Doing Business with the ShireInformation Session for Local Businesses

April 2019

Welcome

• Sustainable Economy Officer • WALGA – local government procurement• Shire’s Project & Procurement Officer• How to get involved• Where to get help• Upcoming opportunities

Today’s Session

Why do business with the Shire?

What makes the Shire of Augusta Margaret River attractive to supply to?

• Stable/predictable requirements

• Reliable source of business

• Trusting relationship

• Payment terms are adhered to

• Simple, straightforward systems and processes

• Valuable reference which may assist in obtaining other private sector / government works

• Broad range of facilities / opportunities

Diverse range of facilities & services…

Nature of the Spend

Procurement Spend Profile

$25m+ expenditure per annum on goods, services and capital works projects

5,000 purchase orders issued to suppliers per annum (almost half issued locally)

2,000 active suppliers

57%32%

11%

2018 Spend by Type

Goods/services/works contracts Employment costs

Other (utilities, lease payments etc)

28%

20%34%

18%

2018 Goods/Services/Works Spend

AMR Shire South West region WA Interstate

Changes to Purchasing Policy Introduction of ability to form panels of suppliers Greater focus on sustainability – environmental, local

economic and social Qualitative criteria for local economic benefit

Information for local businesses

Simplification of paperwork

Employment of Sustainable Economy Officer

What the Shire is doing…

Saul Cresswell – Sustainable Economy Officer

Background

Purpose of Shire role Advocate for local businesses Facilitate small business forums and events Increased interaction between local business groups,

community and Shire

Sustainable Economy Officer

Benefits of doing business locally

REDUCE ENVIRONMENTAL IMPACT

SUPPORT COMMUNITY GROUPS

INVEST IN COMMUNITY

ENCOURAGE LOCAL PROSPERITY

BETTER SELECTION

The Shire of Augusta Margaret River encourages thedevelopment of competitive local businesses within the Shireboundaries, and within its broader region. As much aspracticable, the Shire will: Consider buying practices, procedures and specifications

that don’t unfairly disadvantage local businesses Consider indirect benefits that have flow on benefits for local

suppliers Ensure that procurement plans address local business

capability and local content Explore the capability of local businesses to meet

requirements and ensure that Requests are designed to accommodate the capabilities of local businesses

Shire’s Commitment to Buying Local

Governed by Local Government Act 1995 & associated Regulation

How we procure goods and services

Less than $150k $150k +

Purchasing Policy LG Act and Regs

Statement of Purchasing Ethics Statement of Purchasing Ethics

Delegations of Authority Delegations of Authority

Management Procedures Management Procedures

Requests for Quotation Requests for Tender

Recommendation and award

Evaluation of Quotes/Tenders

Supplier sourcing (Quotations)Invitation to submit Offer

(Tenders)

Procurement planning

Procurement Process

• The Shire operated under a decentralised procurement model

• Procurement is undertaken with the support of the Procurement Officer

• Formal approvals are obtained from Council or under delegated authority

How we procure goods and services

Request for Quotations:

• Less than $15,000 (except if high risk) – 1 quote

• Less than $50,000 (except if high risk) – 2 quotes

• Less than $150,000 – 3 quotes (formal RFQ)

• More than $150,000 (if exempted by Regulations) – 3 quotes (formal RFQ)

Ability to create Shire Panels of Pre-Qualified Suppliers

• permitted by LG Act• will be considered where there is an

ongoing need for a particulargood/service

• must be publicly advertised• work allocated on ‘ranking’ basis and/or• all panel members invited to quote in

each instance

• e.g. trades / maintenance, plant hire,signage

Purchasing Policy Updates

Requests for Tenders

How to get involved

How to get involved

Make your business known to us!

Requests for Quotations

Within the Shire• Contact person for Request• Project and Procurement Officer• Sustainable economy officer• ‘Doing Business with the Shire’ section of website

www.amrshire.wa.gov.au

Outside Assistance

• Local Chambers of Commerce and Industry & other local trading groups• Business Advisory South West and Peel, powered by IPS• South West Development Commission (local content officer)• Small Business Development Corporation• Private tendering services

Where to get assistance

Where to get assistance

Procurement information

• Panels of Pre-qualified Suppliers:• Provision of Storm Damage Works • Provision of Concrete, Concrete Products and Concrete Services• Provision of Small Machinery/ Equipment Hire

• Provision of Cleaning Services for the Margaret River Library

• Provision of Fire Equipment Maintenance Services• Provision of Print Management Services• Margaret River HEART – various contracts, could include

maintenance and cleaning• Security monitoring and call-outs• Turner Caravan Park civil and construction works

Upcoming Opportunities

Questions?