dot safety final

Safety Training*Print or save this presentation if you want, by clicking

here to load a .pdf of this handout.

The DOT Ground, IATA Air, and IMDG Ocean Regulations all require safety

training.We will use the US DOT requirements as the starting point, and then show where

international alternatives differ.

12/1/20

DOT Safety Training using 2020 ERG*Print or save this presentation if you didn’t load it from

the previous page. Click here to load a .pdf of this handout.

Using the North American Emergency Response GuideUnderstanding DOT Emergency Response Information

Requirements

Why are you taking this "DOT" Safety program?

DOT Safety Training

• This program is designed to teach the student how to use the current D.O.T. North American Emergency Response Guidebook (published every 4 years).

• This program will also cover D.O.T. Emergency Response communications requirements such as a 24‐hour phone number and written emergency information that must accompany or be available with each shipment (for example, an MSDS or similar document).

DOT Safety Awareness 3

You need a copy of the ERG

• Ideally, you should have a copy of the actual ERG in front of you. The 2020 edition is current until mid 2024. It's published every 4 years. If you don't have a copy you will be able to load a pdf copy on the following pages.


Remember, once loaded, you can save the pdf by using the Control + S feature, or choosing the disk icon on your screen if that’s available.

Overview of this DOT Safety Training Program

• Emergency response information. This is not intended to be a comprehensive emergency response training session. This section is to emphasize the usefulness of the emergency response guidebook for first responder information on dealing with a dangerous goods incident.

• The learning objectives for this section include: – how to look up the hazardous material in the North American emergency response

guide.– the general philosophy of handling a hazardous materials emergency, and, – understanding emergency response communication requirements.

• This does NOT replace your U.S. OSHA training requirements from the Department of Labor... this course is focused specifically on how to use the ERG and understanding phone number and written emergency info requirements.

DOT Safety Awareness 5image

Load a Copy of the 2020 DOT North American Emergency Response Guidebook

• If you didn’t do this already (two pages ago), click on the image of the guidebook at right and it will load a .pdf file that you can save to your computer (on your desktop or elsewhere on your hard drive). You’ll need it for your exam.


Remember, once loaded, you can save the pdf by using the Control + S feature, or choosing the disk icon on your screen if that’s available.

First Response in a HazMat (DG) Emergency – Your First Actions

• Emergency response information, general: know your capabilities.

• If an accident occurs and you do not have comprehensive emergency response training, then your best course of action is to clear the area immediately to prevent yourself and others from being exposed or injured and call for help.

• Notify the appropriate emergency response personnel.• You should follow your companies established emergency

procedures if you have them, but when in doubt, or absent any specific instructions, 911.

• Inform them that you have a hazardous materials emergency; (persons outside the U.S. may be more familiar with the term Dangerous Goods). Either way, be prepared to tell them as much information as you can safely provide. If possible get a copy of the shipping papers if it is safe to do so. They will want to know what substances are being shipped and providing them with the U.N. numbers and proper shipping names as well as the quantities involved will be very helpful.

DOT Safety Awareness 7cleartheareablack.png

Open to ERG Inside Cover

8

How to read shipping papers.

This is a quick reference guide on how to find hazardous materials information on shipping papers or on placards.

In general the easiest step to take is to look for a 4‐digit UN/NA or ID number on the shipping papers. This is required to be listed first on all DG shipping papers.

ERG Page 1 Instructions

• Step 1: Identify the Material

• Step 2: Find the 3‐digit Guide Number in the yellow page numeric list or blue page alphabetical list.

• Turn to the numbered guide in the orange pages and read carefully.


Step 2: Look up the 3 digit ERG Code either in the Yellow or Blue Pages

The next step is to look up the three digit guide number either in the Yellow Pages or in the blue pages which are listed numerically and alphabetically respectively.

Click on the yellow or the blue image to view the guide number for Acetylene UN 1001, or look it up in your actual book if you have it printed out.

10image

Step 3: Turn to the Guide Page

• The next step is to go to the numbered guide. Which in this case is Guide 116 for Acetylene.

• Let’s look at that on the next page.


Guide 116 as an Example


Table of Placards Guide Pg 8‐9

13FIND THE PLACARD THAT MOST CLOSELY MATCHES YOUR SUBSTANCE AND TURN TO THAT 3 DIGIT GUIDE UNTIL MORE SPECIFIC INFORMATION BECOMES AVAILABLE

Guide 111 Unknown Substances


Step 2 Identify 3 Digit Guide no.


Highlighted Entries (look at the green box in the middle of the page at right) that says “is the material highlighted”.

If an entry in either the blue pages or the yellow pages is highlighted, you will need to turn to the green-bordered pages in the back of the book.

The green pages are used when some sort of evacuation criteria exists.

Take a moment to review some of the highlighted entries. For example, in the example to the right, UN 1005 (in the yellow pages) is a highlighted entry.

On the next page in this training program are instructions on how to utilize the Table of Initial Isolation Distances (the green bordered pages)

Green Pages: How to Use Table 1 Initial Isolation Distances


A Sample Green Page

Again, we’re just going to skim over this page as you’ll need additional first responder training if you want to take on these responsibilities.

The idea behind the chart is that for a given U.N. number there is an initial isolation distance; that was the circle around the incident that we saw on the previous diagram, and then a protective action distance downwind, (and half that distance to either side). There are different criteria for these actions during the daytime versus at night where the protection distances are greater.


Review Exercise

• On the next screen you’ll complete a quick review exercise, you should make sure you have a copy of the ERG handy as you’ll need it for this exercise and for the exam.

• Again, if you don’t have a copy already saved to your desktop click on the link at the bottom of the page to load a pdf. Once saved you can access it any time (and use the CONTROL+F function in your browser to quickly search for names or numbers).

Click here to load the ERG if you haven't already.


Reference Copy of 49 CFR Part 172, Subpart G Emergency Response Information


Do you want to load a pdf copy from 49 CFR of Subpart G of Part 172? This 4‐page pdf covers the DOT’s emergency response information

requirements. If you are not familiar with their rules it might be a good idea to print

it out. Or at least load the pdf and save it to your desktop or elsewhere on your hard drive.

Click here to load Subpart G.

DOT Emergency Response Information and Communication

1) Telephone Number• The Shipper's Declaration must include a

24‐hour emergency response telephone number (with area code and international access codes) for use in the event of an incident involving dangerous goods. This number must be monitored at all times by a person who:

– is knowledgeable of the hazards and characteristics of the substance being transported.

– has comprehensive emergency response and accident mitigation information.

– or has immediate access to a person who possesses such knowledge and information.

• This number must be listed on the Shipper's Declaration immediately following the description of the dangerous goods and identified as the "Emergency Contact."


There are exceptions to the emergency phone number requirement that will be shown at the end of this section.

You can use the number of an outside agency (i.e. Chemtrec) if you have a contract with them. If you use their number without a contract you could be fined several thousand dollars per incident.

Starting October 1, 2010 if you use Chemtrec or another third party "ERI" (Emergency Response Information) Provider you just show the contract number or the name of the company with the contract with the ERI to provide that service.

This is to prevent people from just putting down Chemtrec (or another ERI's) phone number without permission.

DOT Phone Number Not NeededNote, that a D.O.T. 24 Hour Phone number is not required for certain shipments:• Under 49 CFR 172.604(c) and IATA/ICAO variation USG‐12, the emergency

phone number requirement does not apply to shipments made under the “limited quantity” provisions of the regulations, nor does it apply to the items listed below.

• Keep in mind that while D.O.T. may not need a phone number for these items, it's possible other countries or even the airlines themselves may require it for ALL dangerous goods.

– Consumer Commodities– Battery powered equipment– Battery Powered Vehicle– Castor beans, flakes, meal or pomace– Dry Ice, Carbon dioxide solid– Engines, internal combustion (flammable gas powered or flammable liquid powered)– Refrigerating machines, and – Vehicle (flammable gas powered or flammable liquid powered).


Written Emergency Response Information

Please remember that there is also a requirement for Written Emergency Response Information.• In addition to a phone number, written emergency response information

must be immediately available at all times the dangerous goods is present. This information must include as a minimum:

– the description of the dangerous goods.– immediate hazards to health.– risks of fire or explosion.– immediate precautions to be taken in the event of an accident or incident.– immediate methods for handling fires.– initial methods for handling spills or leaks in the absence of a fire.– preliminary first aid measures.

• This information must be in English, available away from the package. Let me repeat that: the information must not be attached to the package, during an emergency with a leaking package the last thing you want to do is force someone to approach the package to pull off an MSDS or other written emergency response information.


Methods of Providing Written Emergency Response Info

Methods of Providing Written Emergency Response Information.• There are several methods of providing the written emergency response

information. These methods are listed in USG‐12 in the IATA regulations and in Subpart G of 49 CFR part 172. This information can be relayed in the following manner, but not limited to:

– including the information on the Shipper's Declaration for Dangerous Goods.– locating the information in a separate document such as a material safety data sheet. – using the information on the shippers dangerous goods declaration in conjunction with a separate

document such as the North American Emergency Response Guide.– Note: Few people make use of the first option (which is writing the information on the shipper’s

declaration) because there simply is not enough space on a typical DGD.

• Most people use an MSDS but even this has it’s limitations. • As the shipper, you have to make certain that the MSDS is current, and contains

the required information. This is not always the case especially if you are relying on someone else, such as your vendor, to provide the MSDS to you. It may come as a surprise, but if they make a mistake on the MSDS that affects this D.O.T. requirement for written response info, it is you or your company that could be liable.


Summary of Rule for Written ERI


International Alternatives


International Alternatives to the DOT NAERG: IATA

IATA requires safety training but does not specify any emergency response guide or procedures other than the use of the ICAO “Red Book” for in flight emergencies.– Column N (which is explained in IATA 4.1.6.14

• 4.1.6.14 Column N ERG Code—Emergency Response Drill Code as found in the International Civil Aviation Organization (ICAO) document “The Emergency Response Guidance for Aircraft Incidents Involving Dangerous Goods” (ICAO Doc. 9481-AN/928). The code consists of a combination of letters and numbers, which represents suggested responses to incidents involving the specific dangerous good entry to which the drill code is assigned.

• The ERG Code is provided for the benefit of operators so that the ERG Code may be added to the Special Load—Notification to Captain (NOTOC).


ICAO “Red Book” ERG• This manual provides the air crew with immediate emergency response

information that is applicable to inflight DG incidents as there are not the types of resources available as would be on the ground.


Aircraft Emergency Response Drills from the ICAO Red Book

• Table 4‐1, Aircraft Emergency Response Drills:


IMDG Ocean and European Land Emergency Guides

The IMDG Ocean rules and others use a system of placards on a container or vehicle. You can find information on this in the DOT NAERG and elsewhere. Click image for details.


European RoadADR Driver Safety Info

The IMDG Ocean rules and others use a system of placards on a container or vehicle. You can find information on this in the DOT NAERG and elsewhere. Click image for details.The ADR (the Road regulations that are part of the UN) require instructions for drivers of hazardous materials (dangerous goods) vehicles. If this is important to you in your job, you can link to the UN website by clicking here.You may also see a pdf example of a Driver Instruction by clicking on the image below.


Congratulations – The End!Remember, this training may not cover ALL of your company’s safety training requirements. While there is substantial training on selecting an emergency response guide, you will probably need more training to meet workplace safety rules. Some elements that may require additional training are listed here. It does not cover these key OSHA (and other) workplace safety training requirements.

– How to read and understand Material Safety Data Sheets– Workplace Safety– Safety Requirements of your company– Safety Resources of your company (i.e. eye-wash stations, first aid procedures, etc). – European and other national training rules on these safety topics.

• You may now exit this module and take the final exam when you're ready.

• You should already have a current ERG (or the .pdf file) to complete the exam. You can click here to load the file before starting the exam (just save it on your hard drive). Remember, the 2020 guide is okay till 2024.


dot safety final

Documents