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OFFICE OF
SCIENCE
DOE/SC CD-1 Reviewof the
Integrated Engineering Research Center
(IERC) Project
Fermi National Accelerator LaboratoryFebruary 7-9, 2017
Ethan Merrill
Committee Chair
Office of Science, U.S. Department of Energy
http://www.science.doe.gov/opa/
OFFICE OF
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Deliverables – Due Dates
• Closeout report (prepared in PowerPoint)
• Presented Thursday, February 9
• Instructions—slide 12
• Template—slide 14
• Final report draft (prepared in MS Word)
• Due Monday, February 13 to Casey
• Instructions—slide 13
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DOE EXECUTIVE SESSION AGENDA
Tuesday, February 7, 2017—Comitium (WH2SE)
8:30 a.m. DOE Executive Session E. Merrill
8:35 a.m. Program Perspective G. Brown
8:45 a.m. Federal Project Director Perspective S. Neus
8:55 a.m. Questions
9:00 a.m. Adjourn
DOE Executive Session
Project and review information is available at:
https://fermipoint.fnal.gov/organization/os/FESS/ierc/SitePages/CD-1%20IPR.aspx
Username: IERC-CD1 Password: Fermilab2017
OFFICE OF
SCIENCEReview Committee
Participants
4
Ethan Merrill, DOE/SC, Chairperson
Review Committee
Subcommittee 1: Technical and ES&H
*Marty Fallier, BNL
Ben Maxwell, LBNL
Bill Rainey, TJNAF
Subcommittee 2: Cost and Schedule
*Jerry Kao, DOE/ASO
Jason Budd, ANL
Subcommittee 3: Project Management
*Steve Cannella, BNL
Gary Bloom, ORNL
*Lead
Observers
Stephanie Short, DOE/SC
Gary Brown, DOE/SC
Steve Neus, DOE/FSO
Mike Fenn, DOE/PM
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CD-1
Delegation Allowed
S-4 SC-1 SC-1 SC-AD SC-AD SC-AD
Approve Acquisition StrategyReviewed by SC-28
Approved by SC-1
Reviewed by SC-28
Approved by SC-1
Reviewed by SC-28
Approved by SC-2
Reviewed by SC-28
Approved by SC-AD
Reviewed by SC-28
Approved by SC-AD
Reviewed by SC-28
Approved by SC-AD
Approve Preliminary Project Execution Plan (PEP) S-4 Reviewed by SC-28
Approved by SC-1
Reviewed by SC-28
Approved by SC-2
Reviewed by SC-28
Approved by SC-AD
Reviewed by SC-28
Approved by SC-AD
Reviewed by SC-28
Approved by SC-AD
Appointment of the Federal Project Director (FPD) S-4 SC-1 SC-1 SC-AD SC-AD SC-AD
Approve Integrated Project Team (IPT) S-4 SC-1 SC-2 SC-AD SC-AD SC-AD
Develop a Risk Management Plan Project Project Project Project Project Project
Comply with the One-for-One Building Space Replacement Project Project Project Project Project Project
Complete a Conceptual Design Project Project Project Project Project Project
Document High Perf. & Sustainable Bldg. & Sustainable
Env. Stewardship considerationsProject Project Project Project Project Project
Conduct a Conceptual Design Review Team external to project Team external to project Team external to project Team external to project Team external to project Team external to project
Complete a Conceptual Design Report Project Project Project Project Project Project
Prepare a Preliminary Hazard Analysis Report Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Develop and Implement an Integrated Safety Management
PlanSite Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Establish Preliminary Quality Assurance Program (QAP) Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Identify general Safeguards and Security requirements for
the recommended alternativeSite Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Complete National Environmental Policy Act
(NEPA)Strategy by issuing a determination (i.e., EIS, EA)Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab Site Office or Lab
Conduct Independent Project Review or External
Independent Review
ICE or ICR by PM
& SC-28
ICE or ICR by PM
& SC-28
ICE or ICR by APM
with SC-28SC-28
SC-28
Tailored
SC-28
Tailored
Update PDS, or other funding documents for MIE and OE
projects, and OMB 300s, if applicable.SC-AD SC-AD SC-AD SC-AD SC-AD SC-AD
Hazard Cat. 1,2,3 Nuclear Facility--Update Safety Design
Strategy (SDS)
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
SBAA & FPD, w/ CNS or
CDNS concurrence, as
appropriate
Hazard Category 1, 2, and 3 nuclear facilities, conduct an
Independent Project Review (IPR)PSO PSO PSO PSO PSO PSO
Hazard Cat. 1,2,3 Nuclear Facility--Prepare a Conceptual
Safety Design Report (CSDR)SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR SBAA via the CSVR
Hazard Cat. 1,2,3 Nuclear Facility--Prepare Conceptual
Safety Validation Report (CSVR)SBAA SBAA SBAA SBAA SBAA SBAA
Hazard Cat. 1,2,3 Nuclear Facility--Initiate a Code of
RecordProject Project Project Project Project Project
Submit approved CD or equivalent documents to APM SC-28 SC-28 SC-28 SC-28 SC-28 SC-28
Allow expenditure of PED, MIE OR OE funds for project
design. Project Project Project Project Project Project
Submit budget request for the remainder of TPC if CD-2 is
approved w/i 1 year of OMB submissionSC-AD SC-AD SC-AD SC-AD SC-AD SC-AD
Update PARS II with monthly statusProg. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Prog. Mgr. & FPD
No Earned Value (EV)
Continue with Monthly or Quarterly Project
Reporting/Meeting
SC-AD
Invite SC-1 and SC-28
SC-AD
Invite SC-1 and SC-28
SC-AD
Invite SC-2 and SC-28SC-AD to invite SC-28 SC-AD to invite SC-28 SC-AD to invite SC-28
Develop an Acquisition Plan if applicable
Hazard Cat. 1,2,3 Nuclear Facility--Develop a Checkout,
Testing & Commissioning Plan Project Project Project Project Project Project
PO
ST
CD
-1
CD-1--APPROVE ALTERNATIVE SELECTION AND
COST RANGE
PR
IOR
TO
CD
-1--
CO
NC
EP
TU
AL
DE
SIG
N
TOTAL PROJECT COST (TPC) $750M or more Less than $750M to $400M Less than $400M to $100M Less than $100M to $50M* Less than $50M* to $20M Less than $20M to $10M**
DECISION / REQUIREMENTS1 / APPROVAL2
Nu
cle
ar
Fa
cili
tyN
ucl
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SC Organization
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Charge Questions
1. Have performance requirements been appropriately and sufficiently defined for this stage of
the project?
2. Has a credible and sufficient alternatives analysis been performed? Are project risks identified
and has a credible Risk Management Plan been developed?
3. Are the estimated cost and schedule ranges supporting the most likely alternatives credible and
realistic for this stage of the project? Are scope, cost, and schedule contingency amounts
adequate? Are there sufficient scope trade-offs and building attributes to be provided to the
building designers to accommodate either bids greater than the estimate or less than the
estimate?
4. Is the project being appropriately managed? Is the Integrated Project Team established and
functioning?
5. Are environment, safety and health aspects being properly addressed given the project’s
current stage of development? Are Integrated Safety Management principles being followed?
6. Are project documents (e.g., Acquisition Strategy, Preliminary Project Execution Plan, and
Preliminary Hazard Analysis Report) complete and ready for approval? Is the project ready
for CD-1?
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Agenda
Tuesday, February 7, 2017—Comitium (WH2SE)
8:30 am DOE Full Committee Executive Session ................. E. Merrill/G. Brown/S. Neus
9:00 am Welcome and IERC Project Overview – One West (WH1W)
Welcome and Introductions ........................................................... N. Lockyer
Campus Strategy and IERC Project Overview ............................ R. Ortgiesen
Science ........................................................................................ E. Gottschalk
10:00 am Break—One West (WH1W)
10:15 am IERC Project
Project Management ............................................................... K. Sienkiewicz
Conceptual Design ............................................................ G. Van Zandbergen
Construction Management ............................................................. D. Pelletier
ESH&Q .............................................................................................. D. Mertz
11:45 am Lunch—2nd Floor Crossover
12:45 pm Reviewer Photo—1st Floor Atrium
2:15 pm Break—Outside Comitium (WH2SE)
1:00 pm Breakout Sessions
Technical and ES&H One East (WH1E)
Cost and Schedule Snake Pit (WH2NE)
Project Management Comitium (WH2SE)
4:30 pm DOE Full Committee Executive Session—Comitium (WH2SE)
5:30 pm Adjourn
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Agenda (cont’d)
Wednesday, February 8, 2017
8:30 am Facility tour: Current Spaces of IERC Program (WH14 and SiDet)
10:00 am Subcommittee Breakout Sessions and Report Writing—Room Assignments Above
12:00 pm Working Lunch—2nd Floor Crossover
1:00 pm Subcommittee Breakout Sessions and Report Writing
2:30 pm Dry Run #1
4:30 pm Coordination with Laboratory/Project Team
5:45 pm Adjourn
Thursday, February 9, 2017
8:30 am DOE Full Committee Executive Session/Dry Run—Comitium (WH2SE)
11:00 am Closeout Presentation to Fermilab and IERC Management—One West (WH1W)
12:00 pm Adjourn
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Report Outline/Writing
Assignments
Executive Summary/2-Page Summary Report .................................................................... Merrill*
1. Introduction .................................................................................................................... Brown*
2. Technical (Charge Questions 1, 2, 6).................................................................... Fallier*/SC1
2.1 Findings
2.2 Comments
2.3 Recommendations
3. Cost and Schedule (Charge Questions 2, 3, 6).......................................................... Kao*/SC2
4. Environment, Safety, and Health (Charge Question 5, 6) ................................... Rainey*/SC1
5. Project Management (Charge Questions 2, 4, 6) .............................................. Cannella*/SC3
*Lead
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Closeout Presentation
and Final Report
Procedures
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Format:
Closeout Presentation
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Format:
Final Report
Please Note: Recommendations are approved by the full committee and presented at the review closeout briefing.
Recommendations SHOULD NOT be changed or altered from the closeout report to the Final Report.
(Use MS Word / 12pt Font)
2.1 Use Section Number/Title corresponding to writing assignment list.
2.1.1 Findings – What the project told us
Include a brief narrative description of technical, cost, schedule, management information
provided by the project. Each subcommittee will emphasize their area of responsibility.
2.1.2 Comments – What we think about what the project told us
Descriptive material assessing the findings and making observations and conclusions
based on the findings. The committee’s answer to the charge questions should be
contained within the text of the Comments Section. Do not number your comments.
2.1.3 Recommendations – What we think the project needs to do
1. Beginning with an action verb, provide a brief, concise, and clear statement with a due date.
2.
Cost and schedule subcommittee should provide attachments for approved project cost breakdown and schedule. Management
subcommittee should provide attachment for approved project organization and names of personnel.
OFFICE OF
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Closeout Report on the
DOE/SC CD-1 Review of the
Integrated Engineering Research Center
(IERC) Project
Fermi National Accelerator LaboratoryFebruary 7-9, 2017
Ethan Merrill
Committee Chair
Office of Science, U.S. Department of Energy
http://www.science.doe.gov/opa/
OFFICE OF
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2. Technical
M. Fallier, BNL / Subcommittee 1
• Findings
• Comments
• Recommendations
1. Have performance requirements been appropriately and sufficiently
defined for this stage of the project?
2. Has a credible and sufficient alternatives analysis been performed? Are
project risks identified and has a credible Risk Management Plan been
developed?
6. Are project documents (e.g., Acquisition Strategy, Preliminary Project
Execution Plan, and Preliminary Hazard Analysis Report) complete and
ready for approval? Is the project ready for CD-1?
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3. Cost and Schedule
J. Kao, DOE/ASO / Subcommittee 2
• Findings
• Comments
• Recommendations
2. Has a credible and sufficient alternatives analysis been performed? Are
project risks identified and has a credible Risk Management Plan been
developed?
3. Are the estimated cost and schedule ranges supporting the most likely
alternatives credible and realistic for this stage of the project? Are scope,
cost, and schedule contingency amounts adequate? Are there sufficient
scope trade-offs and building attributes to be provided to the building
designers to accommodate either bids greater than the estimate or less than
the estimate?
6. Are project documents (e.g., Acquisition Strategy, Preliminary Project
Execution Plan, and Preliminary Hazard Analysis Report) complete and
ready for approval? Is the project ready for CD-1?
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3. Cost and ScheduleJ. Kao, DOE/ASO / Subcommittee 2
PROJECT STATUS
Project Type MIE / Line Item / Cooperative Agreement
CD-1 Planned: Actual:
CD-2 Planned: Actual:
CD-3 Planned: Actual:
CD-4 Planned: Actual:
TPC Percent Complete Planned: _____% Actual: _____%
TPC Cost to Date
TPC Committed to Date
TPC
TEC
Contingency Cost (w/Mgmt Reserve) $ _____% to go
Contingency Schedule on CD-4b ______months _____%
CPI Cumulative
SPI Cumulative
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4. Environment, Safety, and HealthB. Rainey, TJNAF / Subcommittee 1
5. Are environment, safety and health aspects being properly addressed
given the project’s current stage of development? Are Integrated
Safety Management principles being followed?
6. Are project documents (e.g., Acquisition Strategy, Preliminary
Project Execution Plan, and Preliminary Hazard Analysis Report)
complete and ready for approval? Is the project ready for CD-1?
• Findings
• Comments
• Recommendations
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5. ManagementS. Cannella, BNL / Subcommittee 3
2. Has a credible and sufficient alternatives analysis been performed?
Are project risks identified and has a credible Risk Management Plan
been developed?
4. Is the project being appropriately managed? Is the Integrated
Project Team established and functioning?
6. Are project documents (e.g., Acquisition Strategy, Preliminary
Project Execution Plan, and Preliminary Hazard Analysis Report)
complete and ready for approval? Is the project ready for CD-1?
• Findings
• Comments
• Recommendations