Document used in Foreign Trade

Presnted by:Nishmitha P H

2nd MCOM

Certificate of origin:• A Certificate of Origin (CO) is an important international

trade document attesting that goods in a particular export shipment are wholly obtained, produced, manufactured or processed in a particular country.

• COs also constitute a declaration by the exporter. Virtually every country in the world considers the origin of imported goods when determining what duty will be assessed on the goods or, in some cases, whether the goods may be legally imported at all.

Two major types of COs

• The main type issued by chambers are "Non-Preferential COs", i.e. “ordinary COs” which certify that the country of origin of a particular product does not qualify for any preferential treatment.

• "Preferential COs" refer to COs which enable products to enjoy tariff reduction or exemption when they are exported to countries extending these privileges: e.g. GSP, Commonwealth Preference Certificate. Certificates of Origin may be needed to comply with Letters of Credit, foreign Customs requirements or a buyer’s request.

Document Example:

Packing List

• Packing List (also known as a bill of parcel, unpacking note, packaging slip, (delivery) docket, delivery list, manifest or customer receipt, shipping list) is a document which details the contents, and often dimensions and weight, of each package or container. It serves to inform all parties involved with shipping, including transport agencies, government authorities, and customers, about the contents of the package. It helps them deal with the package accordingly.

• Overwhelming amount of international transactions carried out via containerized sea shipments, as a result a 90% of packing lists are being prepared to cover a containerized sea shipment. 

You would expect to see following details on such a packing list: •Description of goods, •importer's name, •exporter's name, •container quantities, •container numbers, •seal numbers, •vessel name, •voyage name, •port of loading, •port of discharge, •bill of lading number as well as quantities, net weight and gross weight etc

Key Features of a Packing List

• Packing list is a kind modern document. It is suitable for containerized shipments, modern logistics terms and supply chain requirements.

• Packing list should contain all key data of the shipment. It would not be enough to mention just packing and weight details on the packing list. Properly designed packing list should cover details of the transportation.

• Most packing lists are being prepared for containerized sea shipments but it is very easy to convert such a packing list for air, land, rail or bulk shipments.

Formate of packing list

Weight Note or certificate• This given the weight of individual items shipped. If the goods are

shipped bulk, like food grain, the list may cover the entire shipment. It is generally issued by a general public agency. Since the weight certificate are issued by an independent agency the importer is assured that goods of proper weight have been shipped.

• Weight list is a traditional document, which is more suitable to commodity trade where the weight of the goods is the key element

• Wheat, rice, cocoa, coffee, cotton, sugar, soybeans, iron, copper and oil are very good examples of commodities, that have been traded internationally.

Key Features of a Weight List:

• Weight list is a traditional document. It is suitable for bulk shipments, in which relates to commodity trade.

• Weight list should contain weight details of the goods.• There is no packaging in bulk shipments. As a result gross weight

and net weight values are the same in bulk shipments.

Sample of weight note:

Quality or Inspection certificate• This may be issued by the supplier or by a independent

inspector agency that the goods were examined and found to be required on the contract of sale

• An inspection certificate provides proof that what you are shipping is, in fact, what the customer ordered, and is also of good quality. If a customer requests this document, agree to it -- but see that they cover the administrative and inspection fee. Also, ask them to recommend an independent inspection agency to perform the review at your end.

• An inspection certificate can be furnished directly to a buyer, a buyer’s government or direct to a buyer’s bank. In the case of presenting to a buyer’s bank, that is precipitated by the request of a Letter of Credit payment transaction that spells out specifically an inspection certificate is required in order to fulfill payment obligations. Generally, a manufacturer furnishes the certificate or the report.

Sample of Quality certificate

Certificate of analysis

• This may be issued in the case of chemicals, drugs, etc. Showing the result of analysis made of their ingredients.

• A document attesting that specific goods have undergone specified testing with specified results. In international trade, is usually the result of an agreement between the seller and the buyer, or a requirement of one of their governments

• The certificate of analysis is mostly used for food products, wines and spirits, chemicals and pharmaceuticals

• Sometimes, as in the case exports of wine, there are countries that require it at the import customs. This certificate can be issued by a certification authority (appointed by the exporter or importer or at the exporter’s own laboratories, when a relationship of trust has already been established between the parties. The analysis can be performed in the factory or warehouse of the exporter, or on the place where the product is loaded for international transportation. Usually the analysis is done on samples representing a certain percentage of the total of the goods sold. When used as a required document under a letter of credit terms and conditions, the details and identity of the party providing the analysis should be mentioned. If this is not done, banks will accept any documents appearing on its face to b a certificate of analysis issued by any party other than the beneficiary. Model of Certificate of Analysis.

Sample:

Certificate of health• Some countries require a health or sanitary certificate when

animals, animal products, fish, plants, and food products are skilled. These certificates confirm that the goods are free from disease or pests (insects), and that products have been prepared in such a way that they reach prescribed standards. Normally, these certificates are issued by the Department of Agriculture. Also called sanitary certificate.

• Only the officials of Export Inspection Agency are authorized to issue and sign the health certificates for exports of fishery products to EC. As per the Directive it is clear that in case is found that an establishment has obtained health certificate from any authority other than Competent Authority, approval granted to their units for exporting to EU will be withdrawn forthwith.

• All consignment of Indian Fishery products exported to the EU are required to be accompanied by a numbered original health certificate, comprising a single sheet duly completed, signed and dated. The original of the health certificate is required for customs clearance at the destination and shall be made available to the customs authorities at the destination before the arrival of the consignment. The consignments cannot be cleared on the basis of a copy of the original or on the basis of a fax copy of the original. Health Certificate to be given before shipment & cannot be given retrospectively.

Sample:

Black List Certificate• It is required for countries which have strained political

relationship with another country may require a certificate that

1. the goods are not of the origin of the particular country, or

2. the practice involved in the transaction are not block listed, or

3. the transport vessel will not touch the other country

Sample:

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