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Document 4.2.3 Version: 1.0Document Document Control Author: XXXXDepartment: Quality ApprovedDate 21/07/2011 Signed:

4.2.3a Approval of documents

All controlled documents are to be written and maintained the process owner of the document or the Quality Manager. Controlled documents written by processowners should be approved by a senior member of staff who has relevantexperience in the operation of the process or the Quality Manager. Controlleddocuments written by the Quality Manager should be approved by the processowner or a senior member of staff who has relevant experience in the operationof the process.

4.2.3b Review and re-approval of documents

Documents will be reviewed when any amendment(s) to their content arerequired. Amendments may be deemed necessary due to changes in eitherinternal or external business environment. Re-approval will transpire using thesame approach as described in 4.2.3a. Where possible the member of staff whoapproved the original document should re-approve any subsequent versions.

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4.2.3e Legibility and identification of documents

All controlled documents are to be typed in Calibri font using size 11 text. Anydocument that is deemed illegible by any member of staff should immediatelyinform the Quality Manager who will take remedial action to ensure that allillegible copies are removed/destroyed and replaced with appropriately legibledocuments.

To identify documents, the following information should be included in theheader:

Document Ref: Version:Document Name: Author:Department: Approved by:Date Published: Signed:

4.2.3f Documents of external originDocuments originating externally from the organisation will be controlled in thesame manner as documents of internal origin:

Approved for suitability by either a senior member of staff who hasrelevant experience or the Quality Manager.

St d i d l l t i f t th XXXX I t t

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