DMS QUICK REFERENCE

To login into DMS:

Open Internet Explorer and type http://dealers.maruti.com:7777 in the address bar and press enter key, Portal will appear as below

Enter the username and password as given to you to login into DMS and click on Login button. After that “My page” will appear as you see below

In My page click on DMS link and a page will appear as you see below

Enter the password and click on OK button, now the user is ready to do Transaction in DMS

COLOUR DESCRIPTION

Yellow-MandatoryWhite-editable FieldGreen-Information Populated from DatabaseGrey-Description

STEPS TO DO VEHICLE INVOICE AND DELIVERY IN DMS

1. Create an Enquiry2. Create Customer id.3. Create Booking4. Create Advance Receipts5. Perform Pre Delivery Inspection (PDI)6. Do Allotment7. Do Invoice8. Do Delivery Note9. Do Gate pass

How to Create an Enquiry?

Presales Transaction Enquiry Tracking

How to Create a Customer Id?

Common Master Dealer Master Customer Master

Enter Enq.No (eg.ENQ06000001) in “Enquiry No” field, press enter key and save.

How to Create a Booking?

Sales Transaction Ordering Process Order Booking

Enter Customer Id,Enq No in the corresponding field.Select the model and click on Save button.

How to Change the Variant, Color for the Existing Booking?

Enter the Enq No in “Enq No#” field in Enquiry Tracking Screen.Select the Variant, Color you need to change in the Enquired Model Block and save.Then open order Amendment Screen. To open order amendment screen

Sales Transaction Ordering Process Order AmendmentEnter the Customer Id and select the order Number.In the “Amendment Block” select the Variant, Color and save.

How to Change the Model for the Existing Booking?

Cancel the existing booking by following below mentioned steps

Sales Transaction Ordering Process Order Cancellation

Press Ctrl + L, Select the booking needs to be cancelled and click on cancel button.Enter the Enq No in “Enq No#” field in Enquiry Tracking Screen.Select the Model, Variant, Color you need to change in the Enquired Model Block and save.Then repeat booking process.

How to block (or) Allot the Vehicle?

Sales Transaction Allotment

Select the Model.If known select Variant, Color and click on “Fetch matching vehicles” button.Select the Chassis from the list.Click on “Fetch Matching Order” buttonSelect the customer for whom the chassis need to be blocked (or) allotment and save.

How to Invoice the Vehicle?

Sales Transaction Delivery Process Sales Invoice

Press Ctrl + L and select the customer for whom invoice needs to be raised.Select the “Inv Type”

Customer Invoice--------------Full CashHypothecation/Financier-----HypothecationLease----------------------------Lease

Select the “Billing Nature”

Vehicle-----------------Ex showroom Price will be displayedVehicle Charges-------Ex showroom Price, Road tax Amount, Insurance, Extended WarrantyCharges-----------------Only Charges like Road tax Amount, Insurance

Select the Financier

Press Ctrl + L and select the Hypothecation for that Invoice.

Check the Invoice Amount (i.e: the Invoice Amount should match with Ex showroom price) and Save.

How to Deliver the Vehicle?

Sales Transaction Delivery Process Delivery Note

Enter the Chassis numberSelect the checklist of items that are being delivered to the customer and save button.

How to make Vehicle Gate pass?

Sales Transaction Gate pass

Enter the Chassis number Select the Return Type and save.

Normal------Sold VehicleReturnable—Demo Vehicle

How to do PDI for the Vehicle for where Service is not Live on DMS?

Service Transaction Pre Delivery Inspection (PDI)

Enter the Vehicle id. Fill all Mandatory field and save.

If you don’t know Vehicle Id go to

Search Customer/Enquiry/Vehicle

Select search for as “vehicle”Enter the Chassis No and click on search buttonAfter that select the appropriate vehicle Id, copy it.Paste the Vehicle id in PDI form at “Vehicle Id” field.Fill all Mandatory fields and save.