doit epmo project reports doit sircits q2... · 2017-03-07 · award announcement resulting from...

Phase: Implementation Project Status: • Construction of twenty-four towers are complete. Service transition is underway from legacy towers

to new towers. Eureka and Coyote construction is completed. Antenna, waveguides, and routers/radios have been installed in over 65 sites and over 3400 miles have been activated.

• The contract for LTE design including LTE implementation solution, equipment, labor, and engineering services is in development.

• 700MHz LTE construction to begin early Spring, 2015. Budget Status: • Project has expended over $47M (including $11.6M in kind match). Estimate to complete include

the funds for the LTE pilot project. The PCC has approved certified all funds. Schedule Status: • DMW - Construction at 24 of 24 sites have been completed. Construction activities on schedule. • LTE - A second route modification has been approved by NTIA. Architectural design was provided by

the CTS contractor. The LTE design SOW was released to all contract awardee vendors. Awards for LTE Statewide Price Agreements have been made. New LTE architectural design and LTE partner development contracts complete. DOI and CBP MOUs are signed. FLETC MOU and follow-on agreement with Federal, State and Local entities detailed discussions are on-going.

Projected Finish Date : 9/30/2015

Project Description:

The Statewide Integrated Radio Communication Internet Transport System (SIRCITS) has two major components: 1) Analog to Digital Microwave conversion of State sites to provide Middle Mile Broadband service, and 2) Design and build a Public Safety 700Mhz LTE Last Mile service in the Middle Rio Grande Corridor.

Overall Analysis/Trend:

Project tracked within scope, budget and schedule. Construction at 24 of 24 sites have been completed. Construction activities on schedule. Award announcement resulting from LTE RFP. MOU with DOI and CBP has been signed. 700MHz LTE construction to begin early spring 2015.

DoIT EPMO Project Reports

DoIT SIRCITS

Risks / Issues

DMW - Service Digital Microwave transition is nearly complete as is the transition of existing Land Mobile Radio (LMR) to the new DMW backbone. Incoming winter weather may delay completion until spring.

LTE/700 Mhz - Timely review of responses to the LTE SOW and presentation scheduling from vendors critical to LTE timeline. Memorandum of Understanding (MOU) with (Department of Interior (DOI) and Custom Border Protection (CBP) has been signed. Negotiations continue with Federal Law Enforcement Training Center (FLETC). Need to obtain agreements with State and Local entities.

Weather and Fires continue to be tracked as an issue in addition to site leases and FCC permits. The project team remains in touch with US Forest Service (USFS) on closures.

1

Project Milestone $ Complete Project $ Spent to date Total costs

Administrative and legal expenses 80% 2,165,852 2,708,999

Land, structures, right-of-ways, appraisals, etc.

100% 2,376,245 2,384,958

Relocation expenses and payments

0% 0 0

Architectural and engineering fees 75% 6,756,775 9,050,224

Other architectural and engineering fees

0% 0 0

Project inspection fees 0% 0 0

Site work 79% 1,703,891 2,157,993

Demolition and removal 0% 198,000 1,500,000

Construction 97% 6,329,656 6,501,107

Equipment 89% 17,593,039 19,736,715

Miscellaneous 100% 11,660,004 11,660,004

$48,783,462 55,700,000

$40,000

$50,000

$60,000

Spent Budget

Amount $48,783 $55,700

SIRCITS Project Financials (in thousands)

Phase: Implementation Project Status: Project on time and on budget. Deliverables #4 & 5 completed. Two weeks early on these deliverables. DS Training Team assembled on schedule 12/01/2014. System testing started on schedule 11/20/2014 Metrics are in place for the Testing subproject, these will be run weekly. Requirements signoff has begun. Deliverable #6 due February 2, 2015. This deliverable will require a signoff that all promised Release 1 FAST functionality is delivered to the Test environment. End-to-end testing is the next major task for the team. Budget Status: TRD is requesting $5,171.5 in General Fund and $3,690.0 in Other State Funds for FY16 project expenses. Budget included only represents implementation and through the end of FY17. Schedule Status: Project’s baseline scheduled for rollout of Implementation is Phase 1 (Drivers) in July 2015 and Phase 2 (Vehicles) in September 2016. Project is on schedule. Projected Finish Date: 9/5/2016


MVD System Modernization is a complete replacement of the current MVD Application Systems. The project will move the current system off of a multi-platform, hybrid system into a single-platform, customer-centric model that will utilize current technology.


The project is tracking within scope, schedule and budget. Activities related to development, conversion, testing and training progress according to plan. The agency continues to work closely with DoIT EPMO to ensure best practices are being followed.


TRD MVD System Modernization Tapestry

Risks / Issues Initial project risks identified: Risk 1 – Funds Availability (TRD plans to request additional funds for FY16 project

expenses) Risk 2 – On-time, On-Budget System Delivery (mitigation strategies on-going) Risk 3 - Transition in key leadership (see comments) DoIT EPMO has regular interaction with the IV&V consultants to ensure best proactive

strategies for the project. The project is actively managing issues. Every week, decisions escalated by the five project teams are taken to the Weekly Executive Meeting and approved, modified, or amended.

2

$0

$50,000

Spent Budget

Amount $9,315 $45,618

TRD System Modernization Tapestry (in thousands)

Major Milestones 100% Completed

Planning Phase

Deliverable #1

FastDS-VS SWR

Deliverable #3

PMP Preliminary

Deliverable #4

DS Definition

Equipment/Furniture/

Team Computers

Phase: Implementation

Project Status:

The New Mexico Health Information Exchange (NMHIX) Board of Directors voted to remain on the Federally Facilitated Marketplace (FFM) for another year. All contract work has been completed and approved for this project.

Budget Status:

Project is within budget.

Schedule Status:

UAT Deliverable accepted. Final acceptance deliverable accepted. All work completed that can be based on NMHIX Board decision.

Project Finish Date : TBD

Project Description: To enhance the ASPEN integrated Public Assistance eligibility determination system to accommodate the transition from the Federally Facilitated Marketplace (FFM) to a SBM that will be implemented by the New Mexico Health Insurance Alliance. Overall Analysis/Trend: The HIX voted to delay Go-live for one year. Project proposes a PCC closeout. EPMO will work with the agency to analyze and determine best path forward.


HSD State Based Marketplace (SBM)

Risks/Issues

Decision to remain on the FFM until open enrollment 2015 will require a significant change in the current ASPEN-SBM project approach, plans, and schedule. The project will need to address planning process that include, resuming regularly scheduled ASPEN production releases, freezing any further SBM-related code changes and configuring/locking down ASPEN SBM-related software changes for re-introduction at a later date, scheduling the final UAT/Go Live testing process in 2015, resource planning to maximize staff continuity on the project at HSD and in the Deloitte management and development arena, renegotiating project team contracts may be necessary, e.g., Deloitte, Dewpoint, and Cognosante, extension and approval of project funding

3

$0

$5,000

$10,000

$15,000

$20,000

Spent Budget

Amount $8,773 $15,102

State Based Marketplace (SBM) (in thousands)


Project Status:

• All enhancement work is complete and closeout activities have started.

Budget Status:

• All project invoices received have been paid. In December 2014 the Agency was still confirming that there are no other Contractor invoices pending.

Schedule Status:

• All enhancement work was completed.

• The IV&V Contractor will have 30 days after project close to submit its final report.

Projected Finish Date: 02/25/2015

Project Description: The purpose of this project is to design, develop and implement 14 subsystem enhancements of New Mexico's existing Medicaid Management Information System (MMIS). The MMIS (also known as "Omnicaid") is owned by New Mexico’s Human Services Department (HSD) and hosted by the current State Fiscal Agent, Xerox State Healthcare. The project is coordinated by the HSD Medical Assistance Division. Federal matching funds vary from 90% to 50% of costs, depending on the type of MMIS work. Overall Analysis/Trend: This project activities completed within scope, schedule, and budget. Project closeout activities are underway.


HSD MMIS Enhancements Project

Risks/Issues

• There were no major issues as of FY15 Q2.

4

$10,000

$12,500

$15,000

Spent Budget

Amount $13,477 $13,477

HSD MMIS Enhancements (in thousands)

Phase: Implementation Project Status: Goals, objectives, and scope are clearly defined and under the control of the Project Management team. The project is progressing according to schedule, within budget and with key milestones delivered on time. Budget Status: EPICS Master Project Phase 1 Provider Mgmt.: 100% expended with "Go Live" achieved Nov 2013. Phase 2 Client Mgmt.: 100% expended with "Go Live" achieved Aug 2014. Phase 3 Service Mgmt.: Implementation Phase - 100% funded, 69% Expended . Phase 3 Race to the Top: Implementation Phase - 100% funded, 41% Expended. Schedule Status: Phase 1: Provider Mgmt - Complete Phase 2: Client Mgmt - Complete Phase 3: Service Mgmt - Target Version expected 3/31/15. Work in progress: (1) Juvenile Justice Facilities: Roster Management, Log Management, Navigation Enhancements and continuation of Facility and Incident Management (2) Community Contract Services: Surveys, Service Management and continuation of Contracts, Intake & Discharge, Service Rates and continuation of Child Management and Provider Management (3) Background Check for Human Resources and Protective Services. Phase 3: Race to the Top - Target Version expected 3/31/15. Work in progress: (1) Provider Certifications, (2) Contracts, and continuation of (3) Eligibility and (4) Applications. Projected Finish Date: 06/30/18


EPICS is a multi-phase/multi-year project to consolidate CYFD's legacy system (FACTS) and 25+ standalone systems into one, enterprise-wide web application. Capitalizing on an enterprise web-based system, CYFD IT will be better able to support CYFD's program efforts to build a rapid response to federal, state and local requirements. CYFD staff and external agencies will benefit from having a comprehensive view of clients and providers, increasing productivity, direct client care and client safety.


Project continues to track within scope, budget and schedule. CYFD's CIO and Applications Development Director retired. CYFD is working through the transition of leadership. DoIT Enterprise Project Management Office meets regularly with the agency's project governance team.


CYFD EPICS

Risks / Issues

• Organizational Risk: Completion of deliverables within time period • Risk Response: Regularly scheduled meetings monitor progress. • Status: No Issues as of 1/10/15.

• External Risk: Funding for the project received timely • Risk Response: Project Funding is encumbered per state fiscal year for contracts. • Status: No Issues as of 1/10/15.

5

$0

$5,000

$10,000

$15,000

Spent Budget

Amount $6,671 $10,507

CYFD EPICS (in thousands)

Phase: Implementation Project Status: Segment 1 UAT (PCC-35) completed; ONGARD interface testing continues. End-user and IT Training (PCC- 39 ) for Segment 1 completed. For Seg 2: data model, functional requirements document and conversions/pull interfaces completed. . For Seg 3: functional requirements document review in progress. Backfile conversion kick-off conducted. Budget Status: No budget issues at this time. Schedule Status: Upcoming deliverables and major tasks for Seg 1 are: PCC-19 Customization; PCC- 25 Production Pull, PCC-43 Go-Live. For Seg 2: PCC-20 Customization For Seg 3: PCC-13 FRD; Seg 3 Data Model. Conversion planning. Project Finish Date: 1/31/2016


LIMS will replace the existing surface and minerals land management, leasing, and associated financial functionality of ONGARD. LIMS will integrate with ONGARD, the Agency's FileNet ECM, and ESRI GIS. LIMS will also automate the 100-year old paper Tract Books with a Digital Tract Book component, and include a back file conversion.


The project took necessary steps to document key decisions and ensure smooth transition due to the administrative changes resulting from the election of a new Land Commissioner. The project continues within scope, schedule and budget. Risk and issue logs are populated and reviewed weekly by the project team. Integration planning began. EPMO continues to meet with the agency regularly and to closely monitor progress.


SLO Land Information Management System (LIMS)

Risks / Issues

Risks are mitigated and Agency continues to work with vendor on improving quality of deliverables. Vendor will provide software trainer resource for future segments.

6

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

Spent Budget

Amount $2,317 $6,800

Land Information Management System (LIMS) (in thousands)

Project Status: • HSD approved the first set of PMO deliverables and is performing final review of project

management plans. Business and systems planning activities are in progress. • The MITA State Self Assessment continues to progress with the expected completion in April

2015. Budget Status: • This project is supported by Federal matching of 90% Federal Funding Participation to 10%

State General Fund. • Project funding for the SFY15 Planning Phase of this project has been certified by the PCC:

$1,800,000 funding approved by the CMS, and $200,000 funding approved by the PCC. The remainder of the project scope will be defined and funding requested prior to the Implementation PCC Review.

• A detailed funding plan will define the entire scope of this project, to be completed tentatively in early 2015.

• MMISR PMO portion of project is 2,231,526 for first year. A PCC update for the $231,256 will be addressed at PCC in early 2015.

Schedule Status: • The project is tracking as forecasted with regular weekly status meetings. Reporting of weekly

and monthly activities (completed and projected) is also being completed. A baseline schedule will be completed in January 2015.

• MITA documentation has been collected and development of the current state and future MITA Business Architecture, Information Architecture, and Technical Architecture is under way. MITA State Self Assessment scheduled completion April 2015.


Project Description: The purpose of this project is to design, develop and implement a New Mexico Medicaid Management Information System (MMISR), replacing the existing MMIS (a.k.a. "Omnicaid"), and supporting applications. The project will start with an RFP to select a PMO to oversee and plan the replacements of the MMIS and CSES projects. The PMO will work alongside the HSD to plan and generate project requirements. A Systems Integrator via RFP will come onboard to implement the new system. All project work will follow a Medicaid Information Technology Architecture (MITA) concept, with IV&V review. Overall Analysis/Trend: A preliminary schedule is to be completed in January 2015. MITA documentation has been collected and development of the current state and future MITA Business Architecture, Information Architecture, and Technical Architecture is under way. MITA State Self Assessment scheduled completion by April 2015.


HSD Medicaid Management Information System Replacement (MMISR)

Risk/Issues

This project will take approximately five to six years to complete, which will

require extensive resources and funding, competing with other projects and daily operations. The project mitigation approach is to thoroughly and continuously define project resources early (at least 6 months in advance) and lock them in place during their need on the project.

Phase: Planning

7

$0

$500

$1,000

$1,500

$2,000

Spent Budget

Amount $0 $2,000

MMISR Project Financials (in thousands)

Project Status: • PCC Initiation for this project was approved in December 2014. The

Planning APD was submitted 7/14/2014 and final approval was received 8/18/2014. A PMO contract was executed on 10/3/2014.

• PMO Plans are under final review and project work is under way. The National Human Services Interoperability Architecture (NHSIA) assessment is on track with a forecasted completion of April 2015. Needs assessment and business requirements gathering activities are also progressing as planned.

Budget Status:

• State received SFY15 legislative and executive approval at a federal match participation rate of 66% to 34% State General Funds.

• PCC Certified $527.3 (GF) + $1023.7 (FF) = $1,551.0 Total to date. • State incentive and operating funds will cover additional SFY15 and

SFY16 costs over appropriated and matched funds ($1,551,000). SFY16 request for $3,400,000 OSF in process.

Schedule Status: • The project is tracking as forecasted with regular weekly status

meetings occurring and reporting of weekly activities (completed and projected).

• CSESR Needs Analysis sessions and NHSIA visioning sessions completed December 2014. Needs Analysis draft expected in early January 2015. Initial NHSIA documentation has been collected and information gaps identified. Supporting Project Management Plan ( Interface Management and Data Cleanup and Conversion) drafts expected submission early March 2015. Vendor system demonstrations have been scheduled for January 2015.Completed monthly status call with OCSE (Federal Partner) with supportive results.


Project Description: The purpose of this project is to enhance or replace New Mexico's existing Child Support Enforcement System (CSES). The CSES application supports the HSD Child Support Enforcement Division (CSED) and is hosted by the NM Department of Information Technology Overall Analysis/Trend: HSD Plans are under review and project work is under way. The NHSIA assessment is on track with a forecasted completion of April 2015. Needs assessment and business requirements gathering activities are also progressing as planned.


HSD Child Support Enforcement System Replacement (CSESR)

Risk/Issues

Planning Phase Funding: Will require additional funding to complete planning phase. Resolution: State and incentive funds will cover planning costs (over state appropriated and federal matched funds) for SFY15 and SFY16. C2 request has been submitted.

Phase: Planning

8

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

Spent Budget

Amount $0 $1,551

CSESR Project Financials

Phase: Planning

Project Status: • Business Process Analysis has started and thus far all three agencies are

fully engaged. The BPA is starting in TRD to mitigate risk due to imminent retirements in that agency. MOU to support Agency backfills in TRD and SLO was approved, will be posted in January.

Budget Status: • $6 million appropriated in Laws of 2012, Chapter 19, Section 7, Item 5 for

ONGARD Modernization (including the ONGARD Mainframe Stabilization Project). C-2 request submitted for $33 million for the project ($11 million for FY16).

Schedule Status: • Continued ONGARD Modernization Project Assessments delivered by the

IV&V vendor all show a green status. Replacement of Mainframe printing services backend is complete, and currently working with end-users to transition forms to the new workflow. Support of the SLO LIMS project continues. The BPA project was started on December 1, 2014 on schedule. The ONGARD Modernization project update includes the complete replacement of the current ONGARD legacy system.

Projected Finish Date : 01/15/2019

Project Description: The project to modernize the Oil and Natural Gas Administration and Revenue Database (ONGARD) mainframe system the major goals: 1) Conduct a thorough analysis to develop a comprehensive business process, and 2) Overhaul the notice printing and archiving process. 3. Data Warehouse planning. Overall Analysis/Trend: Project activities within scope, schedule, and budget. Transition activities are underway at the SLO. DoIT management continues to work closely with project stakeholder agencies.


TRD ONGARD Modernization

Risks / Issues

The current risk for the ONGARD Modernization project revolves around the availability of Tri-Agency Subject Matter Experts to participate in the Business Process Analysis project. Risk mitigation has been addressed via the allocation of project funds to facilitate contract backfill during the BPA project. The project team continues to maintain contact with retired ex-employees as possible contractors who have required skills to assist in audit support with minimal training. Future funding for the project. Mitigation- Agency is requesting additional funding in FY16.

9

$0

$1,000

$2,000

$3,000

$4,000

$5,000

Spent Budget

Amount $596 $4,205

TRD ONGARD Financials (in thousands)


Project Status: • Initial phase of LMR antenna systems installation has been initiated.

Initial phase of network equipment replacement has bee initiated. Core console equipment procurement has been initiated.

Budget Status: • Project is within Budget. • $5,000,000 appropriated by Laws of 2014, Ch.66, Sec22 (2). Schedule Status: • Installation of LMR antenna systems infrastructure has commenced.

Installation of fiber at Roswell DOT has commenced. Network equipment on core console equipment has been ordered.

Project Finish Date : 06/30/2015

Project Description: The objective of the Statewide Infrastructure Replacement & Enhancement (SWIRE) project is to plan, design, acquire, purchase and implement infrastructure for public safety communications statewide for improved communication equipment affecting all emergency responders. Overall Analysis/Trend: Project activities are within scope, schedule, and budget.


DoIT Statewide Infrastructure Replacement & Enhancement

Risks / Issues

Constraints include weather, resource availability both internal and external.

10

$1,000

$2,000

$3,000

$4,000

$5,000

Spent Budget

Amount $3,270 $5,000

DOIT SWIRE (in thousands)

Project Milestone

Title

%

Complete

Project $

spent to date Total Costs

Professional

Services 1% $ 2,400 $300,000

Phase 1 LMR

Antenna

Procurement

100% $240,257 $240,257

Phase 1 LMR

Antenna Installation

Services

100% $743,569 $743,569

Other Equipment &

Services 61% $2,283,818 $3,716,174

Total Milestones: $3,270,044 $5,000,000

doit epmo project reports doit sircits q2... · 2017-03-07 · award announcement resulting from...

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