doctoral school behavioral sciences & humanities · behavioral sciences & humanities...
TRANSCRIPT
Doctoral School Behavioral Sciences & Humanities
Information session for (new) PhD students
November 15, 2017
Dr Ilse Van Damme
Overview
Introduction & background 3 doctoral schools
mission & importance
Doctoral School BSH target group & management
program & minimal requirements
Interesting tools: charter PhD supervisor - PhD candidate / mentoring /
competency framework
General regulations & procedures administrative responsibilities
‘my doctoral file’
academic file / document server
Getting acquainted
UHasselt: campus Diepenbeek
• Faculty of Architecture and Arts
• Faculty of Business Economics
• Faculty of Engineering Technology
• Faculty of Medicine and Life Sciences
• Faculty of Sciences
• School for Transportation Sciences
• Student administration
UHasselt: campus Hasselt
Faculty of Law
‘Rectoraat’
Student administration
UHasselt: 3 doctoral schools
Medicine & Life Sciences
Sciences & Technology
Behavioral Sciences & Humanities
Medicine & Life Sciences (°2011)
Faculty of Medicine and Life Sciences
Sciences & Technology (°2013)
Faculty of Engineering Technology
Faculty of Sciences
School for Transportation Sciences
Behavioral Sciences & Humanities (°2014)
Faculty of Architecture and Arts
Faculty of Business Economics
Faculty of Law
Faces to remember
DOCTORAL SCHOOLS COORDINATION TEAM
Ilse Van Damme
Stefanie Kerkhofs
Nele Nivelle
Sophie Indestege
“train excellent, internationally oriented research professionals
who are broadly employable, both in and outside academia”
Mission?
“excellent research professionals”
creative thinkers
proactive go-getters
inter-national focus
team-players
experienced organizers
strategic insight
outstanding communi-
cators
How?
Flemish government
€ 4 million for 5 universities
total budget Hasselt University: ± € 360.000
support of young researchers
training in both discipline-specific and transferable skills
career development
international & intersectoral mobility
quality control PhD research
in collaboration with other universities
Importance?
better chances on labour market due to:
broadening of horizon
enhanced self-knowledge insight in own possibilities & ambitions more than only research-oriented competences
more focused job search
better able to sell oneself
bridge (part of the) gap between university and non-academic sectors
Support!
organizational structure to support your work, not to make things complicated!
flexibility = keyword
international way of working
quality label, certificates
Target group
PhD students postdocs
started since 1 Sept ‘13
started before 1 Sept ‘13
OBLIGATORY FACULTATIVE
separate modules
full program minimal
requirements
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Management DS BSH
Faces to remember
ARK
Jan Vanrie (vice-director DS)
Rob Cuyvers
(dean)
BEW
Sandra Streukens (director DS)
Piet Pauwels
(dean)
REC
Elly Van de Velde (vice-director DS)
Johan Ackaert
(dean)
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Focus points
CURRICULUM DS BSH
research output
teaching skills
research management & communication
skills
advanced discipline-specific
knowledge ethics &
integrity
inter-
nationalisation
IP & valorisation
career management & personal
development
FLEXIBILITY
Program 2017-2018
activities for all PhD students & postdocs
activities specifically for DS BSH
3-weekly newsletter
cancellation & no-show policy!!
open to requests
address DS board or faculty management team
suggestion box
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= requirements that need to be fulfilled in order to be allowed to defend your PhD
due to variability in types of research & education:
separate requirements for each faculty
o ARK
o BEW
o REC
logbook template online
certificates as proof
Minimal requirements
Minimal requirements
responsible for own individual curriculum
choose activities that fit own needs and wishes
evaluation of program & progress by supervisor
in case of doubt: contact Ilse Van Damme or faculty's member in Doctoral School Board
Charter PhD supervisor – PhD candidate
describes roles and responsibilities of both parties
can be considered declaration of intent, to be endorsed and implemented by both parties
can be used as a tool to discuss mutual expectations, both at start and throughout PhD
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Mentoring
mentee = PhD student in first half of PhD
mentor = more advanced PhD student or postdoc
discuss: practical aspects, DS requirements, what it means to be a PhD student, professional goals, …
how?
register online (see DS website or DS newsletter)
DS coordination team will make pairs of people
Dec 13 (14:00-17:00): introductory workshop (concept of mentoring, mentoring process, personal expectations, possible conversation topics, …)
not obligatory, but considered helpful
lunch vouchers for first meeting
Competency framework
Questions? Remarks?
General regulations & procedures
General information
http://www.uhasselt.be/Doctoreren
http://www.uhasselt.be/PhD
doctoral regulations
procedure (year 1 – 2 – 3 – 4)
Administrative responsibilities
UHasselt PhD students often have two statutes: ‘student’ and ‘employee’.
Please take care of both administrative procedures!
student student administration
Campus Hasselt
employee HR department Campus Hasselt
subscribe each academic year as a PhD student first year + year of defense: registration fee
e-mail account: [email protected] e-mail account: [email protected]
invitations from DS: on both accounts, as soon as doctoral
file is approved by faculty council
recommendation: automatically forward e-mails from student to personnel account!
During your PhD
min 1 meeting/year with doctoral committee
evaluation form available online
‘official’ progress report for doctoral committee after 1.5 years
(2nd progress report after 3.5 years in case of 3 x 2 years)
keep track of all doctoral school related activities
At the end of your PhD
start in time! 6 months before you plan
your defense, contact the following persons:
Faculty of Architecture and Arts: Jan Vanrie (Arck)
Bert Willems (MAD) Faculty of Business Economics: Laurien Stuvers Faculty of Law: Ingrid Vrancken
in order to be permitted to submit the doctoral thesis, you need permission from both:
doctoral committee
doctoral school board contact Ilse Van Damme
dissertation
- strict format
- but: Architecture and Arts
Doctoral file
online procedure since 22/10/2013
within 3 months (2 x 2 years)
within 6 months (3 x 2 years)
where?
student file
https://mydoctoralfile.uhasselt.be/
log in with student ID and student password
Academic file
what?
database to manage educational & research activities
why?
electronic academic CV
evaluations and reports (e.g., annual report research and innovation)
how?
https://uhintra01.uhasselt.be/wetdos/default.aspx
=> use login e-mail UHasselt
contact?
[email protected] (Research coordination office)
Academic file
Academic file: research activities
Academic file: research activities
Academic file: publications
what?
database to manage publications (and artistic / designerly creations) UHasselt
why?
overview of your publications
visibility of your research (e.g. website UHasselt, Google Scholar, …)
evaluations and reports (e.g. annual report research and innovation, …)
how?
https://doclib.uhasselt.be/dspace/ldap-login
=> use login e-mail UHasselt
contact?
[email protected] (library)
Document server: publications UHasselt
Document server: publications UHasselt
Questions? Remarks?
Good luck!