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Dynamic Learning v2 Tutorial 10: Manage Users

Entering the Manage DL area

To get access to Manage DL,

you’ll need to log in as a

teacher or teacher admin,

then click the Manage icon at

the top right of the My

Dynamic Learning screen.

Please note that if your

institution is trialling

Dynamic Learning, and has

not yet identified a User

Manager, you will not be

able to access Manage DL or

create individualised logins.

Tutorial 9 will tell you more

about the User Manager

process.

The instructions page

Use this page to choose what

you want to do next.

Each tab’s icon changes to

orange when you mouse over

or select it.

Please note: The buttons for Assign

Test and Assign lesson are in

preparation at present.

The Manage

DL icon

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Manage users

If there is a User Manager at

your institution, they and any

other Teacher Admin will be

able to create or import

student users on the Manage

users tab. If you are a teacher,

you’ll simply be able to view

details. So here, we’ll show the

process from the teacher

admin point of view.

Setting up individualised logins

for users can be done one-by-

one, using the Add student

button on the Manage

Students tab, and the Add

teacher button on the Manage

Teachers & Administrators tab.

Or it can be done – for

students only – using the

Import CSV button.

Once you’ve set up some other

teacher admin users, they too

will be able to create or import

and view user details.

Adding a new user

Student user details

To create a new user, click Add

student on the Manage

Students tab or Add teacher

on the Manage Teachers &

Administrators tab. Then fill in

the details on the form that

loads.

This will differ, depending on

whether the new user is a

student or teacher. Tooltips on

the fields will guide you as to

the information needed.

Messages will prompt you for

missing information when you

save, and your data will be

saved to your institution’s own

Dynamic Learning account,

updating the displayed list of

users.

Teacher can use this form to

give the student access to the

titles they need by ticking the

boxes on the righthand side.

Roll over each field to find a tooltip spelling out

what’s needed, for instance the format for usernames

and passwords. (Not available for iPad.)

The CSV option allows you to import using data from your

institution’s own information system, or export all your

Dynamic Learning data to CSV.

Two different tabs

allow you to add and

view students, and

add and view

teachers.

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Teacher user details

Teachers automatically have

access to all titles.

Manage access

In Dynamic Learning v1,

sharing access with students

was handled in Manage DL.

Now we’ve brought the

process right up front, within

Courses/online packages.

Use the Share access button

on the Course dashboard to

grant access to specific titles to

any of the users that you’ve

now created or imported.

Whiteboard eTextbooks can’t

be shared with students,

however – they are for use in

institutions only.

Teachers have automatic

access to all titles on trial –

students have access only

when a Teacher Admin or the

User Manager has set this up.

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When you click Share access,

you’ll see this. To get just the

students you want, you can

filter the student list by

reference to other titles, or

other student groups.

For convenience, you can also

choose to extend this access to

all titles in the online package

or course, using the tickbox

highlighted.

Importing a CSV

A quick way to populate your

DL database is to import a

CSV of student user details.

This can be done easily using

the output from your

institution’s own database.

Full instructions on how to

import a CSV can be found

by pressing the Help button

at the top of the screen, then

selecting ‘Instructions’ and

‘CSV import’.

Viewing the list of users

As your database grows, you can filter the list by looking only for students with access to a

certain title, or who are members of a certain group.

Use the dropdown filters

to narrow your view of the

user database

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Filtering the view of your users – students

You can filter by sections of

the alphabet, and you can

use the column headings to

opt to sort the data

alphabetically by last name,

first name, username or

password. You can also

reverse the sort order using

the arrow on the selected

heading.

Filtering the view of your users – teachers

The usernames and

passwords of users at your

own level or above are

hidden, but those below

your level, including all

students, are visible.

The User Manager (U-M)

details can only be seen by

the User Manager.

Note: we are in the process of

overhauling security arrangements

at present, so these details will be

changing soon. We’ll keep you

posted.

Editing user details

Teacher admins can edit any

aspect of a student’s User

profile, including changing

their access to titles. Just

click in the checkboxes

beside each available title.

Another way to do this is to

use the Share button on the

title screen. See Manage

Access, above.

Use the alphabet

filters to select only

a part of the list to

view

Depending

on your login,

you’ll be able

to see

usernames

and

passwords

for some

users

Use the column

headers to sort the

data or reverse the

sort order.