DOING BUSINESS WITH THE UNITED NATIONS (UN)

Presented by:Edward Meck

Procurement OfficerUnited Nations Secretariat Procurement Division

May 2019

Overview

The United Nations is made up of a variety of organizational entities:

Funds & Programmes

Specialised Agencies,

Secretariat: UNHQs, Offices Away From Headquarters, commissions, tribunals and field peacekeeping missions.

Each organization has a distinct and separate mandate covering the political, economic, social, scientific, humanitarian, and technical fields.

EACH ORGANISATION……

has its own specific requirements for goods and services

may conduct its own procurement activities

follows, in general, common principles for procurement rules and regulations

constitutes a separate and distinct customer/partner

has its own tempo, portfolio, specific characteristics

YOU MUST LEARN ABOUT IT ……

Overview

www.iaea.org International Atomic Energy Agencywww.ilo.org International Labour Organisationwww.intracen.org International Trade Centrewww.unesco.org UN Educational, Scientific and Cultural Organization www.unfpa.org UN Populations Fundwww.unhcr.ch UN High Commissioner for Refugeeswww.unicef.org UN Children’s Fundwww.unido.org UN Industrial Development Organisationwww.unops.org UN Office for Project Serviceswww.undp.org UN Development Program

www.un.org UN Secretariatwww.unrwa.org UN Relief and Works Agencywww.wfp.org World Food Programmewww.wipo.int World Intellectual Property Organisationwww.fao.org Food and Agricultural Organizationwww.itu.int International Telecommunications Unionwww.ifad.org International Fund for Agricultural Developmentwww.uneca.org United Nations Economic Commission for Africa

Useful General Addresses

The United Nations Secretariat - Area of operation

• UN Peacekeeping Missions

• UN Economic and Social Commissions (OAH)

• International Criminal Tribunal

HQ

Statistics (UN procurement system)

Total UN Procurement of Goods and Services – UN system (US$ M), 2011-2017

14,276

15,372 16,083

17,237 17,575 17,713 18,622

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

2011 2012 2013 2014 2015 2016 2017

Services

Goods

Business Placed with Estonian suppliers 2014-2017, UN System

* from UN Annual Statistical Report, in $USD

$1,525,740

$1,120,000

$654,830

$539,820

0

500,000

1,000,000

1,500,000

2,000,000

2014 2015 2016 2017

Estonia – UN System 2017

0 031,030

574,528

0

100000

200000

300000

400000

500000

600000

700000

2015 2016 2017 2018

Procurement Volume from Estonia, UN Secretariat–2015-2018

Estonia Procurement Volume – 2018(with UN Secretariat/UNPD)

UNPD Procurement Volume 2012 to 2018

0

Volume

Year

Major commodities procured by UNPD in 2018

- Up to 40,000 USD - Requests for Quotation (RFQ)

Local, informal, simplified acquisition procedure

- Above 40,000 USD- Invitation to Bid (ITB) and Request for Proposal (RFP)Open and formal: advertised (on the web) generally larger shortlist (minimum 6 potential bidders)Public bid opening

- Review and recommendation by independent body for higher value contracts

Thresholds/Award for types of solicitation

Typical Tender Process

Debriefing / Procurement Challenges

Contract Award

Internal Approval / HCC Review

Evaluations (Technical / Commercial)

Bid Opening

Bidders Conference / Q&A

Issuance of Solicitation (RFP / ITB / RFQ)

RFI / EOI

Register on-line at: www.ungm.org

Registration is Mandatory!!!

SAMPLE OF EXPRESSION OF INTEREST (EOI) FORM (PD website)

SAMPLE OF TENDER NOTICES ON UNGM website)

Click on “Express Interest” for further details

UNPD’s Global Support Centre (formerly Regional Procurement Office (RPO), Entebbe, Uganda

Established to create peacekeeping procurement capacity in a conflict-free location close to large UN Missions in order to attract and retain qualified and experienced procurement staff and reduce the footprint and exposure to individual missions.

Conducts cross-cutting regional acquisition activities;

Consolidates requirements from several UN Missions to set up regional contracts;

Streamline acquisition process;

Provide technical assistance to UN Missions;

Provide stand-by acquisition capability for UN Missions at start-up.

www.un.org/Depts/ptd

Identify Relevant Agencies

Annual Statistical Report on United Nations Procurement

https://www.ungm.org/Public/KnowledgeCentre

UN Procurement Mobile App for iOS (new release) and Android

https://market.android.com/details?id=org.UN.PD.MobileApp

http://itunes.apple.com/us/app/un-procurement/id473333632

Any questions ?