division of child support - transforming lives...new hire reporting and child support - best...
TRANSCRIPT
![Page 1: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/1.jpg)
New Hire Reporting and Child
Support - Best Practices
Division of Child Support
Doug Cheney
800-591-2760
www.childsupportonline.wa.gov
1
![Page 2: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/2.jpg)
2
![Page 3: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/3.jpg)
Goals
• Avoid costly mistakes
• Reduce paperwork
• Save time
• Help kids and families
10/5/2016 Copyright 2016, Division of Child Support 3
![Page 4: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/4.jpg)
Webinar Objectives
• Discuss the following:
–New Hire Reporting requirements
–Child support laws
–How to answer an Income Withholding Order
–Where, when and how to send withheld funds
–How to save time and avoid costly mistakes
4 10/5/2016 Copyright 2016, Division of Child Support
![Page 5: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/5.jpg)
Nationwide, child support lifts a million people out of poverty every year.
Copyright 2016, Division of Child Support 5 10/5/2016
![Page 6: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/6.jpg)
10/5/2016 Copyright 2016, Division of Child Support 6
• Federal Mandate
• State Law
• Reduce Tax Burden
• Self Sufficiency
The History of Child Support
![Page 7: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/7.jpg)
• Responsible for 350,000 cases -- about 750 cases per officer.
• Process 250,000 payments each month.
• Employers reduce tax burden by $150 million a year.
• 17 million children (more than 1/3 of all kids in US) received child support services in 2015.
7
Child Support Facts
10/5/2016
![Page 8: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/8.jpg)
Collection Tools
• Income Withholding
• Bank Account Garnishment
• Property Liens
• Tax Refund Offset
• License Suspension
• Non Wage Earner Program
• Passport Denial
• Most Wanted Website
• Credit Bureau Reporting
• Lottery Intercept
• Judicial Contempt
10/5/2016 8 Copyright 2016, Division of Child Support
![Page 9: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/9.jpg)
New Hire Reporting
10/5/2016 Copyright 2016, Division of Child Support 9
New Hire Reporting
![Page 10: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/10.jpg)
10/5/2016 Copyright 2016, Division of Child Support 10
New Hire Reporting Facts
• 1.8 million reports annually • A “paperless” government program • Easy, fast and free • BIG results
![Page 11: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/11.jpg)
11
https://secure.dshs.wa.gov/dcsonline
10/5/2016
![Page 12: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/12.jpg)
Copyright 2016, Division of Child Support 12 10/5/2016
![Page 13: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/13.jpg)
13 10/5/2016
![Page 14: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/14.jpg)
Copyright 2016, Division of Child Support 14 10/5/2016
![Page 15: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/15.jpg)
Copyright 2016, Division of Child Support 15 10/5/2016
![Page 16: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/16.jpg)
New Hire Reporting
• What is New Hire Reporting? – RCW 26.23.040 – New Video
• Who is responsible to report? – Employers (payroll service)
• What information should be reported? – Name, Address, SSN, DOB, Date of Hire
• Why is reporting important? – Tax dollars reimbursed – Reduction in overpayments/ fraud
10/5/2016 16
![Page 17: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/17.jpg)
What Happens to the Reports?
5 days to enter the data into the system
2 days to conduct a match
3 days to forward report to the National Directory
DCS MAY GET A MATCH Copyright 2016, Division of Child Support 17 10/5/2016
![Page 18: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/18.jpg)
New Hire Reporting
• Isn't this information available through quarterly wage reporting?
• Quarterly wage data can be outdated by six months or more. With New Hire Reporting, reports are available within 20 days or less. This allows child support orders to be established and enforced more quickly.
10/5/2016 Copyright 2016, Division of Child Support 18
![Page 19: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/19.jpg)
New Hire Reporting
• If I lay off and then rehire an employee, or an employee returns after a leave of absence, do I need to send in another New Hire report?
• If the employee returning to work is required to complete a new W-4 form, or has been separated from your employment for at least 60 consecutive days, you should report the individual as a New Hire.
10/5/2016 Copyright 2016, Division of Child Support 19
![Page 20: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/20.jpg)
New Hire Reporting
• Do I need to submit a New Hire report for independent contractors?
• Some states do require the reporting of independent contractors. However, federal law and Washington state law does not require it. You may voluntarily report contractors.
10/5/2016 Copyright 2016, Division of Child Support 20
![Page 21: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/21.jpg)
New Hire Reporting
• Are there penalties for employers who do not report New Hires?
• The fine for failing to report is $25 per newly hired employee. If the employer and employee agree not to report, the penalty increases to $500.
10/5/2016 Copyright 2016, Division of Child Support 21
![Page 22: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/22.jpg)
New Hire Reporting
• I am a multistate employer. Do I have to report to each state in which I have employees?
• If you are a multistate employer, you may select one state where you have employees working to report all New Hires. You can electronically submit a Multistate Employer Notification Form:
• https://ocsp.acf.hhs.gov/OCSE/
http://www.acf.hhs.gov/css/resource/new-hire-reporting-answers-to-employer-questions
10/5/2016 Copyright 2016, Division of Child Support 22
![Page 23: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/23.jpg)
New Hire Reporting
• Mistakes?
• Questions?
10/5/2016 Copyright 2016, Division of Child Support 23
![Page 24: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/24.jpg)
Income Withholding
• In this section you will learn:
– Child Support laws and requirements
– How to process and answer Income Withholding Orders
– Where and when to send withheld funds
10/5/2016
Copyright 2016, Division of Child
Support 24
Income Withholding
• In this section you will learn: – Child Support laws and
requirements – How to process and answer
Income Withholding Orders – Where and when to send
withheld funds
![Page 25: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/25.jpg)
Most child support is collected through
income withholding when the non-
custodial parent is working.
10/5/2016 25 Copyright 2016, Division of Child Support
![Page 26: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/26.jpg)
26
![Page 27: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/27.jpg)
27 10/5/2016
![Page 28: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/28.jpg)
Copyright 2016, Division of Child
Support 28 12 10/5/2016
![Page 29: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/29.jpg)
Copyright 2016, Division of Child Support 29 10/5/2016
![Page 30: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/30.jpg)
30 16 10/5/2016
![Page 31: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/31.jpg)
17 31 10/5/2016
![Page 32: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/32.jpg)
20 32 10/5/2016
![Page 33: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/33.jpg)
Income Withholding
• What should I do if the employee tells me the withholding is for the wrong amount or that no income should be withheld?
• You should explain that by law, an employer must comply with the terms of the withholding order as issued. If your employee disagrees with the withholding, they should contact DCS.
10/5/2016 Copyright 2016, Division of Child Support 33
![Page 34: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/34.jpg)
Income Withholding
• How do I handle child support withholding when the employee already has garnishments or other income attachments against their pay?
• You should give first priority to child support withholding over all other claims against the same wages. Federal tax liens may have priority over child support. Contact DCS if you receive an IRS levy.
http://www.acf.hhs.gov/css/resource/income-withholding-answers-to-employers-questions
10/5/2016 Copyright 2016, Division of Child Support 34
![Page 35: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/35.jpg)
10/5/2016 Copyright 2016, Division of Child Support 35
What do you know?
• An employer has ___ days to answer a withholding notice.
• 20 days
![Page 36: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/36.jpg)
10/5/2016 Copyright 2016, Division of Child Support 36
What do you know?
• An employer has __ working days to remit withheld funds.
• 7 days
![Page 37: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/37.jpg)
10/5/2016 Copyright 2016, Division of Child Support 37
What do you know?
• True or False: An employer is required to notify DCS when an employee stops working?
• True. If an employer is withholding child support and the employee stops working, notify DCS.
![Page 38: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/38.jpg)
10/5/2016 Copyright 2016, Division of Child Support 38
What do you know?
• If DCS asks you to withhold $750 per month but the employee’s disposable income is only $1000 per month, what amount should DCS expect to receive (assume one monthly payment)?
• $500 monthly / 50% disposable income
![Page 39: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/39.jpg)
10/5/2016 39
What do you know?
• An employee approaches you and says you no longer need to withhold child support because his child graduated from high school. He shows you a copy of the diploma. Do you stop withholding based on this information?
• NO! Only stop withholding when you receive a written notice from DCS.
Copyright 2016, Division of Child Support
![Page 40: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/40.jpg)
10/5/2016 40
What do you know?
• True or False: Withholding notices take priority over any other withholding against the employee?
• True, with the possible exception of the IRS. Contact DCS if there is a question.
Copyright 2016, Division of Child Support
![Page 41: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/41.jpg)
Income Withholding
• Mistakes?
• Fines?
• Questions?
10/5/2016 Copyright 2016, Division of Child Support 41
![Page 42: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/42.jpg)
How to Avoid Errors and Fines
• Do not withhold more than 50 percent of disposable earnings. • Do not stop withholding until you receive an official written release. • Notify DCS immediately when an employee is no
longer working for you. • Withhold from tips and gratuities under an
employer’s control as well as wages of independent contractors.
42 10/5/2016 Copyright 2016, Division of Child Support
![Page 43: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/43.jpg)
Uniform Interstate Family Support Act
• Income Withholding Orders may come from any state
• Withhold support equally for each order
• Current support is always paid first
43 10/5/2016 Copyright 2016, Division of Child Support
![Page 44: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/44.jpg)
UIFSA Examples
Washington Order
$400 current support
$200 arrears
Copyright 2016, Division of Child Support 44
California Order
$200 current support
$100 arrears
Employee earns $800 net, total withholding limited to $400. Employers withhold equally for each order. Current support is always paid first.
$200 current support $200 current support
10/5/2016
![Page 45: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/45.jpg)
UIFSA Examples
Washington Order
$400 current support
$200 arrears
Copyright 2016, Division of Child Support 45
Idaho Order
$200 current support
$100 arrears
Employee earns $1600 net, total withholding limited to $800. Employers withhold equally for each order. Current support is always paid first.
$400 current support $200 current support $100 arrears $100 arrears
10/5/2016
![Page 46: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/46.jpg)
Payments
10/5/2016 46
![Page 47: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/47.jpg)
Electronic Payments
Employers Get What They Need – Fewer steps, less paper – Safer and less expensive – Accuracy and security built into the process.
10/5/2016 Copyright 2016, Division of Child Support 47
![Page 48: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/48.jpg)
Electronic Payments
Families Get Their Money Fast – 100% of E-payments are processed the same
day
10/5/2016 Copyright 2016, Division of Child Support 48
Taxpayers Save Resources – Increase in volume does not equate to increase in staff
![Page 49: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/49.jpg)
Electronic Payments
10/5/2016 Copyright 2016, Division of Child Support 49
.06 per transaction$5 per check
_________________•Positive Pay Fees
•Encoding Costs
•Image Fees
•Postage
•Small Bank Fee•Staff Wages
•Minimal Staff Wages•Check Costs
EFT FEESCHECK RELATED FEES
.06 per transaction$5 per check
_________________•Positive Pay Fees
•Encoding Costs
•Image Fees
•Postage
•Small Bank Fee•Staff Wages
•Minimal Staff Wages•Check Costs
EFT FEESCHECK RELATED FEES
![Page 50: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/50.jpg)
10/5/2016 Copyright 2016, Division of Child
Support 50
10,000 paper checks received daily
![Page 51: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/51.jpg)
10/5/2016 Copyright 2016, Division of Child
Support 51
Some payments must be processed manually
![Page 52: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/52.jpg)
10/5/2016 Copyright 2016, Division of Child
Support 52
Labor intensive to process paper checks. It takes 15 employees to process 40% of child support payments.
![Page 53: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/53.jpg)
10/5/2016 53 Copyright 2016, Division of Child Support
![Page 54: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/54.jpg)
10/5/2016 Copyright 2016, Division of Child
Support 54
One employee processes the other 60% of child support payments electronically.
![Page 55: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/55.jpg)
Payments
• What should I do if the wrong amount is withheld from an employee’s paycheck?
• You should contact the support officer who handles the case/ payment in question as soon as possible.
10/5/2016 Copyright 2016, Division of Child Support 55
![Page 56: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/56.jpg)
Payments
• Can I charge a processing fee to the employee?
• Yes. Employers can charge a fee of $10 for the first withholding and $1 for each withholding thereafter.
10/5/2016 Copyright 2016, Division of Child Support 56
![Page 57: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/57.jpg)
Payments
• I received an income withholding order from a child support agency in another state. Must I send payments directly to the other state?
• Yes. You must send payments to the state that issued the income withholding order.
10/5/2016 Copyright 2016, Division of Child Support 57
![Page 58: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/58.jpg)
Payments
• Mistakes?
• Questions?
10/5/2016 Copyright 2016, Division of Child Support 58
![Page 59: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/59.jpg)
Online Termination Reporting
• Allows employers to report employee terminations online.
• Upload a file or enter information online
• Employers who are registered for Lump Sum Reporting or electronic income withholding orders are automatically registered.
Copyright 2016, Division of Child Support 59 10/5/2016
![Page 60: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/60.jpg)
Online Termination Reporting
• Get started by sending an email
• Contact the Federal Employer Services Team at [email protected]
• Complete the Employer Services Agreement at http://www.acf.hhs.gov/programs/css/resource/employer-services-agreement-and-profile-form
Copyright 2016, Division of Child Support 60 10/5/2016
![Page 61: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/61.jpg)
10/5/2016 Copyright 2010, DSHS Division of Child Support 61
Tools for Employers
SSA Verification Website www.ssa.gov/employer/ssnv.htm
Guide to Doing Business in Washington www.bizguide.wa.gov
Employer Guide & Workbook www.childsupportonline.wa.gov
61 10/5/2016 Copyright 2016, Division of Child Support
![Page 62: Division of Child Support - Transforming Lives...New Hire Reporting and Child Support - Best Practices Division of Child Support Doug Cheney 800-591-2760 1•Responsible for 350,000](https://reader034.vdocuments.us/reader034/viewer/2022050609/5fb05dfd3bf2ad001a1e771c/html5/thumbnails/62.jpg)
Copyright 2016, Division of Child Support 62 10/5/2016