DOCUMENT RESUME

ED 052 776 JC 710 200

AUTHOR Parker, PaulTITLE Community Junior Colleges: The Organizational

Profile--Kansas Community Junior Colleges.INSTITUTION Kansas State Coll. of Pittsburg. Dept. of

Administration and School Service.PUB DATE [71]NOTE 41p.

EDRS PRICE EDRS Price MF-$0.65 HC-$3.29DESCRIPTORS Administration, *Administrative Organization,

Administrator Role, *Junior Colleges, *Organization,Personnel Integration, *Power Structure, Staff Role,*Teacher Administrator Relationship, Teacher Role

IDENTIFIERS *Kansas

ABSTRACTThe passage of the Kansas State House Bill 893, in

1965, changed junior colleges from high school extensions tocommunity junior college districts, with their own board of control,faculties, facilities, and administration. This report presents datacompiled from the responses of administrators in 14 of the 19 Kansasjunior colleges regarding current administrative organizationalpatterns,. Organizational charts for each of the 14 colleges deal withadministrative-staff relationships. The college administrator: (1)delegates responsibility; (2) indicates tasks and responsibilitiesassigned to various individuals; (3) stimulates and coordinatesefforts; and (4) assembles available resources in an attempt to reachthe objectives of the college. (cril-

OC.) PAUL PARKER

c\itPROFESSOR OF EDUCATION

UNIVERSITY OF CALIF.

LOS ANGELES

U.S. DEPARTMENT OF HEALTH,EDUCATtORIA WELFARE.OFFICE OF EDUCATION

THIS DOCUMENT HAS BEEN REPRO-DUCED EXACTLY AS RECEIVED FROMTHE PERSON OR ORGANIZATION ORIG-INATING IT. POINTS OF VIEW OR OPINIONS STATED DO NOT NECESSARILYREPRESENT OFFICIAL OFFICE OF EDU-CATION POSITION OR POLICY.

DEPARTMENT OF ADMINISTRATIONAND

SCHOOL SERVICES

COMMUNITY JUNIOR COLLEGES:THE ORGANIZATIONAL PROFILE- -

KANSAS COMMUNITY JUNIOR COLLEGES

1

KANSAS STATE COLLEGEPITTSBURG, KANSAS

1

SEP 2 1971

CLEARINGHOUSE FORJUNIOR COLLEGE

INFORMATION

PREFACE

Information concerning Kansas community junior colleges

assembled in usable form is lacking. Therefore, the writer under-

took a series of state-wide studies to gather much needed infor-

mation related to many aspects of the community junior college.

Dr. Paul T. Dixon, Chairman, Department of Administration and

School Services, and Dr. Aaron W. Harper, Dean, School of Educa-

tion, concurred in the need for such studies.

The purpose of this report is twofold: First, to present and

briefly discuss data compiled from the responses of Kansas com-

munity junior college administrators concerning organizational

structure; and second, to provide interested individuals a detailed

compilation of the data collected.

The writer wishes to acknowledge indebtedness and express

sincere appreciation to the many individuals who contributed

valuable support to this undertaking. The secretarial assistance

2

given by Mrs. Nona Knox, Mrs. Joyce Miller, Mrs. Mildred Beer, and

Miss Marvene Darraugh was most helpful. Mrs. Karen Koschin typed

the final copy.

Most important, however, was the cooperation on the part of

the Kansas community junior college administrators who took time

from extremely busy schedules to provide the needed information.

To them, especially, we extend our thanks and appreciation.

The administrative structure of the college should be

designed to achieve the educational purposes of the institution.

Clyde E. BlockerRobert H. PlummerRichard C. Richardson, Jr.The Two-Year College:A Social Synthesis.

Prentice-Hall, 1965, p. 179.

Organization is concerned with the structural pattern of the

school system, the visual depiction of which is given in its

organizational chart. .

Administrative Leadership Services

TABLE OF CONTENTS

PAGE

INTRODUCTION 7

STRUCTURE OF ORGANIZATION 10

Organization 10

The Structure 11

Allen County (Iola) 12

Barton County (Great Bend) 12

Butler County (El Dorado) 12

Cowley County (Arkansas City) 16

Dodge City (Dodge City) 16

Fort Scott (Fort Scott) 16

Garden City (Garden City) 23

Highland (Highland) 23

Independence (Independence) 23

Kansas City (Kansas City) 27

Labette County (Parsons) 27

Neosho County (Chanute) 27

Pratt County (Pratt) 31

Seward County (Liberal) 31

SUMMARY AND CONVENTS 34

APPENDIX 40

Letter of Inquiry 41

Kansas Community Junior Colleges 42

5

LIST OF EXHIBITS

ORGANIZATIONAL CHARTS

EXHIBIT PAGE

I. Allen County (Iola) 13

II. Barton County (Great Bend) 14

III. Butler County (El Dorado) 15

IV. Cowley County (Arkansas City) 17

IV.A. Cowley County (Arkansas City) 18

IV.B. Cowley County (Arkansas City) 19

IV.C. Cowley County (Arkansas City) 20

V. Dodge City (Dodge City) 21

VI. Fort Scott (Fort Scott) 22

VII. Garden City (Graden City) 24

VIII. Highland (Highland) 25

IX. Independence (Independence) 26

X. Kansas City (Kansas City) 28

XI. LabetLe County (Parsons) 29

XII. Neosho County (Chanute) 30

XIII. Pratt County (Pratt) 32

XIV. Seward County (Liberal) 33

INTRODUCTION

Community junior colleges have significantly changed the

nature of higher education opportunities in Kansas. The state's

system of nineteen public two-year institutions are currently

providing a high-quality, locally-controlled diversified program

of higher education for over 15,000 students.

The community colleges of Kansas were developed to (1) pro-

vide at least two years of post-secondary educational opportunities

within commuting distance for as many students as possible; (2)

provide curriculums responsive to community needs including voca-

tional or technical courses for students who will be seeking early

employment, college-university parallel courses for those students

who will be seeking the baccalaureate or higher degrees, and adult

general education, terminal and noncredit courses; (3) provide

opportunities for those who want job retraining or to develop

specialized skills and talents; (4) raise for Kansas youth their

general expectations in terms of educational opportunities; and

(5) offer quality education, at an economical cost to the student,

which is community oriented.1

7

7

The Kansas junior college movement dates back to 1917 when

an act, permissive in nature, authorized boards of education of

first- and second-class cities or community high schools to extend

high school courses of study to include grades thirteen and four-

teen; and for some forty-eight years the junior colleges remained

an extension of the secondaryschool system. A major breakthrough

in the development of the community junior college system occurred

in 1965 when the Kansas legislature, during regular session,

passed House Bill 893, an act known in Kansas as the "community

junior college act," This act changed the junior colleges from

high school extension to community junior college districts with

their own board of control, faculties, facilities, and administra-

tion.2

During the period 1917 to 1965 there were a few changes in

the organizational patterns of the junior college; however, the

basic provision of the 1917 act relative to local and state con-

trol and supervision of the educational programs within the junior

colleges were largely maintained until the enactment of the

Licommunity junior college act of 1965.3 This organizational pattern

consisted of the local superintendent of schools being assigned

the major responsibility for the operation of the extension courses.

He usually further delegated such responsibility to someone

designated as a dean. Furthermore, as might be expected under

such an arrangement, separate facilities and staff were the rare

exception. Therefore, one of the significant aspects of House

Bill 8-93 is the fact that it made a marked departure from previous

It

concepts concerning administrative organization. Community

junior college districts became distinct, separate institutions

with their own boards of control and with a need to develop

administrative organizational patterns which could provide the

leadership necessary to assist the colleges in accomplishing

their educational objectives.

At a time when the community junior colleges are undertaking

such extensive reorganization, and with indications from research

that institutional quality is directly related to educational

leadership, it would seem important to seek information about the

progress being made in the administrative organizational patterns

of our colleges. Therefore, the writer of this report undertook

to provide a descriptive look at the current patterns of adminis-

trative organization being formed in the Kansas community junior

colleges. These data, gathered from community junior college

administrators, should provide some insight into the types of

organizations and into the adequacy of such patterns of organiza-

tion for meeting the needs of community junior college leadership.

9

9

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STRUCTURE OF ORGANIZATION

Organization: Organization is one of the responsibilities of the

college administrator, and it is an important responsibility.

The college aailinistrator must organize the system so that he can

(1) delegate responsibilities; (2) indicate the tasks and respon-

sibilities assigned to various individuals; (3) stimulate and

coordinate efforts; and (4) assemble the resources available in

the attempt to realize the objectives of the college.

In his organizational activities the college administrator

is concerned with the structural pattern of the college system.

This structural pattern is visually depicted through the various

organizational charts. These organization charts are documents

which take on signiricance only in relation to their function of

enabling people to relate to one another in the college's organ-

zational structure and to understand their responsibilities.4

10

10

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The Structure: In the following pages 14 organizational charts

from Kansas community junior college districts are reproducted.

They are the charts currently being used (1970-71). Most of

these charts have been developed since 1965; many have been

revised recently, and a number of the colleges are currently

restudying their organizational structure.

Charts were not received from the following colleges:

Cloud County (Concordia); Coffeyville (Montgomery County);

Colby (Thomas County); Hutchinson (Reno County); and Johnson

County (Shawnee Mission).

In addition to reproduction of the administrative charts, a

brief description of the college is presented. The descriptions

identify the college, give its location, list the approximate

student enrollment, and state the number of full- and part-time

faculty members currently employed.5

11

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Allen County (Iola)

Exhibit 1 (page 0) is the organization chart for the public

community junior college of Allen County located in Iola. This

college services approximately 600 students, has 22 full, and

7 part-time instructors.

Barton County (Great Bend)

Exhibit 2 (page 14) is the organization chart for Barton

County Community Junior College located in Great Bend. Barton

County services about 850 students, has 28 full, and 5 part-time

faculty members.

Butler County (El Dorado)

The organization of the Butler County Community Junior

College, located in El Dorado,is depicted in Exhibit 3 (page 15).

This college services approximately 1,850 students, has 67 full,

and 2 part-time instructors.

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Cowley County (Arkansas City)

Exhibits 4 (page 17), 4A (page 18), 4B (page 19), and 4C

(page 20) are the organization charts for Cowley County. These

charts are as follows: Exhibit 4 is the overall organization

chart; whereas Exhibits 4A, 4B, and 4C are charts delineating

areas of responsibility under the division of administrative and

student affairs (4A), division of occupational education (4B),

and division of general education (4C). Enrollment in Cowley

County ranges around 500 students. This student body is served

by 41 full and 10 part-time instructors. (Note: Cowley County

is also designated as an area vocational school, and the above

enrollment does not reflect the group of students being served

through this function.)

Dodge City

Dodge City Community junior College is located in Ford

County. Exhibit 5 (page 21) is the organization chart for this

public community college. Dodge City has about 750 students

enrolled, taught by 31 full and 9 part-time faculty members.

Fort Scott

Bourbon is the home county of Fort Scott Community Junior

College. This college has 21 full and 7 part-time instructors

serving approximately 700 students. Fort Scott's organization

is depicted in Exhibit 5 (page 22).

16

16

CITIZENSCOMMITTEES

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COWLEY COUNTY COMMUNITY JUNIOR COLLEGESt AREA VOCATIONAL-TECHNICAL SCHOOL

TABLE OF ORGANIZATION

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FORT SCOTT COMMUNITY JUNIOR COLLEGE

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Garden City

Garden City Community Junior College is located in Finney

County. Exhibit 7 (page 24) shows the organization chart.

Graden City has been enrolling approximately 750 students. This

student body is being taught by 35 full and 8 part-time instruc-

tors.

Highland

Highland County Junior College holds the distinction of

being the oldest institution for higher education in Kansas.

The college is located in Doniphan County and enrolls nearly

450 students. Highlank! has 18 full and 3 part-time faculty

members. The organization chart for Highland is shown in

Exhibit 8 (page 25).

Independence

Independence Community Junior College is one of two dis-

tricts located in Montgomery County. (The other being Coffey-

ville). Exhibit 9 (page 26) is the organization chart for

Independence. This college enrolls about 550 students and

employs 27 full and 8 part-time faculty members for instructional

purposes.

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Kansas City

The organization chart of the Kansas City Kansas Community

Junior College (Wyandotte County) is depicted in Exhibit 10

(page 28). This community college d:.strict serves about 1,600

students. The instructional staff consists of 52 full and 16

part-time teachers.

Tbette County (Parsons)

Exhibit 11 (page 29) is the organization chart for the

public community junior college of Labette County located in

Parsons, Labette has 23 full and 5 part-time instructors. The

college enrolls approximately 450 students.

Neosho County (Chanute)

Exhibit 12 (page 30) is the organization chart f'r Neosho

County Community Junior College. This college has its campus

located in Chanute. Neosho County provides an educational pro-

gram for about 350 students, and the college has employed 21

full and 5 part-time faculty members.

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Administration Chart

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Exhibit 12

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Pratt Community Junior College is located in Pratt County

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time instructors. The organization chart for Pratt is presented

in Exhibit 13 (page 32).

Seward County (Liberal)

Liberal is the home campus for Seward County Community

Junior College. Seward employs 14 full and 7 part-time instruc-

tors. The college (new in 1969) enrolls approximately 350

students. Exhibit 14 (page 33) is the organization chart for

Seward County.

31

31

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PRATT COMMUNITY JUNIOR COLLEGE

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SUMMARY AND COMMENTS

The past six years have been momentous ones for the commu-

nity junior college system in Kansas. During this period of

time, the public community junior college system has grown to

19 colleges enrolling over 15,000 students with approximately

850 staff members and operating budgets exceeding fifteen million

dollars.

Prior to 1965 the organizational pattern of Kansas commu-

nity junior colleges consisted of the local superintendent of

schools being assigned major responsibility for the administra-

tion of the junior college division of the public school system.

In 1965 the Kansas legislature enacted House Bill 893, an act

known in Kansas as the "community junior college act." This act

changed the junior colleges from high school extension classes

to community junior college districts with their own board of

control, faculties, facilities, and administration, and made it

possible for community junior colleges to develop their own

34

ll

11

structure of organization. Therefore, it would seem to be of

importance that data be collected which would depict the current

organizational structure of the Kansas Community Junior College

System. In view of the fact that information concerning the

organizational structure of Kansas community junior colleges had

not been compiled, this study was undertaken to identify and

examine the current organizational patterns of the community

junior college districts in Kansas.

In this study community junior college district organization

is presented primarily in terms of administrative charts, visual

depictions of the structural patterns of the community junior

colleges. The principal means of gathering the charts was a

letter (see Appendix) mailed to each of the 19 community junior

colleges. The usable response rate to the inquiry was 74 percent

(14 of the 19 colleges).

Every organization faces the task of defining and implement-

ing its structure of organization. This implementation is

necessary if the organization is to achieve its ,objectives.6

Also, the individuals responsible for designing structure are

cat.:3ht between projection of an ideal plan--a plan which

represents relationships as they should be--and the projection

of a plan which depicts relationships as he believes them to

7exist. Sound planning would seem to require both approaches.

The community junior college is, as every production organ-

ization, composed of two related groups. The classroom teachers,

35

35

E

LCk

II

ti

I

counselors, and other personnel who work directly with the

student compose the group that performs the operation for which

the college exists. The otner group consists of the administra-

tors and staff who direct, supervise, and service the operation

group. In a situation such as the community junior college where

professionals have a high degree of autonomy and where both kinds

of functions are performed by the same individuals, the distinc-

tion between the function of these two groups, though important,

is often confused. However, this lack of clear distinction can

be partially overcome by a more specific look at what the struc-

ture of organization, as depicted by the organization chart,

actually represents.

The organization chart is generally a pattern which repre-

sents the administrative component of the organizational structure.

As such, the chart usually represents and deals only with admin-

istrative and staff relationships not with the organization of

the work group. These charts reveal position, authority

hierarchy, and line and staff relationships. These charts are

most useful as a general guide for orienting staff and as a

means of identifying specific relationships between personnel

within the organization.8

The organization chart is, at best, a "barebones" picture

of the structure of the organization. As McCleary and Hencley

indicate,

36

36

It is the skeletal structure of essential administra-tive processes of:

Decision making...authority and responsibility are

pinpointed....

Formal communication...reporting and...issuing...official directives and information.

Division of work...identifies positions and groupingsto form the organization.

Coordination of parts...specifies the relationshipsof the various parts of the organization to eachother and to the organization as a whole.9

The community junior college organization charts reproducted

in this report are, in general, representative of the most common

pattern of administrative organization found within community

colleges. They are the basic line- and staff-concept depicted

in organization form, and they probably as Richardson noted,

...represent a hodgepodge of ideas garnered frombusiness, secondary schools, and four-year universitieswithout...much analysis as to how well these ideasrelate to the kinds of problems currently beingencountered by the administrative organizations oftwo-year colleges.10

These charts depict positions in the college organization

according to their authority relationships and, as such, portray

certain common characteristics: (a) the individual in the

organization occupies a formally defined position; (b) positions

are shown as being related by the authority assigned to them;

and (c) the decision-making structure identifies individuals

with the line structure who serve as arbitrators.

During periods of rapid growth and change, there is little

likelihood that administrators would be able to give serious

37

Trrn,rern71,

attention to the many issues and problems in organization. How-

ever, now is the time for new approaches to administration in

the community junior college to be given thorough study and

consideration.

In this report community college organization has been

discussed primarily in terms of charts, the visual depiction of

the structure of organization for the college. It perhaps needs

to be emphasized that organization is not an end in itself. The

purpose of organization is to further the college program. By

attempting to fuse the elements of the college into an opera-

tional unit, the structure of organization serves as a means to

an end, which for the community junior college is to provide the

best education possible for the community being served.

38

38

1. Heinrich, Carl L., "Junior Colleges In Kansas," KansasAssociation of School Administrators Newsletter. Topeka:The Association (January 1970).

2. Flint, Jack M., Floyd Herr, and Carl L. Heinrich, The KansasJunior Colleges: 50 Years of Progress. Topeka: The StateDepartment of Public Instruction, 1968, pp. 25-29.

3. Ibid. pp. 31-33.

4. Administrative Leadership Service, "School District Organiza-tion," Arlington, Virginia: Educational Service Bureau,1969, p. 1.

5. Kansas State Department of Education, Summary of PublicCommunity Junior College Reports for the School Year 1969-70.Topeka: Department of Education, 1970.

6. Blocker, Clyde E. and William A. Koehnline, "The DivisionChairman in the Community College," Junior College Journal,(February 1970), pp. 9-12.

7. McCleary, Lloyd E. and Stephen P. Hencley, Secondary SchoolAdministration: Theoretical Bases of Professional Practice.New York: Dodd, Mead & Company, 1965, p. 172.

8. Ibid. p. 174.

9. Ibid. p. 175.

10. Richardson, Richard C. Jr., "Needed: New Directions inAdministration," Junior College Journal, (March 1970),pp. 16-22.

39

APPENDIX

KANSAS STATE COLLEGE OF PITTSBURGDEPARTMENT OF ADMINISTRATION AND SCHOOL SERVICES

Pittsburg, Kansas 66762

Dear Community Junior College Administrator:

We are making an effort to gather a comprehensive body ofdata concerning the administrative organization of our statesystem of community junior colleges.

The information will be compiled to provide an overview ofthe present administrative structure of our community juniorcolleges. In addition, it is hoped that the data collected willbe useful in ascertaining future needs of community junior collegeadministrators. The results of this study should be of interestto all those interested in our community junior colleges.

Your cooperation in forwarding to us, within the next 10days, the following materials will be sincerely appreciated. Wewould like to receive:

Two copies of your current administrative organi-at ion. (One chart will be reproduced and includedin the study.)

PP:kk

Enclosure

Sincerely,

Paul Parker

40 41

40

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Kansas Community Junior Colleges

District City

Allen County Iola

Barton County Great Bend

Butler County El Dorado

Cloud County Concordia

Coffeyville Coffeyville

Colby Colby

Cowley County Arkansas City

Dodge City Dodge City

Fort Scott Fort Scott

Gardent City Garden City

Highland Highland

Hutchinson Hutchinson

Independence Independence

Johnson County Shawnee Mission

Kansas City Kansas City

Labette County Parsons

Neosho County Chanute

Pratt Pratt

Seward Liberal

42

41