doc.: IEEE 802.11-14/0318r1

Submission

March 2014

Jon Rosdah

l (CSR)

Slide 1

1st Vice Chair Report Jan 2014

Date: 2014-01-20

Name Affiliations Address Phone email Jon Rosdahl CSR 10871 N 5750 W

Highland, UT 84003 801-492-4023 jrosdahl@ieee.org

Authors:

doc.: IEEE 802.11-14/0318r1

Submission

March 2014

Jon Rosdah

l (CSR)

Slide 2

AbstractThis slide contains requested reports and status from the

802.11 1st Vice-Chair:Current Patent Slides

Current P&P and OM for IEEE-SA, IEEE 802, and IEEE 802.11

Reminder on Posting Documents

Joining 802 All List Server

Update on New Rules under consideration this week

802 EC Rule changes

802.11 OM rule changes

doc.: IEEE 802.11-14/0318r1

Submission

MONDAY– 802.11 OPENING PLENARY

802.11 First Vice Chair Report

March 2014

Jon Rosdah

l (CSR)

Slide 3

doc.: IEEE 802.11-14/0318r1

Submission

March 2014

Jon Rosdah

l (CSR)

Slide 4

Participants, Patents, and Duty to InformAll participants in this meeting have certain obligations under the IEEE-SA Patent Policy.

– Participants [Note: Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2]:• “Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder

of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents– “Personal awareness” means that the participant “is personally aware that the holder may have a

potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims

• “Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents)

– The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group

– Early identification of holders of potential Essential Patent Claims is strongly encouraged– No duty to perform a patent search

doc.: IEEE 802.11-14/0318r1

Submission

March 2014

Jon Rosdah

l (CSR)

Slide 5

Patent Related LinksAll participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development.Patent Policy is stated in these sources:

IEEE-SA Standards Boards Bylawshttp://standards.ieee.org/develop/policies/bylaws/sect6-7.html#6

IEEE-SA Standards Board Operations Manualhttp://standards.ieee.org/develop/policies/opman/sect6.html#6.3

Material about the patent policy is available at http://standards.ieee.org/about/sasb/patcom/materials.html

If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at patcom@ieee.org or visit http://standards.ieee.org/about/sasb/patcom/index.html

This slide set is available at https://development.standards.ieee.org/myproject/Public/mytools/mob/slideset.ppt

doc.: IEEE 802.11-14/0318r1

Submission

March 2014

Jon Rosdah

l (CSR)

Slide 6

Call for Potentially Essential Patents• If anyone in this meeting is personally aware of

the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: – Either speak up now or– Provide the chair of this group with the identity of the

holder(s) of any and all such claims as soon as possible or

– Cause an LOA to be submitted

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Submission

March 2014

Jon Rosdah

l (CSR)

Slide 7

Other Guidelines for IEEE WG Meetings All IEEE-SA standards meetings shall be conducted in compliance with

all applicable laws, including antitrust and competition laws. Don’t discuss the interpretation, validity, or essentiality of

patents/patent claims. Don’t discuss specific license rates, terms, or conditions.

Relative costs, including licensing costs of essential patent claims, of different technical approaches may be discussed in standards development meetings.

Technical considerations remain primary focus Don’t discuss or engage in the fixing of product prices, allocation of

customers, or division of sales markets. Don’t discuss the status or substance of ongoing or threatened

litigation. Don’t be silent if inappropriate topics are discussed … do formally

object.---------------------------------------------------------------

See IEEE-SA Standards Board Operations Manual, clause 5.3.10 and “Promoting Competition and Innovation: What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for

more details.

doc.: IEEE 802.11-14/0318r1

Submission

802 Ground rules

Respect … give it, get itNO product pitchesNO corporate pitchesNO pricesNO restrictive notices –

presentations must be openly available Silence your cell phone ringers Silence your electronic devices

March 2014

Slide 8 Jon Rosdah

l (CSR)

doc.: IEEE 802.11-14/0318r1

Submission

Current IEEE-SA Rules

• The current version of the IEEE-SA Standards Board Bylaws is available at: 

http://standards.ieee.org/develop/policies/bylaws/index.html (HTML version) 

http://standards.ieee.org/develop/policies/bylaws/sb_bylaws.pdf (PDF version) 

• The current version of the IEEE-SA Standards Board Operations Manual is available at: 

http://standards.ieee.org/develop/policies/opman/index.html (HTML version) 

http://standards.ieee.org/develop/policies/opman/sb_om.pdf (PDF version) 

March 2014

Jon Rosdah

l (CSR)

Slide 9

doc.: IEEE 802.11-14/0318r1

Submission

March 2014

Jon Rosdah

l (CSR)

Slide 10

Current IEEE 802 Procedures • IEEE 802 Policies & Procedures

– (link to AudCom, approved by IEEE-SA Standards Board Dec 2012) – http://standards.ieee.org/board/aud/LMSC.pdf

• IEEE 802 Operations Manual (v12, effective 19 July, 2013)– http://grouper.ieee.org/groups/802/PNP/approved/IEEE_802_OM_v12.pdf

• IEEE 802 Working Group P&Procedures (v13, effective 22 March 2013– http://grouper.ieee.org/groups/802/PNP/approved/IEEE_802_WG_PandP_v13.pdf

• IEEE 802 LMSC Chair's Guidelines: v15, effective 19 July 2013– http://grouper.ieee.org/groups/802/PNP/approved/IEEE_802_Chairs_guidelines_v15.pdf

• IEEE 802.11 WG OM: (Approved January 2013)– https://mentor.ieee.org/802.11/dcn/13/11-13-0001-01-0000-802-11-operations-manual.docx

Policies and Procedures hierarchy– http://www.ieee802.org/11/Rules/rules.shtml

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Submission

Reminder for Posting Documents

• From 802.11OM –

– All submissions presented to and all minutes shall be posted to the 802.11 document server.

– Please check to ensure all documents are posted• If you have a “pending” document that is in

error, let Adrian or Jon know.– Secretaries should put “Minutes” in the lower

left corner for “minutes” of meetings.

March 2014

Jon Rosdah

l (CSR)

Slide 11

doc.: IEEE 802.11-14/0318r1

Submission

IEEE 802-ALL EMAIL List Server

IEEE 802-ALL EMAIL List Server• IEEE 802 only provide e-mailed session announcements.

To join this list and stay informed about upcoming plenary sessions, send email to listserv@listserv.ieee.org with no subject and with the following 2 lines appearing first in the body of the message:

subscribe  stds-802-all

end

March 2014

Jon Rosdah

l (CSR)

Slide 12

doc.: IEEE 802.11-14/0318r1

Submission

IEEE 802 EC Rules Meeting Report

• Presentation to make changes to • LMSC P&P, LMSC OM, WG P&P, Chairs Guidelines.• Changes listed/discussed in the following Document:• EC-14/11r1 – Rule Changes for March 2014

– https://mentor.ieee.org/802-ec/dcn/14/ec-14-0011-01-00EC-rule-changes-for-march-2014.pdf

• Expectation is that we will review this week and EC vote will take place on Friday.

March 2014

Jon Rosdah

l (CSR)

Slide 13

doc.: IEEE 802.11-14/0318r1

Submission

IEEE 802 EC Rule Change Summary

• LMSC P&P – Clarify which EC members get voting rights; – Define how a Member Emeritus is created– Define how to remove non-voting members of the EC– Address election of EC chair by potentially conflicted members

• WG P&P– Remove Term Limit and “November Permission ballot”– Reciprocal Credit – Change name to Maintaining Credit and

include what conditions it is granted– WG Granting Session Credit– Ex-officio members

March 2014

Jon Rosdah

l (CSR)

Slide 14

doc.: IEEE 802.11-14/0318r1

Submission

IEEE 802 EC Rule Change SummaryIEEE 802 Chairs Guidelines

Topics to adjust:• 802 Electronic Media Production Agreement• Relax commercialization requirements for sponsors• Industry connections information.• Ballot announcements: Copy WG ballot information to

EC reflector

March 2014

Jon Rosdah

l (CSR)

Slide 15

doc.: IEEE 802.11-14/0318r1

Submission

IEEE 802.11 OM Change Summary

• Added “Former-Voter” categorization and allowed to join reflectors and upload documents.

• Modified membership rules so that previous attendances contribute towards regaining Voter status after loss of Voter status due to non-attendance.

March 2014

Jon Rosdah

l (CSR)

Slide 16

doc.: IEEE 802.11-14/0318r1

Submission

WEDNESDAY – 802.11 MID-WEEK PLENARY

802.11 First Vice Chair Report

March 2014

Jon Rosdah

l (CSR)

Slide 17

doc.: IEEE 802.11-14/0318r1

Submission

FRIDAY – 802.11 CLOSING PLENARY

802.11 First Vice Chair Report

March 2014

Jon Rosdah

l (CSR)

Slide 18

doc.: IEEE 802.11-14/0318r1

Submission

Local Venue Information

• Next Plenary: San Diego, CA – 14-18 July 2014• Next Interim: Waikoloa, HI – 11-16 May 2014

• Please suggest Restaurants, methods of getting from Airport to Hotel, local attractions…

March 2014

Jon Rosdah

l (CSR)

Slide 19

doc.: IEEE 802.11-14/0318r1

Submission

Future Venues under consideration

• The following slides are from 802 EC-14/22r1 Executive Secretary Report

• Each Plenary the Exec Sec reports the Venues being considered.

March 2014

Jon Rosdah

l (CSR)

Slide 20

doc.: IEEE 802.11-14/0318r1

Submission

March 2014

Jon Rosdahl, CSRSlide 21

Agenda item: 5.14 Future venue contract status & Vendor Contract Renewal Status

• Updated Future Venues File posted:• https://mentor.ieee.org/802-ec/dcn/12/ec-12-0040-05-00EC-802-

plenary-future-venue-contract-status.xlsx

• Future Venues Report• Meeting on Wed 8-10am – Function 3A -CW Arcade

• Future Meeting Space allocation –• Do not plan on more than 5 rooms in parallel.

• Size: 100% -75% -50% -25% -~20 people• WG/TAGs less than 30 get only one room

doc.: IEEE 802.11-14/0318r1

Submission

March 15-20, 2015 Barcelona, Spain

Barcelona International Conference Center (CCIB)• NUMBER OF MEETING ROOMS: ~40+ - • BASED ON # ATTENDEES: 600• ESTIMATED COST: $850,000 (INCLUDES LUNCH)• EST. PER PERSON: $1415• EST. LOSS: $447,000• GUEST ROOM BLOCK RECOMMENDED: No block• ESTIMATED ROOM RATE: ~157 € ($213) sngl,• Includes, VAT, buffet breakfast & WiFi• RECOMMENDED HOTEL(S): 4 Hotels adjacent• Exchange Rate: 1 € (=$1.36 USD.)• Incentives (Government, Trade, Tourism etc.): not available

doc.: IEEE 802.11-14/0318r1

Submission

March 8-13, 2015 Berlin, Germany

Estrel hotel and convention center • NUMBER OF MEETING ROOMS: ~40+ - • BASED ON # ATTENDEES: 600• ESTIMATED COST: $578,000 (INCLUDES LUNCH)• EST. PER PERSON: $964• EST. LOSS: $176,000• GUEST ROOM BLOCK RECOMMENDED: Yes• ESTIMATED ROOM RATE: ~157 € ($213) single,• Includes, VAT, buffet breakfast & WiFi• Exchange Rate: 1 € =$1.36 USD.• Incentives (Government, Trade, Tourism etc.): • Signing bonus available 10% on Mtg Room rental – possible to have

extra with 2-meeting deal

doc.: IEEE 802.11-14/0318r1

Submission

July 9-14, 2017 Copenhagen

Bella Sky hotel and Bella Center convention center • NUMBER OF MEETING ROOMS: ~40+ • BASED ON # ATTENDEES: 600• ESTIMATED COST: $830,000 (INCLUDES LUNCH)• EST. PER PERSON: $1384• EST. LOSS: $428,000• GUEST ROOM BLOCK RECOMMENDED: Yes• ESTIMATED ROOM RATE: ~147 € ($219) single,• Includes, VAT, buffet breakfast & WiFi• Exchange Rate: 7.4 DKK = 1 €, 1 € =$1.36 USD• Incentives (Government, Trade, Tourism etc.): not available

doc.: IEEE 802.11-14/0318r1

Submission

July 9-14, 2017 Berlin, Germany

Estrel Hotel and Convention center • NUMBER OF MEETING ROOMS: ~40+ • BASED ON # ATTENDEES: 600• ESTIMATED COST: $490,000 (INCLUDES LUNCH)• EST. PER PERSON: $817• EST. LOSS: $88,000• GUEST ROOM BLOCK RECOMMENDED: Yes• ESTIMATED ROOM RATE: ~117 € ($159) single,• Includes, VAT, buffet breakfast & Highspeed WiFi• Exchange Rate: 1 € =$1.36 USD.• Incentives (Government, Trade, Tourism etc.): 10% of mtg room

rental if signed by Dec 14 (~$10k savings)

doc.: IEEE 802.11-14/0318r1

Submission

July 9-14, 2017 Waikoloa

• Hilton Waikoloa Hotel• NUMBER OF MEETING ROOMS: ~40+ • BASED ON # ATTENDEES: 661 • 2012 ACT COST: $297,999.40++ (Includes Breakfast And Lunch) • 2012 ACT PER PERSON: $752.81• 2012 ACT LOSS: $80,000 • GUEST ROOM BLOCK RECOMMENDED: Yes• ESTIMATED ROOM RATE: ~$169/189++ single,• Includes: Exemption of resort fee $25 per night, Wi-Fi• Incentives (Government, Trade, Tourism etc): none

Slide 26 Jon Rosdahl, CSR

March 2014

doc.: IEEE 802.11-14/0318r1

Submission

March 13-18, 2016 Macau, PRC

Sands Venetian Macau Hotel & Conference Center, Macau, PRC• NUMBER OF MEETING ROOMS: ~48+ • BASED ON # ATTENDEES: 725• ESTIMATED COST: $400,000 (Includes Breakfast/Lunch)• EST. PER PERSON: $582• EST. GAIN: $2,000 • GUEST ROOM BLOCK RECOMMENDED: Yes• ESTIMATED ROOM RATE: • Early-bird Rate: 1,550 MOP (=$190US) up to 38% of block by

12/31/2015• Std Room Rate: 1,750 MOP (=$220US) ≥47% • Budget (@Holiday Inn): 1,000 MOP (=$125US) < 10% of block• +15% svc+tax • Exchange Rate: 1 € =$1.36 USD.• Incentives (Government, Trade, Tourism etc.): US$250K

doc.: IEEE 802.11-14/0318r1

Submission

802.11 Venue Strawpolls

• March 2015 – Berlin: Barcelona:• March 2017 – Berlin: Copenhagen: Waikoloa:• March 2016 – Macau:

• Return to Berlin: 27 Y; 2 N

March 2014

Jon Rosdah

l (CSR)

Slide 28

doc.: IEEE 802.11-14/0318r1

Submission

Other Future Venues possibilities

• Initial Site visit planned for current prospect list from 7 sites in Asia (2 in Bangkok, 2 in K-L, and 3 in Singapore)

• US venues: New Orleans, Denver, Salt Lake City, Orlando, Seattle, etc.

• NA venues: Vancouver, Toronto, Montreal• European venues: Berlin, Copenhagen, Barcelona,

Prague, London, Geneva,

March 2014

Jon Rosdah

l (CSR)

Slide 29