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DO NO HARM: ACADEMIC ADVISING IN AN ERA OF
PERFORMANCE-BASED FUNDINGNACADA ANNUAL CONFERENCE
OCTOBER 2019Jennifer L. McCaul, Ph.D.
Executive DirectorCenter for Academic Success
Division of Academic Engagement & Student AffairsUniversity of West Florida
Beth Billy, Ed.D.Director
Student Engagement and Advising CenterCollege of Business
University of West Florida
Source: http://tytonpartners.com/library/driving-toward-a-degree-the-evolution-of-planning-and-advising-in-higher-education/
Source: https://www.thirdway.org/report/lessons-learned-a-case-study-of-performance-funding-in-higher-education
Source: https://nces.ed.gov/programs/coe/indicator_ctr.asp
Source: http://hcmstrategists.com/resources/driving-better-outcomes-fiscal-year-2018-state-status-typology-update/
Source: http://hcmstrategists.com/resources/driving-better-outcomes-fiscal-year-2018-state-status-typology-update/ Source: https://www.thirdway.org/report/lessons-learned-a-case-study-of-performance-funding-in-higher-education
Type of Measure Examples
Course Completion Earned student credit hours
Dual enrollment completers
Progression Students reaching earned credit benchmarks Retained students
Completion Certificate/Degrees Awarded Student Transfers
Efficiency Credits at Completion Time to Degree
Workforce Job Placement/Continuing Education Wages
Cost/Affordability Average Cost to Student Core Expense Ratio
Priority Fields STEM+H Degrees High Demand Fields
Priority PopulationsLow Income, Minorities,
academically unprepared, etc.
First Generation, Veterans, Non-traditional
age, etc.
Other
Faculty Diversity, General Education Assessment, Freshman Access Gaps,
etc.
Licensure/Certification Assessment,
Student/Employer Satisfaction Surveys, etc.
Source: http://hcmstrategists.com/resources/driving-better-outcomes-fiscal-year-2018-state-status-typology-update/
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FLORIDA SUS PERFORMANCE FUNDING MODEL
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Metrics Common to all SUS Institutions1. Percent of Bachelor’s Graduates Employed
(Earning $25,000+) or Continuing their Education6. Bachelor’s Degrees Awarded in Areas of Strategic Emphasis
2. Median Wages of Bachelor’s Graduates Employed Full-time
7. University Access Rate (% of Undergraduates with Pell Grant)
3. Average Cost to the Student (Net Tuition per 120 Credit Hours)
8a. Graduate Degrees Awarded in Areas of Strategic Emphasis8b. Freshman in top 10% of Graduating High School Class (for NCF only)
4. Four Year Graduation Rate (Full-time FTIC) 9. Board of Governors Choice - % of Bachelor’s Degrees without Excess Hours
5. Academic Progress Rate (2nd Year Retention with GPA above a 2.00) 10. Board of Trustees Choice
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“UWF ranked last out of all public universities in the state with a score of 21 and subsequently saw $3.8 million withheld from its budget. The university was required to implement an improvement plan to get that money back.”
–Pensacola News Journal March 18, 2015
University ScoreUniversity of Florida 42University of South Florida 37University of Central Florida 34Florida International University 34Florida State University 33Florida Gulf Coast University 30Florida A&M 29University of North Florida 29New College 25Florida Atlantic University 24University of West Florida 21
2012-2013 METRIC SCORE SHEET (2014)
Source: https://www.flbog.edu/wp-content/uploads/MetricScoreSheets-Year_01_2014-15.pdf
“The University of West Florida was again recognized as one of the top-performing public universities in the state by the Florida Board of Governors, this time falling just one point shy of the University of Florida for the No. 1 spot….The second-place score is UWF's highest point total in the six-year history of the metrics and marks the third straight year the school earned a top ranking in the state. Last year, UWF was part of a three-way tie for the third-highest points in the state…” –Pensacola News Journal, June 13, 2019
University Score
University of Florida 95University of West Florida 94University of South Florida 92University of Central Florida 88Florida State University 88Florida International University 87Florida Atlantic University 86Florida Gulf Coast University 81University of North Florida 78Florida A&M 70New College 67
2018-2019 METRIC SCORE SHEET (2019)
Note: Scores changed to 100 point scale in 2016 Source: https://www.flbog.edu/wp-content/uploads/2019-20-PBF-Final-Metric-Score-Sheet.pdf
HOW DID WE DO IT?
“The University developed robust academic advising strategies focused on students’ success as they matriculate through UWF and move into their careers.”
Source: UWF News Release, June 13, 2019 https://news.uwf.edu/uwf-rises-to-top-two-in-florida-state-university-system/
CHALLENGES WITH ADVISING IN A PBF SYSTEM
◼ Systemic Challenges vs. Measured Outcomes◼ Course Scheduling (faculty preferences vs. student needs)◼ Curriculum Planning (courses not offered when needed)◼ Credits to Degree (can you even complete an engineering degree in 4
years?)◼ Engagement/Involvement – making connections are critical (who’s
responsible?)◼ Not everything is an advising issue! (No seriously!)
CHALLENGES WITH ADVISING IN A PBF SYSTEM
◼ Student Desires vs. Measured Outcomes ◼ Major/Minor Changes which impact time to degree◼ Student athletes (5 year eligibility vs 4 year graduation rate)◼ Dual Enrolled/Accelerated Methods (come in as Juniors but want the 4 year
“experience” or are still just as undecided as traditional first year students)◼ Students who need to work (cannot take summer courses/heavier semester
loads)◼ Nontraditional/Military (Other priorities besides school)◼ Course withdrawal decisions (slows down progress toward degree)
ADVISING STRATEGIES IN A PBF SYSTEM
◼ Adjustments to policies for keeping students on track◼ Early Warning Systems◼ Looking at the Data – All of It◼ Closely Monitoring Individual Students (Case Management Approach)◼ Collaborative Conversations Across Campus◼ Enhanced Academic Services (Tutoring, Coaching, Learning Resources,
Career Development, etc.)
THINK – PAIR – SHARE
Kennedy started at UWF as an engineering major. After three semesters they realized this is not their passion, but rather what they had been told would be a good career fit. They explore other options and falls in love with accounting. It will take them six semesters to complete the degree and will incur Excess Hours surcharges. You know that the university is measured by the number of students with excess hours but also want Kennedy to be successful. What do you do?
Karen had never considered joining the military until her junior year when she learned about scholarship and career opportunities. She joined the ROTC program and added a military science minor, which extended her graduation timeline by one year. You know that the university is measured by the number of students who graduate in 4 years and that a minor is not needed for a degree. However the minor is necessary to be commissioned in them military. What do you do?
THINK – PAIR – SHARE Katie has become actively involved on campus as a member of Student Government Association, serves as a student ambassador, and is also involved in sorority life. She also became a Splash Guard orientation leader for one summer and then was Student Coordinator of orientation the next. This prevented her from taking summer classes for two semesters. She has found that the best way to maintain her 3.5 GPA while balancing extracurricular responsibilities and is to only take four classes per semester. This will mean she is extending her graduation timeline by at least one semester. You know that the university is measured by the number of students who graduate in 4 years and if she just took one more class a semester each term she could graduate on time. What do you do?
Michael was a highly recruited basketball player out of high school. During his sophomore year he suffered a year-ending injury during the first game. He was able to get a medical red-shirt, rehabilitate, and preserve another year of athletic eligibility. He thinks that this is his last chance to make a splash with professional scouts and get his shot if he uses all of his eligibility and plans to slow his coursework to be on track to graduate after 5 years. You know that the university is measured by the number of students who graduate in 4 years and odds are against him “going pro”. What do you do?
WHAT CAN YOU TAKE HOME WITH YOU?
◼ Collaboration Across Campus is a MUST!◼ Know your numbers – where you stand, what are your goals, etc.◼ Make friends with Institutional Research (not kidding!)◼ This is not JUST an advising issue – EVERYONE is responsible◼ Recruitment/Enrollment Conversations cannot be in a vacuum◼ Advising Council – share ideas with other advising units to meet goals
DO NO HARM: ACADEMIC ADVISING IN AN ERA OF
PERFORMANCE-BASED FUNDINGTHANK YOU!
Jennifer L. McCaul, Ph.D. Executive Director
Center for Academic SuccessDivision of Academic Engagement & Student Affairs
University of West [email protected]
Beth Billy, Ed.D.Director
Student Engagement and Advising CenterCollege of Business
University of West [email protected]
References
◼ Florida Board of Governors (2017). PBF at a glance 2014-2017. Retrieved from https://www.flbog.edu/wp-content/uploads/PBF-At-a-Glance-2014-17.pdf
◼ Florida Board of Governors. (2013). 2012-13 Final Metric Score Sheet. Retrieved from https://www.flbog.edu/wp-content/uploads/MetricScoreSheets-Year_01_2014-15.pdf
◼ Florida Board of Governors. (2019). 2019 Final metric score sheet. Retrieved from https://www.flbog.edu/wp-content/uploads/2019-20-PBF-Final-Metric-Score-Sheet.pdf
◼ Florida Board of Governors. (2019). Performance based funding overview. Retrieved from https://www.flbog.edu/wp-content/uploads/Performance-Based-Funding-Overview-May-2019.pdf
◼ Florida Board of Governors. (2019). SUS summary performance funding. Retrieved from https://www.flbog.edu/wp-content/uploads/18_19_PBF_Per_University.pdf
◼ Li, A. Y. (2019). Lessons learned: a case study of performance funding in higher education. Thirdway. Retrieved from https://www.thirdway.org/report/lessons-learned-a-case-study-of-performance-funding-in-higher-education
◼ McLendon, M. K. & Hearn, J. C. (2013). The resurgent interest in performance-based funding for higher education. American Association of University Professors. Retrieved from https://www.aaup.org/article/resurgent-interest-performance-based-funding-higher-education#.XatrSOg3lnK
◼ National Center for Education Statistics. (2019). The condition of education. Retrieved from https://nces.ed.gov/programs/coe/indicator_ctr.asp◼ Snyder, M. & Boetcher, S. (2018). Driving better outcomes: fiscal year 2018 state status & typology update. HCM Strategists. Retrieved from
http://hcmstrategists.com/resources/driving-better-outcomes-fiscal-year-2018-state-status-typology-update/◼ Tyton Partners. (2015). Driving toward a degree: the evolution of planning and advising in higher education. Retrieved from
http://tytonpartners.com/library/driving-toward-a-degree-the-evolution-of-planning-and-advising-in-higher-education/