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Document Center and Document
Management in S/4HANAAnurag Jain, Corneliu Mitu, Markus Pipp, SAP
November 2016
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Disclaimer
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. Except for
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agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or any related document, or to develop
or release any functionality mentioned therein.
This presentation, or any related document and SAP's strategy and possible future developments, products and or platforms directions and
functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this presentation
is not a commitment, promise or legal obligation to deliver any material, code or functionality. This presentation is provided without a warranty
of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or
non-infringement. This presentation is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility
for errors or omissions in this presentation, except if such damages were caused by SAP’s intentional or gross negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations.
Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not
be relied upon in making purchasing decisions.
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About SAP Road Maps
SAP road maps cover innovations that focus on business solutions and processes. They span products that are
relevant for customer lines of business in their industries and explain how our innovations can add value to your
business.
In SAP road maps, you can learn about our innovations along three different timelines:
1. Recent innovations for our solutions have been launched in the past weeks or months and can already be purchased.
2. Planned innovations for our solutions are expected to be launched in the short term or midterm.
3. Future direction provides a long-term perspective on high-level development plans on innovations for our solutions –
inspired by your requirements.
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SAP S/4HANA, the next generation business suite
Cloud
edition
On-premise
edition
SAP S/4HANA applications and extensionsinstant insight-driven applications for all lines of business and industries
SAP HANA platformin-memory platform for all data
SAP Fiori UXrole-based user experience for all devices
Ariba Concur Fieldglass hybris Software SuccessFactors
Native integration for hybrid scenarios
People
Devices
Big Data
Internet
of Things
Business
networks
Social
networks
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SAP S/4HANA Document ManagementThe Simplified Platform to Manage Documents
Key Message
Document Management in SAP S/4HANA aims for simplified and unified way of handling documents with open interface to connect consumer
application and content repositories
It aims to manage, collaborate documents both in cloud and on premise.
Document Management in SAP S/4HANA
SAP DMS -Simplified Document
Management
SAP DMS -Unified Way of
Handling Attachments
SAP CMIS API -Open Interface to connect consumer
& repository
SAP Document Center -
Collaboration with DMS integration
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Maintain Document Info records in
FIORI
Simple Search to find documents
with filters
Arrange Search results sorting,
adding columns
Role based access with new FIORI
Launchpad
Link Documents to other Objects
with simplified Objects links
Document Management in SAP S/4HANASimplified DMS – Fiori UI
Attach URLs
Attach/ Modify
files
Link DIR to Other Objects
Maintain Status
Create / Search
Document Info record
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Embedded Attachment UI into Fiori
Business Object
Simple interface to handle
attachments supporting GOS/DIR
and URL as attachments
Save Attachments in Draft before
confirming
Upload/Download attachments
without Active Plugins
URL as attachment feature
Overview of attachments with
Attachment count display
Attributes of attachments for display
at design time configuration.
Document Management in SAP S/4HANAAttachment Service
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Document Management in SAP S/4HANA Attachment Service Unified Approach for GOS/DMS, Interoperability with GUI
Generic Object Services (GOS), Archive Link Document Management System (DMS)
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Classify Documents with simplified
classification system integration in DMS
Search Documents based on classification
Full Text Search based on extracted File
Content
Mass Actions on multiple DIRs for status and
version change with new FIORI App
WebGL Viewer for 3D
DIR Folder Representation in Attachment
Reuse Component
Document Management in SAP S/4HANAPlanned Innovations Simplified DMS
Simplified Document
Management
Planned
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SAP Document Center for SAP S/4HANA
Ready-to-use
File Share & Sync Solution
Native Clients
Productivity features
Tailored security for cloud and
mobile usage
Integrate
Business Applications & Content Repositories
Harmonized API and SPI
SDK in multiple programming languages
CMIS Storage
SAP Document Center
SAP HANA Cloud Platform
Document
Service
SAP ApplicationsAccess & Share
Clients
Partner & Custom
Applications
NetWeaver
PortalBusiness
SuiteMS
SharePointOpenText
easyECM
Key Message
Ready to use solution for working and collaborating on business content, wherever this is.
Secure and Scalable content management solution to build new or integrate with existing business applications
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Solution with Web and Native Clients
Mobile Devices
Apple iPad and iPhone
Android Phone and Tablet
Windows Mobile
Desktop
Windows including Outlook Add-in
Apple OSX
Any Device
Browser (HTML5, responsive)
Any App
Reuse Fiori Document Library
CMIS REST API and libraries
ABAP Client and Server SDK
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Extended Offline Support
Have your documents always available on your
mobile device, even when offline
Synchronize single documents or complete folder
(hierarchies)
Offline content updates automatically when online
Restrict automatic sync over cellular network
Files are automatically downloaded
on mobile devices
Content can be automatically pushed to the user’s
mobile device based on roles
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Out-of-the-Box Business Productivity
Manage files and folders on any device.
Use Productivity Apps (e.g. MS Office 365 apps)
supporting Document Provider Extension.
Import documents from other apps, take pictures and
videos directly in the app, take notes
Make and View Pdf Annotations
Easy navigate by Bookmarks and Chapters
Support for Acrobat Forms
Digitally sign pdf documents
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Access the public and private folders in Document
Center with integration to DMS
Creation of folders and documents with ease
Viewing of Classification, Document Header Details
DMS Authorizations
Exclusive check in and check out of originals
Find documents using search queries
Edit and view documents in offline mode and
synchronize them with SAP DMS once user is
online
Distribute DMS documents with employees and
external partners
SAP DMS Integration into SAP Document Center
SAP S/4HANA, SAP ERP Integration
Collaborate Documents via SAP Document
Center with DMS integration
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Document Management in SAP S/4HANAPlanned Innovations Document Center
Collaborate Documents via SAP Document
Center with DMS integration
Navigation to Business Application
Object Links of documents be exposed as
Attributes
User defined favorites folder with documents
selected by pre defined queries
Integration of Visual Enterprise Viewer to
display widely used 3D and 2D formats
Advanced search based on Classification and
other Document Properties
Creation of new Versions of DIR
Direct Editing of office files
Planned
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SAP’s Content Management Direction for the Cloud Target Architecture Vision
Digital Core
SAP S/4HANA
SAP CMIS API
SAP HCP
ApplicationsSAP Ariba
SAP
SuccessFactors …
Archive
Link
HCP
Document
ServicesSAP
Document Center
Archive
Link
SA
P C
lou
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Ap
plic
ati
on
sC
lou
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on
ten
t M
an
ag
em
en
t
Do
cu
me
nt
Sto
rag
e
Sync &
Share
Key Message
Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
Open Strategy & Interface to give the Customer the choice for a Content Management Solution [ SAP Standard, OpenText, other Partner ]
Archive
Link
SAP Jam
HCP
Document
ServicesOpenText
Apps &
ServicesHCP
Document
ServicesCertified Partners
Apps &
Services
Future
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SAP S/4HANA: Content Management Direction OnPremiseTarget Architecture OnPremise
Key Message
Interoperability between Archive Link and CMIS API, Continue to support Archive Link
SAP CMIS Profile to provide additional contextual information of the Document to help Partners to integrate, e.g. Business Object
Digital Core
SAP S/4HANA
SAP CMIS API & Archive Link
OpenText On-premise
Extended
Enterprise
Content
Management
Archive
Link
SA
P C
lou
d
Ap
plic
ati
on
sC
lou
d C
on
ten
t M
an
ag
em
en
t
Do
cu
me
nt
Sto
rag
e
…
…
…
..
… …
…
SAP
Content Server
Archive
LinkArchive
Link
Certified
Partners
Archive
Link
…
… …
…
Future
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CMIS
Standard
SAP
Extension
SAP CMIS ProfileSAP Business Semantics in Content Management
Key Message
CMIS knows Files and Folders SAP CMIS Profile extends CMIS to carry Business Semantics in a harmonized way
CMIS Secondary Data Types are used to represent SAP Business Object Types, they contain the key definition of the Business Object
Folders can have contextual information via Secondary Data Types, those are used by SAP Applications to access Content
Examples: Folders in SAP CMIS Profile
1) Product Master 2) Document Info Record
sapbo:dir:docNumbersapbo:dir:docTypesapbo:dir:docVersionsapbo:dir:docAlt
<<cmis:secondary>>sapbo:dir
cmis:namecmis:objectIdcmis:baseTypeId = "cmis:folder"cmis:objectTypeId = "sap:folder"cmis:secondaryObjectTypeIds = [ sapbo:dir,… ]...
sapbo:dir:docNumbersapbo:dir:docTypesapbo:dir:docVersionsapbo:dir:docAlt
sap:folder
sapbo:product:productId
<<cmis:secondary>>sapbo:product
cmis:namecmis:objectIdcmis:baseTypeId = "cmis:folder"cmis:objectTypeId = "sap:folder"cmis:secondaryObjectTypeIds = [ sapbo:product,… ]...
sapbo:product:productId
sap:folder
cmis:secondary
Attributes from
secondary data
definition
cmis:folder
cmis:document
sap:folder
sap:document
FolderHierarchy
FolderHierarchy
FolderHierarchy
FolderHierarchy
**
11
**
11
sapbo:<BusObjType>:<key1>
sapbo:<BusObjType>:<key2>
sapbo:<BusObjType>:<attribute>
Cmis: secondarysapbo: <BusObjType>
Future
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Content StorageRepository: A1
SAP CMIS ProfileSAP S/4HANA Interoperability with Archive Link
Key Message
SAP S/4HANA Integration for Attachments is based on GOS or DMS
SAP S/4HANA Documents are identified via Archive Link documentID to ensure Interoperability with Archive Link Calls
SAP Document Center offers CMIS Interoperability with Archive Link, for Cloud Repositories that do not offer Archive Link Interoperability
DMS
GOS
„Product
Master“
Digital Core
SAP S/4HANA
Archive
Link
Archive Link:
https:// … /archivelink/command?
get&contRep=A1&docId= 4711
4711
cmis:name = [ sapbo:archiveLink ]
sapbo:archiveLink:documentID = 4711
sap:document
cmis:namecmis:objectIdcmis:baseTypeId = "cmis:folder"cmis:objectTypeId = "sap:folder"cmis:secondaryObjectTypeIds = [ sapbo:dir,… ]...
sapbo:dir:docNumbersapbo:dir:docTypesapbo:dir:docVersionsapbo:dir:docAlt
sap:folder
cmis:namecmis:objectIdcmis:baseTypeId = "cmis:folder"cmis:objectTypeId = "sap:folder"cmis:secondaryObjectTypeIds = [ sapbo:product,… ]...
sapbo:product:productId
sap:folder
cmis:namecmis:objectIdcmis:baseTypeId = "cmis:document"cmis:objectTypeId = "sap:document"cmis:secondaryObjectTypeIds = [sapbo:archiveLink]...
sapbo:archiveLink:documentID
sap:document
cmis:namecmis:objectIdcmis:baseTypeId = "cmis:document"cmis:objectTypeId = "sap:document"cmis:secondaryObjectTypeIds = [sapbo:archiveLink]...
sapbo:archiveLink:documentID
sap:document
*1
*1
Future
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Summary
Summary
SAP DMS S/4HANA Areas of Innovations:
– SAP DMS Document Service
– SAP DMS Attachment Services,
SAP Document Center on SAP HANA Cloud
Platform
SAP CMIS Interface
– Planned: Open Interfaces to connect
consumer & repository
– Future Vision: Support of Archive Link
Future
Thank you
Contact information:
Mitu Corneliu Anurag Jain Markus Pipp
Product Owner Product Owner Product Owner
SAP Document Center SAP DMS SAP ECM
SAP SE SAP SE SAP SE
© 2016 SAP SE or an SAP affiliate company. All rights reserved. 29Public
© 2016 SAP SE or an SAP affiliate company. All rights reserved.
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Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-
looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.