has made all the examinations and investigations required by said documents. It is understood (a) that as to the contract which may be awarded upon this proposal, the Contract period will be the term beginning with the notice to proceed and ending with the acceptance of the work, the number of consecutive calendar days hereinafter agreed on; and (b) that it is the intension of the Contract Administration Division that a contract shall be awarded to the bidder regarded by the City of Omaha as having submitted the lowest and best bid, having regard for his fitness and capacity to furnish in sufficient quantities the quality of material considered by said Contract Administration Division to best meet the requirements of the Contract Administration Division, material purchased for this project will be State of Nebraska and City sales tax exempt. On the foregoing, understand that the bidder hereby offers and proposes to: Furnish all material, labor and equipment to complete the Testing of Fire alarm System for City of Omaha Facilities, in accordance with the provisions of this proposal and documents. Questions regarding this bid should be directed to: Signature: (PLEASE PRINT LEGIBLY OR TYPE) All bidders awarded a contract in the amount of $5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human Rights & Relations Department the Contract Compliance Report (Form CC-1). This report shall be in effect for 24 months from the date received by the Human Rights & Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights & Relations Department at (402)444-5055. DOUGLAS COUNTY REQUEST FOR BID AND BID SHEET $ . ON: CITY OF OMAHA FIRE ALARM SYSTEM TESTING Published: IMPORTANT March 30, 2016 BID ON: CITY OF OMAHA Michelle Frascht at [email protected] The deadline to submit questions on this bid is 11:00 a.m. on the Thursday before the bid opening date, unless otherwise stated in the bid documents. (5% Bid Bond is to be based upon this amount, if over $20,000.00)

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Page 1: DOUGLAS COUNTY MLF REQUEST FOR BID AND BID SHEET ON: … · MLF RETURN BIDS TO: Page 1 CITY CLERK 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% LC-1 Omaha-Douglas

MLF

RETURN BIDS TO: Page 1

CITY CLERK1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5%LC-1 Omaha-Douglas Civic Center IF THE TOTAL AMOUNT FOR THE ITEM OFFERED IS $20,000 OR MORE.Omaha, Nebraska 68183-0011 BID BOND OR CERTIFIED CHECK SHALL BE MADE PAYABLE TO

"CITY OF OMAHA"

NOT AN ORDER Bid Opening Time & Date: 11:00 a.m. CST on

1. Bid must be in the office of the CITY CLERK, 1819 Farnam Street, LC-1, 4. If Federal Excise Tax applies, show amount of same and deduct.

OMAHA-DOUGLAS CIVIC CENTER, Omaha, NE 68183-0011 Exemption certificates will be furnished. Do not include tax in bid.

by the opening date and time indicated in a sealed envelope marked:

FIRE ALARM SYSTEM TESTING 5. BID MUST INCLUDE ANY DELIVERY OR SHIPPING CHARGES.

2. As evidence of good faith a bid bond or certified check must be submitted with bid. 6. When submitting bid on items listed, bidder may on a separate sheet, make

Bid bond or certified check shall be made payable to "City of Omaha" suggestions covering reduction in costs wherever this is possible through

FAILURE TO DO SO IS CAUSE FOR REJECTION. redesign, change of material or utilization of standard items or quantity change.

3. Right is reserved to accept or reject any or all bids in their entirety and the bidders shall 7. If you do not bid, return sheets with reason for declining. Failure to do so will indicate

have the right to appeal any decision to the City Council. Right is also reserved to your desire to be removed from our mailing list. TABULATION SHEETS FOR THE BIDS

accept or reject any part of your bid unless otherwise indicated by you. SUBMITTED ARE AVAILABLE ON THE DOUGLAS COUNTY WEBSITE AT

www.douglascountypurchasing.org. DO NOT CALL FOR THIS INFORMATION.

Quote your lowest price, best delivery and terms, F.O.B. delivery point on the item(s) listed below:

QUANTITY DESCRIPTION UNIT PRICE EXTENSION

BASE BID TOTAL:(from page 2 of bid sheets)

Payment Terms______%____________ Firm: Incorporated In:

Delivery (or completion) Name:

__________calendar days following Title: Phone: Fax:

award Address:

Street/P.O. Box City State Zip

Email Address:

Wednesday, April 13, 2016

This is to certify that the undersigned has read and examined (a) the advertisements, (b) the requirements for bidding and

instructions to bidders and (c) the specifications prepared by the Contract Administration Division of the Department of

Administrative Services for the Fire Alarm System Testing for all City of Omaha Facilities, Omaha, Nebraska; and that the

bidder has made all the examinations and investigations required by said documents.

It is understood (a) that as to the contract which may be awarded upon this proposal, the Contract period will be the term

beginning with the notice to proceed and ending with the acceptance of the work, the number of consecutive calendar days

hereinafter agreed on; and (b) that it is the intension of the Contract Administration Division that a contract shall be awarded

to the bidder regarded by the City of Omaha as having submitted the lowest and best bid, having regard for his fitness and

capacity to furnish in sufficient quantities the quality of material considered by said Contract Administration Division to best

meet the requirements of the Contract Administration Division, material purchased for this project will be State of Nebraska

and City sales tax exempt.

On the foregoing, understand that the bidder hereby offers and proposes to: Furnish all material, labor and equipment to

complete the Testing of Fire alarm System for City of Omaha Facilities, in accordance with the provisions of this proposal and

documents.

Questions regarding this bid should be directed to:

Signature:

(PLEASE PRINT LEGIBLY OR TYPE)

All bidders awarded a contract in the amount of $5,000 or more must comply with the Contract Compliance Ordinance and have on file with the Human

Rights & Relations Department the Contract Compliance Report (Form CC-1). This report shall be in effect for 24 months from the date received by the

Human Rights & Relations Department. Any questions regarding the Contract Compliance Ordinance should be directed to the Human Rights & Relations

Department at (402)444-5055.

DOUGLAS COUNTY

REQUEST FOR BID AND BID SHEET

$ .

ON: CITY OF OMAHA FIRE ALARM SYSTEM TESTING

Published:

IMPORTANT

March 30, 2016

BID ON: CITY OF OMAHA

Michelle Frascht at [email protected]

The deadline to submit questions on this bid is 11:00 a.m. on

the Thursday before the bid opening date, unless otherwise

stated in the bid documents.

(5% Bid Bond is to be based

upon this amount, if over

$20,000.00)

Page 2: DOUGLAS COUNTY MLF REQUEST FOR BID AND BID SHEET ON: … · MLF RETURN BIDS TO: Page 1 CITY CLERK 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% LC-1 Omaha-Douglas

DOUGLAS COUNTYREQUEST FOR BID

Page 2QUANTITY DESCRIPTION UNIT PRICE EXTENSION

Semi-Annual Testing from Facility List for the year $ .

Annual Testing from Facility List $ .

100 hours Regular Service Call (based on a one-person crew) $ . $ .Per Hour Regular Service Total

50 hours After Hours Service Call (based on a one-person crew) $ . $ .Per Hour After Hours Service Total

20 hours Holiday Service Call (based on a one-person crew) $ . $ .Per Hour Regular Service Total

BASE BID TOTAL: $ .

(list on page 1 of bid sheets)

SIGN ALL COPIES Firm

By

Title

CONTINUATION SHEET

ON: CITY OF OMAHA FIRE ALARM SYSTEM TESTING

NOT AN ORDER

(5% Bid Bond is to be

based upon this amount,

if over $20,000.00)

Page 3: DOUGLAS COUNTY MLF REQUEST FOR BID AND BID SHEET ON: … · MLF RETURN BIDS TO: Page 1 CITY CLERK 1819 Farnam Street BID BOND OR CERTIFIED CHECK REQUIRED IN THE AMOUNT 5% LC-1 Omaha-Douglas

DOUGLAS COUNTYREQUEST FOR BID

Page 3

SIGN ALL COPIES Firm

By

Title

CONTINUATION SHEET

($ )

which is at least five percentum of the aggregate amount of the proposal.

It is agreed that, in the event the bidder is awarded a contract based on this proposal, or a part thereof and fails or refuses to

execute a written contract or fails to furnish a performance bond within ten days after the award of said contract, the sum

deposited herewith shall be retained by the City of Omaha as liquidated damages and not as a penalty, as it is expressly agreed

that said sum is a fair measure of the damages which will be sustained by the City of Omaha in case of any such failure or

refusal on the part of the bidder. The said sum, however, will be returned to the bidder, if and when he shall faithfully keep and

perform all of the conditions set forth in the advertisement and the requirements for bidding and instructions to bidders and

furnish an acceptable surety bond.

NOTICE: Unless the foregoing proposal is free from alterations, additions and deductions and unless the name of the bidder as

signed thereto is complete and correct, in accordance with the instructions to bidders, it may be rejected as informal.

"The bidder agrees that repair calls can start after notice to proceed and testing can start after receiving an approved schedule."

It is understood that the contract documents shall consist of the advertisement, the requirements for bidding and instruction to

bidders, this proposal and the specifications and the duly executed agreement or contract proper, that, said documents are

complementary and that which is required, shown or specified by any one of these, shall be as binding as if required by all.

The bidder hereby represents that the price contained in this proposal is neither directly nor indirectly the result of any

agreement or any secret understanding with anyone with respect to any provisions contained in this proposal.

In accordance with the requirements for bidding and instructions to bidder, there is a deposited herewith a bid bond or a certified

check payable to the order of the City of Omaha, in the sum of:

ON: CITY OF OMAHA FIRE ALARM SYSTEM TESTING

NOT AN ORDER

DESCRIPTION

The bidder hereby states that the above total cost to the City of Omaha includes all material, taxes, insurance royalties;

transportation charges, use of all necessary tools and equipment, supervision, inspection and tests of materials, bond and

overhead expense, all equipment furnished in accordance with the requirements of the contract documents considered

severally and collectively.

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DOUGLAS COUNTYREQUEST FOR BID

Page 4

SIGN ALL COPIES Firm

By

Title

CONTINUATION SHEET

INSURANCE: Each bidder must provide a Certificate of Insurance with their bid documents which details their current

levels of coverage.

FOLLOWING AWARD OF CONTRACT: The awarded contractor shall provide a Certificate of Insurance with coverage levels

that meet or exceed the levels stated in the bid specifications and must name the CITY OF OMAHA as an additional insured for

the term of the agreement. Certificates of Insurance are required before service begins.

Vendor Restrictions: From the date the bid is issued until a determination is announced regarding the selection of the

contractor, contact regarding this project between potential consultants/vendors/contractors and individuals employed by the

City of Omaha (Omaha) is restricted to only written communication with the person designated as the point of contact for this

bid. Once a contractor is preliminarily selected, that contractor is restricted from communicating with Omaha employees with

the exception of employees designated to negotiate, discuss or finalize a contract. Violation of this condition may be considered

sufficient cause to reject a contractor’s proposal and/or selection irrespective of any other condition.

REQUIREMENTS FOR PERFORMANCE BOND: The successful contractor shall provide a performance bond or certified or

cashier's check equal to his bid within ten (10) calendar days from award of the contract. The surety company issuing the

performance bond should be licensed by the State of Nebraska and listed on the current edition of Circular 570 of the United

States Department of the Treasury. A certified check, an official bank check, or cashier's check drawn on a national bank or a

bank chartered under the laws of the state, payable to the City of Omaha, or lawful money of the United States, or a United

States Government Bond (negotiable) are acceptable substitutes for bond requirements. LETTERS OF CREDIT AND

COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A PERFORMANCE BOND AND WOULD BE CAUSE

FOR REJECTION OF BID.

ON: CITY OF OMAHA FIRE ALARM SYSTEM TESTING

NOT AN ORDER

DESCRIPTION

REQUIREMENTS FOR BID BOND: The surety company issuing the bid bond should be licensed by the State of Nebraska and

listed on the current edition of Circular 570 of the United States Department of the Treasury. A certified check, an official bank

check, or cashier's checks drawn on a national bank or a bank chartered under the laws of the state, payable to the City of

Omaha, or lawful money of the United States, or a United States Government Bond (negotiable) are acceptable substitutes for

bond requirements. LETTERS OF CREDIT AND COMPANY CHECKS ARE NOT ACCEPTABLE SUBSTITUTES FOR A BID

BOND AND WOULD BE CAUSE FOR REJECTION OF BID. If a bidder submits more than one bid, only one bid bond is

required; however, the 5% bid bond must be calculated using the highest bid amount of all submitted bids.

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DOUGLAS COUNTYREQUEST FOR BID

Page 5

1.

2.

3.

SIGN ALL COPIES Firm

By

Title

CONTINUATION SHEET

ON: CITY OF OMAHA FIRE ALARM SYSTEM TESTING

NOT AN ORDER

DESCRIPTION

The Contractor must complete the United States Citizenship Attestation Form, available on the

Department of Administrative Services website at www.das.state.ne.us .

Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat.

§48-1122, the Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee,

or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms,

conditions, or privileges of employment because of the race, color, religion, sex, disability, or national origin of the

employee or applicant.

If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor

agrees to provide the US Citizenship and Immigration Services documentation required to verify the

Contractor’s lawful presence in the United States using the Systematic Alien Verification for

Entitlements (SAVE) Program.

The Contractor understands and agrees that lawful presence in the United States is required and the

Contractor may be disqualified or the contract terminated if such lawful presence cannot be verified as

required by Neb. Rev. Stat. § 4-108.

If the Contractor is an individual or sole proprietorship, the following applies:

New Employee Work Eligibility Status (Neb. Rev. Stat. §4-108-114)

The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work

eligibility status of new employees physically performing services within the State of Nebraska. A federal immigration

verification system means the electronic verification of the work authorization program authorized by the Illegal

Immigration Reform and Immigrant Responsibility Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an

equivalent federal program designated by the United States Department of Homeland Security or other federal

agency authorized to verify the work eligibility status of a newly hired employee.

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1. Regulation:

A. Article IV, Division I of Chapter 10 of the Omaha Municipal Code thereon require:

2. Filing this Report (please initial in the boxes below):

Signature Date

By signing, I verify on behalf of the Contractor that the information above is true and correct. Filing false

information carries a penalty of up to a $500 fine or six months in jail. In addition, the contractor and sub-

contractors can be subject to immediate disqualification and prohibited from any future City of Omaha

contract for a period of 10 years.

Contractor agrees that Contractor will not knowingly violate Nebraska’s Misclassification of

Employee law (Neb. Rev. Stat. Section 48-2901 et seq.).

Contractor agrees that Contractor will not knowingly violate Nebraska’s Fair Labor Standards

Law (Neb. Rev. Stat. Section 73-104 et seq.).

Contractor has not been convicted of any tax violations (local, State and Federal) within the last

three years from the date this bid is submitted.

Contractor has not, upon final determination by the Occupational Safety and Health

Administration, been convicted of a criminal, repeat, or willful violation of the Occupational

Safety and Health Act (OSHA) or been convicted of 3 (three) separate “serious” OSHA violations

within the past three (3) years.

. .

1. That all contractors who submit a bid to City of Omaha shall designate a representative who on

behalf of the Contractor, shall fill out completely a Responsible Contractor Compliance Form

(RC-1). An incomplete or unsigned RC-1 form will make your bid null and void.

Contractor agrees that Contractor will not knowingly employ or hire an employee not lawfully

authorized to perform employment in the United States and that the Contractor and all sub-

contractors shall use E-Verify to determine work eligibility.

Contractor agrees to make a good faith effort to ensure all subcontractors employed on this project

comply with the provisions of the Responsible Contractor Compliance Form RC-1.

Responsible Contractor Compliance Form RC-1

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CITY OF OMAHA PUBLIC WORKS DEPARTMENT

FACILITIES MANAGEMENT

SPECIFICATION FOR: FIRE ALARM TESTING

SECTION 1- GENERAL REQUIREMENTS 1.1 SUMMARY OF WORK

A. The work covered by this specification consists of furnishing all labor, equipment, supplies and materials to provide semi-annual and annual fire protection system testing for the attached City of Omaha “Facilities List” including additional time for service calls, as needed.

B. The City of Omaha recommends that all contractors visit each facility to

familiarize themselves with each fire protection system included in the bid package.

C. It shall be the responsibility of the bidders to familiarize themselves with

the services to be performed and the environment in which the work is to be performed prior to submitting a bid. Lack of knowledge concerning any or all parts of the work shall not be considered after bid opening.

1.2 REPAIR LIMITATIONS

A. The contractor shall make any necessary repairs in order to leave the fire control system in working order when finished. These repairs at each site shall not exceed a total of $500.00, without prior authorization.

B. If repair costs will exceed $500.00 the contractor must call for

authorization from the city representative and may be required to submit a proposal. The proposal will be reviewed by the city representative and the contractor may be given verbal approval and/or notified in writing if approved.

1.3 CARRYING ON WORK

A. The Contractor may be required to start work immediately after notification to proceed.

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B. The City of Omaha will require the contractor to provide a schedule listing

all the facilities with planned inspection dates for the entire year.

C. The contractor will be responsible for submitting a report for each inspection performed. The report can be on the contractor’s standard report form.

D. Systems that have an automatic dialer for monitoring shall be tested. Such

testing shall include the following at a minimum: 1. Testing of dialer for operation of hardware. 2. Verification of receipt of signal at reporting station. 3. Confirmation of code readout at the reporting station. Contractor shall submit written documentation certifying the completion of the above procedure, along with detailed problem or other issue descriptions should there be any non-operational components of the system. Submit report to FMD within 48 hours of completion of the testing.

E. The contractor will also be responsible for submitting a one-time detailed

report on each facility’s fire alarm system. This report is to be done on each facility and should include a detailed list of all specific components of each system by make and model number. This can be developed once a contract has been awarded.

1.3 SAFETY

A. All work and materials shall be in accordance with local, state, and federal building codes and local rules and regulations. Any known violations of codes shall be reported to the City of Omaha representative.

1.4 RESPONSE

A. Contractor shall be available for emergency system repairs at all times. Contractor shall provide regular business phone contact information (during regular business hours) and an emergency phone contact for any issues which develop after regular business hours. The contractor shall provide a response time of two (2) hours maximum for emergency calls, measured from the time of the first report to the contractor.

B. Informational requests shall be responded to within 24 hours of the request. Such response shall either answer the informational request or provide information as to the date when the request shall be answered.

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C. When a request for a specific inspection is made, the Contractor shall respond by email or fax confirming the request within 24 hours of such request.

D. The contractor shall notify FMD when the work has been completed, and

submit copies of any service notices or other pertinent paperwork related to the request for service.

1.5 PERFORMANCE REVIEW

A. The City of Omaha may review, at any time, the services provided and reports submitted to verify that the service is, in fact, being properly and adequately performed. Any lack of service, complaints, or deficiencies in the performance of the contractor shall be submitted to the contractor in writing for correction.

B. Problems or deficiencies of significant importance or of a continual nature,

or failure of the contractor to correct deficiencies within 30 days shall constitute cause for termination of contract services, upon seven (7) days written notice.

1.6 PAY REQUEST

A. Payments due to the contractor shall be made once a month based on each job being listed and invoiced. Reports should be submitted with each invoice.

Invoices for: Police Facilities

Omaha Public Safety Training Facility Library Facilities Fire Facilities Public Works Facilities

Parking Garages Shall be sent to: Facilities Management, 1523 South 24th St. Omaha, NE 68108.

Invoices for: Recreation Facilities

Parks & Pavilions Golf Facilities

Shall be sent to: Parks and Recreation, 1819 Farnam St., Suite 701, Omaha, NE 68183

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1.7 CONTRACT TIME

A. The term of this contract shall be for a period of one (1) year. However, this agreement and its provisions thereof may be extended until 2021 (as separate one-year extensions) if the City of Omaha exercises the option to do so. Extensions of the contract shall be at the option of the City of Omaha, exercised by the Director of Public Works or his designated representative.

B. At the end of each contract year, the contract maybe reviewed and the

unit price revised as appropriate for the next year, up to seventy-five (75) percent of the difference between the US Labor Department’s Consumer price index for all urban consumers (CPI-U) for the Anniversary month of the contract and the initial month of the current contact year. The revised price will be negotiated with the contractor. Revised prices cannot exceed the limits calculated by the following formulas.

The index obtained from the Region VII US Department of Labor, Bureau of Labor Statistics, will be used in the formula below to the nearest cent.

CPI for the anniversary month – CPI for the last anniversary month=difference. Difference x .75 = Adjusted Difference Last years anniversary month CPI + adjusted difference = Adjusted CPI Adjusted C.P.I. = PRF = Price Revision Factor Last year’s anniversary month CPI

PRF x (Original or adjusted Unit Price) = New unit price for next year’s agreement

Escalator Clause for Anniversary Date Increase or Decrease will remain continuously in effect during any contract extensions. The price revisions factor shall also be applied to hourly rates for extra work or overtime services.

Contractor must notify the City of Omaha in writing and receive approval before changing pricing.

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1.8 INSURANCE

A. For City projects where the scope of work will be less than $200,000.00, the following levels of insurance will be required: The successful contractor shall provide a certificate of insurance indicating (1) adequate workers compensation; (2) public liability in an amount not less than $250,000 for injuries including accidental death to any person and subject to the same limit to each person in an amount of not less than $500,000 where more than one person is involved in any one accident; and (3) property damage insurance in am amount not less than $500,000; and naming the City of Omaha an additional insured.

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1.9 CONTRACT METHOD

A. The contractor is to prepare his bid on this contract based on all required annual and semi-annual testing at each of the locations shown on the attached “Facility List” for the entire year, plus 100 hours for regular service calls, 50 hours for after hour service calls, and 20 hours for holiday service calls. See BASE BID EXAMPLE (estimated Service Call Hours are being included only for bid calculations). Payment will be made on actual work expended in each category throughout the year.

Please supply a chart of labor charges for the following scenarios.

REGULAR SERVICE CALL 7:00 AM - 4:30 PM

AFTER HOURS SERVICE CALL

4:30 PM – 7:00 AM HOLIDAY SERVICE

CALL

1 MAN CREW 1 MAN CREW 1 MAN CREW

100 hrs. @ $ /hr.

50 hrs. @ $ /hr.

20 hrs. @ $ /hr.

Note: This estimate is provided as a base to compare bids. The actual number of annual crew hours required may vary more or less than projected. BASE BID Will be the Semi-annual and annual testing for the attached facilities list Plus the (Regular Service Call hours for a 1 man crew) X (the estimated 100 crew hours) Plus the (After Hours Service Call for a 1 man crew) X (the estimated 50 crew hours) Plus the (Holiday Service Call for a 1 man crew) X (the estimated 20 crew hours). For example:

REGULAR SERVICE CALL 7:00 AM - 4:30 PM

AFTER HOURS SERVICE CALL

4:30 PM – 7:00 AM HOLIDAY SERVICE

CALL

1 MAN CREW 1 MAN CREW 1 MAN CREW

$ 40 /hr.

$ 50 /hr.

$ 60 /hr.

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Semi-Annual Testing from Facilities list for the year $10,000 Annual Testing from Facilities list $10,000 Regular Service $40 x 100 estimated crew hours = $ 4,000 After Hours Service $50 x 50 estimated crew hours = $ 2,500 Holiday Service $60 x 20 estimated crew hours= $ 1,200 Total $27,700 EXAMPLE BASE BID $27,700 1.10 POINT OF CONTACT

A. Questions regarding this bid should be directed to the procurement contact, Mchelle Frascht, via email at [email protected] .

B. During Contract Operations all questions pertaining to the fire alarm

system testing shall be directed to the city representative yet to be appointed and/or the appropriate city contact for each individual facility as list below:

City Representative for all Facilities – To be assigned at a later date. Police Facilities – Connie Percosky 402-444-5615

Omaha Public Safety Training Facility – Scott Alff 444-4708 Library Facilities – Lori Monjarez-Hill 402-444-4812 Fire Facilities – Battalion Chief John Stolinski 402-444-5757 Parking Garages – Ed McNulty 402-444-5888

C. If unable to complete all work at each facility upon the initial visit the contractor must report job status to the city representative, the contact person listed above and/or the facility manager on site; before leaving the facility.

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SECTION 2 – FIRE ALARM TESTING PART 1 - GENERAL 2.1 SUBMITTALS

A. Company profile including years of service with Fire Alarm Systems.

B. Qualifications of key individuals.

C. Provide experience resumes for all personnel to be used under this contract.

D. References

E. Provide a cost breakdown for each facility for the annual and semi-annual

testing. 2.2 QUALITY ASSURANCE

A. Contractor must be certified to test, repair, and install fire alarm and sprinkler systems.

B. Three (3) years experience in fire alarm protection system testing shall be

required of all personnel on the job.

C. Must be certified to test backflow devices for the fire sprinkler system.

D. Services shall be provided by qualified and trained personnel.

E. Perform the semi-annual and an annual test of the fire alarm and sprinkler system, in accordance with all city and state codes, contractor must also provide and submit paper work to the proper agencies after testing.

F. A background check will be completed by the Omaha Police Department on

all service employees for appropriate clearance to secure areas. G. All materials and labor will have a one year warranty.

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2.3 EQUIPMENT AND SUPPLIES

A. The successful bidder shall furnish all equipment and routine supplies necessary to fulfill the requirements of this contract.

B. Contractor shall supply up to three (3) sprinkler heads and the required

wrench for the sprinkler head box at each facility. If more than three per year are required for replacements and/or repairs, the City of Omaha will then pay materials cost only for the replacement sprinkler head and/or wrench thereafter. If the contractor uses a head for an emergency repair then they will note it on the invoice and a replacement head will be returned to the box material charge only for the head.

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PART 3 – PRODUCTS 3.1 MANUFACTURERS

A. The contractor must be authorized to do work on the systems listed on the facilities list.

3.2 MATERIALS

A. When making repairs, the repair materials shall be of like material of the existing fire alarm system.

C. The successful contractor must have the equipment, materials, and personnel

to perform repairs. D. Material prices will be paid on a cost plus 10%.

PART 4 – EXECUTION 4.1 REPAIR

A. Make repairs as outlined in this specification.

B. The contractor will be required to clean up all debris generated by the repair.

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FACILITY ADDRESS MODEL NUMBER SPRINKLERS RINGS TO

Fire Central 1516 Jackson St. Fire-Lite 9200UDLS Yes Horns

Fire-22 6310 Lindbergh Dr. Zone bells from sprinklers Yes Horns

Fire-3 3126 S. 16th

St. Firelite MS-5210UD Yes Civic

Fire-56 16410 Pacific St. Firelite MS-4424B Horns

Fire-63 16736 S St. Notifier SFP-400B Horns

Fire-65 7010 S. 142nd

St. Firelite System 500 Yes Horns

Fire-71 20602 Laramie Rd Firelite MS10UD Yes Horns

Fire-77 20220 Atlas Dr Simplex 4008 Yes Civic

Fire-78 2909 N. 144th

St. FCI7100 Yes Civic

Abrahams Library 5111 N. 90th

St. Simplex 4001 Civic

Benson Library 2918 N. 60th

St. Notifier AFP 200 Civic

Bess Library 2100 Reading PA Ademco 5140XM Civic

Millard Library 13214 Westwood Lane Firelite MS10UD-7 Yes Civic

Swanson Library 9101 W. Dodge Rd. Notifier SFP-2A Yes Civic

W. Dale Clark Library 215 S. 15th

St. Simplex 4100 Yes Civic

Washington Library 2868 Ames Ave Simplex 4010 Yes Civic

Omaha Public Safety and Training Facility 11650 Rainwood Road Notifier 640 Yes Civic

Central Police Headquarters 505 S. 15th

St FCI7100 Yes Horns

Central Police Headquarters Server Room 505 S. 15th

St. Chemetron Micro1012 CO2 Local

Police Horse Patrol Barn 615 Leavenworth St. Firelite 5024 Yes Civic

Central Maintenance Facility 1523 S. 24th

St. Firelite MS-9200 Civic

NE Joint Use Facility 1816 Jaynes Notifier NFW2-100* Yes Civic

P.W. Street Mtce. Dist. #1 2606 Lake St. ADT Vista 100 Yes Civic

P.W. Street Mtce. Dist. #2 Joint Use Facility 5225 Dayton St. Ademco Vista128FB Yes Civic

P.W. Street Mtce. Dist. #2 Equipment Building 5225 Dayton St. Sprinkler testing only Yes Horns

P.W. Street Mtce. Dist. #3 Joint Use Facility 87th

& Vernon St. Ademco Vista32FB Civic

P.W. Street Mtce. Dist. #4 Joint Use Facility 96th

& F St. Notifier 500 Civic

P.W. Vehicle Mtce. Facility 2606 Lake St. Simplex 2001 Yes Civic

SOIA 2214 Washington Sprinkler testing only Yes

Traffic Maintenance 4303 S 50th Notifier NFW-50 Yes Civic

Traffic Maintenance Storage Building 4303 S 50th Firelite FCPS-24FS6 Yes Civic

Under The Sink 4001 S. 120th

St Firelite MS10-UD Yes Civic

Under the Sink 4001 S. 120th St Fike SHP Pro CO2 Civic

Missouri River Wastewater Treatment Plant 5600 S. 10th

St Sprinkler testing only Yes

Papillion Creek Wastewater Treatment Plant 15705 Harlan Lewis Rd FCI 7100 Yes Horns

Papillion Creek Wastewater Treatment Plant 15705 Harlan Lewis Rd Fenwell 010 Halon Horns

*This system is under warranty, which might not

expire within the contract time frame.

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FACILITY ADDRESS MODEL NUMBER SPRINKLERS RINGS TO

Fire alarm

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Dept.original

order

Fire Central 1516 Jackson St. Firelite 9200UDLS Yes Horns Semiannual Fir 15Fire-21 3454 Ames Ave. Notifier NFW-50 Yes Civic Annual Fir

Fire-22 6310 Lindbergh Dr. Zone bells from sprinklers Yes Horns Semiannual Fir 21Fire-3 3126 S. 16

thSt. Firelite MS-5210UD Yes Civic Annual Fir 8

Fire-52 10727 Pacific St.this system has not been

installed yetFir

Fire-56 16410 Pacific St. Firelite MS-4424B Horns Semiannual Fir 24Fire-63 16736 S St. Notifier SFP-400B Horns Semiannual Fir 25Fire-65 7010 S. 142

ndSt. Firelite System 500 Yes Horns Semiannual Fir 26

Fire-71 20602 Laramie Rd Firelite MS10UD Yes Horns Semiannual Fir 32Fire-77 20220 Atlas Dr Simplex 4008 Yes Civic Annual Fir 28Fire-78 2909 N. 144

thSt. FCI7100 Yes Civic Annual Fir 23

Abrahams Library 5111 N. 90th

St. Simplex 4001 Civic Annual Lib 4Benson Library 2918 N. 60

thSt. Notifier AFP 200 Civic Annual Lib 5

Bess Library 2100 Reading PA Ademco 5140XM Civic Annual Lib 29

Millard Library 13214 Westwood Lane Firelite MS10UD-7 Yes Civic Annual Lib 6Swanson Library 9101 W. Dodge Rd. Notifier SFP-2A Yes Civic Annual Lib 7W. Dale Clark Library 215 S. 15

thSt. Simplex 4100 Yes Civic Annual Lib 3

Washington Library 2868 Ames Ave Simplex 4010 Yes Civic Annual Lib 17Omaha Public Safety and Training Facility 11650 Rainwood Road Notifier 640 Yes Civic Annual OPSTF 2Central Police Headquarters 505 S. 15

thSt FCI7100 Yes Horns Semiannual Pol 14

Central Police Headquarters Server Room 505 S. 15th

St. Chemetron Micro1012 CO2 Local Pol 1Police Horse Patrol Barn 615 Leavenworth St. Firelite 5024 Yes Civic Annual Pol 19Central Maintenance Facility 1523 S. 24

thSt. Firelite MS-9200 Civic Annual PW 13

NE Joint Use Facility 1816 Jaynes Notifier NFW2-100* Yes Civic Annual PW

NE Joint Use Facility Sewer Building 1818 Jaynes St. SEI DMP-XR5 Yes SEI Annual PW

P.W. Street Mtce. Dist. #1 2606 Lake St. ADT Vista 100 Yes Civic Annual PW 9P.W. Street Mtce. Dist. #2 Joint Use Facility 5225 Dayton St. Ademco Vista128FB Yes Civic Annual PW

P.W. Street Mtce. Dist. #2 Equipment Building 5225 Dayton St. Sprinkler testing only Yes Horns Semiannual PW 27P.W. Street Mtce. Dist. #3 Joint Use Facility 87

th& Vernon St. Ademco Vista32FB Civic Annual PW 10

P.W. Street Mtce. Dist. #4 Joint Use Facility 96th

& F St. Notifier 500 Civic Annual PW 11P.W. Vehicle Mtce. Facility 2606 Lake St. Simplex 2001 Yes Civic Annual PW 12SOIA 2214 Washington Sprinkler testing only Yes PW

Traffic Maintenance 4303 S 50th Notifier NFW-50 Yes Civic Annual PW 31Traffic Maintenance Storage Building 4303 S 50th Firelite FCPS-24FS6 Yes Civic Annual PWUnder The Sink 4001 S. 120

thSt Firelite MS10-UD Yes Civic Annual PW 18

FACILITIES MANAGEMENT

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Dept.original

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FACILITIES MANAGEMENT

Under the Sink 4001 S. 120th St Fike SHP Pro CO2 Civic PW

Missouri River Wastewater Treatment Plant 5600 S. 10th

St Sprinkler testing only Yes PW Plant 16Mo River - FDIF 5600 S. 10th St Simplex 4006/4008 Yes 3rd party Annual PW Plant

Mo River - S O H W 5600 S. 10th St Honeywell NFS-320 Yes 3rd party Annual PW Plant

Mo River - DIGC 5600 S. 10th St Simplex 4010 Local Semiannual PW Plant

Mo River - MUHW 5600 S. 10th St Honeywell NFS-320* Yes 3rd party Annual

Papillion Creek Wastewater Treatment Plant 15705 Harlan Lewis Rd FCI 7100 Yes Horns Semiannual PW Plant 30

Papillion Creek Wastewater Treatment Plant 15705 Harlan Lewis Rd Fenwell 010 Halon Horns PW Plant

*This system is under warranty, which might expire within the contract time frame. The successful bidder will be notified when warranty expiration takes place.

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Departmentoriginal

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Parking Garage I 1516 Douglas St. Simplex 2001 Horns Semiannual Parking

Parking Garage V 1824 Capitol Ave. Firelite MS5UD Horns Semiannual Parking

Parking Garage VI 321 N. 17 St. Notifier AFP-200 Yes Horns Semiannual Parking

Parking Garage VII 100 N. 15 St. Firelite MS-9200 Horns Semiannual Parking

Parking Garage 8 1215 Capitol Ave. FCI 7100 Yes Civic Annual Parking

PARKING GARAGES

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Fontenelle Pavilion/Joe Edmonson Youth Ctr. 4405 Fontenelle Blvd. GE Fire Shield Plus Civic AnnualOld Fontenelle Golf Clubhouse 4575 Ames Ave. Firelite MS-2 Civic AnnualAdams Community Center 3230 J.Creighton Blvd Moose Z1100-E Civic AnnualAV Sorenson 4808 Cass St Firelite MS-4424B Yes Civic AnnualBenson Community Center 6008 Maple St Silent Knight 5207 Yes Civic AnnualBenson Park Pavillion 70th & Military Gamewell 2400 Yes Civic AnnualCamelot Community Center 9270 Cady St Notifier SFP Yes Civic AnnualColumbus Park Community Center 1515 S 24th St Simplex 4002 Yes Civic AnnualDistrict 2 9610 F St. Sprinkler only Yes

Edmonson Community Ctr / Basement of Fontenelle

Pavillion 4400 Fontenelle Blvd GE Fire Shield Plus Civic Annual

Elkhorn Common Grounds 1701 Veterans Dr Firelite MS-9200UD Yes Civic AnnualFlorence Community Center 2920 Bondesson Emhart E-1000 Yes Civic AnnualFontenelle Golf Club House 4559 Ames Ave Honeywell Firelite MS-2 Civic AnnualKountze Community Center 1920 Pinkney Emhart E-1000 Yes Civic AnnualMockingbird Community Center 10242 Mockingbird Dr Simplex 4001 Yes Civic AnnualMontclair Community Center 2304 S 135th Ave Notifier 500 Yes Civic AnnualMotto McClean 5015 S 45th St Notifier SFP-Loud Yes Civic Annual

Near North Senior Center 2415 Grant St. Notifier SFPOutside agent Annual

Sherman Community Center 5701 N 16th St Moose Z1100-E Yes Civic Annual

PARKS