කා යය සාධන වා තාව සහ - 2012 ெசய திற அறி ைக , கண - 2012

Performance Report & Accounts - 2012

ස් ෙ ක කා යාලය - මාතර மாவ ட ெசயலக - மா தைற

District Secretariat - Matara

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Content

1 Message of the District Secretary 1

2. Introduction of the District Secretariat 2-3

3 Introduction of the District 4-15

4 Organizational Structure and Approved Cadre 15-17

5 Performance – Comparison with action plan 18-57

5.1 Progress of General Administration Activities 18-26

5.2 Progress of Social Servicers and Cultural 27-31

5.3 Progress of Development Activities 31-47

5.4 Annual Accounts 48-57

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Performance Report and Accounts of

District Secretariat of Matara for the year 2012

1. Message from District Secretary

As the guardian of the district, it is my responsibility to plan and implement policies needed for the

development of Matara district and obtain utmost benefits through that process. I highly appreciate this

opportunity in issuing a message for this report by which the standard of the service provided to the general

public is measured and targets of service planning expected to be achieve in the year 2013.

State policies have featured that most of services provided by the government in order to upgrade the living

standard of the low income families are provided and many development projects are carried out through

District Secretariat and Divisional Secretariats. Public trust will be ensured by publishing details of

performance of these activities and services and people contribution to the development process could be

promoted.

According to the annual budget, in the process of utilizing financial resources allocated within the year 2012,

performance of financial operations of District Secretariat, 16 Divisional Secretariats, 650 Grama Niladari

divisions and line ministries including Economic Development and Disaster Management is included in this

report.

My sincere thanks due to Secretary to the Ministry of Public Administration & Home Affairs, Mr. Ranjith

Weerasekara - Chief Accountant of District Secretariat, Mr. Sunil Jayasekara - Accountant of District

Secretariat, Mrs. Vijitha Abeywickrama - Budget Assistant and all others in Account Division and District

Secretariat who provided their assistance in preparing this report.

E.A.C. Vidanagamachchi

District Secretary / Govt. Agent (Actg.)

Matara.

15.05.2013

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2. Introduction to the District Secretariat

2.1 Vision

To direct the district of Matara towards excellence through an efficient and effective service which brings satisfaction to the public.

Mission

To create a public friendly administrative mechanism and sustainable development in Matara district through strategic management of human, physical and financial resources in accordance with the Government policies.

2.2 Objectives

Maintaining an efficient and effective District Administrative System.

Securing Provision of efficient public service so that the satisfaction of general public could

be increased.

Establishing in public service a code of ethics consisting result orientation, attitudes,

responsibilities, careful use of resources, impartiality, transparency etc.

Implementing policies related to the human resources management in public sector

Implementing schemes related to the policies on pension of public servants.

Organizing Programmes and projects done by different Ministries, Departments Boards and

Authorities operating in the district upgrading welfare and development of the people in the

district acting as a co-coordinator in financial and non financial resources and follow up.

Achieving different type of economic, social and cultural requirements of people living

within the district though District Secretariat and 16 Divisional Secretariats.

Acting as the government agent of the district collect and integrate the accurate, needy

information at rural and divisional level and supply them to various Ministries , Departments

and non government organizations in order to make correct decisions.

Though District Secretariat and Divisional Secretariats collect due revenue of different

government Departments and refer them to the treasury

In case of sudden disasters such as floods, Cyclone, drought or tsunami supply quick relief

and aid to people and rehabilitate their living condition.

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2.3 Activities

Acting as the head of the District Defense Committee secure the safety of the people living

within the territory of the district.

Acting as the head of organizing cultural , religious and other state functions in the district

Implementation of decentralized budget, organization, implementation and supervision of

development purposes in the district acting as the Secretary of District coordinating

Committee and District Development Committee.

Acting as the chief of divisional administrative purposes with 16 Divisional Secretaries and

take measures in order to increase its efficiency.

Using novel information technology and motivate the staff for that in order to increase the

productivity and quality of administration purposes.

As the deputy head of all ministries and Departments involve in Co-coordinating purposes so

that objectives, aims and functions of such institutions are fulfilled.

Take necessary measures to hold fair and impartial elections acting as the representative of

the Commissioner of elections in elections of all types such as Presidential election,

Parliamentary election, Provincial Council election and Local Government election.

Take necessary measures needed for the motivation and capacity development of staff of

District Secretariat as well as Divisional Secretariats.

On behalf of Accounting Officers of various Ministries, Departments, Corporations and

Boards to collect, accounting and transfer their revenue to the Treasury and making aware

such Accounting Officers.

In various disastrous situations like tsunami, droughts and floods, to organize, implement,

supervise and follow up disaster management purposes acting as the agent of the

government and take measures to restore lives of the affected.

Develop assess management systems by supervising local and foreign funded projects.

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3. Introduction to the District

3.1. Boundaries to the district

Matara district which is situated near Nilwala river close to sea is in between Galle and Hambantota districts in Ruhuna. It possesses an attractive land containing in extent 1282.5 Sq. km. or 128,250 hectare. Matara district falls in between 5.8 - 6.4 North Latitude and 80.4 - 80.7 East Longitude. Matara district has wet climate while it has a mean rainfall of 2553.2 ml. and temperature of 26.7.

1.96% of total land extent of Sri Lanka is belonged to our district and it is 23.14% of land extent belonged to southern province. The elevation from the coast up to Kukulugala is 3880 feet. The Sinharaja which has been a world heritage is consisted of attractive water falls.

Matara district is bounded on the South by attractive belt of sea, North by Divisional Secretariat divisions of Kolonna, Kalawana in Ratnapura district, West by Divisional Secretariat divisions of Habaraduwa, Imaduwa, Yakkalamulla, Thawalama, Neluwa in Galle district and East by Divisional Secretariat divisions of Okewela, Beliatte, Katuwana in Hambantota district.

Length of the attractive sea belt from Dodampahala up to Midigama in Matara district is 55 km. Mean width from East to West is 35 km. About 85% of this coast is situated against pattern of monsoon. The width of continental tank close to Matara district is about 7 km. In addition from south the distance runs up to Sinharaja forest is 64 km.

Matara district is consisted of 16 Divisional Secretariat divisions where 650 Grama Niladari divisions are included.

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Akuressa

Pasgoda

Kotapola

Pitabaddara

Mulatiyana

Matara

Athuraliya

Welipitiya

Hakmana

WeligamaDickwella

Kamburupitiya

Thihagoda

Malimbada

Devinuwara

Kirinda Puhulwella

Sri Lanka

Matara

0 2.5 5 7.5 101.25 Km

Situation of Matara district

Source: Statistic Division, Matara

Ratnapura district

Galle district

Hambantota district

Indian Ocean

1:300,000Map scale

®

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3.1.1 Historical importance of Matara District.

Matara district which has a long history up to Ravana period is situated touching Nilwala river. It is described in Sinhala Mahawansa as the city of aliens, Bengal of wealthy people and institute of intellectuals. It is very apparent that Matara city is the mother land of people those enriched with patriotism and religious honour.

The city firstly called “Mathota” later became “Mahathota”. Laft sea belt of Nilwala river was called “Mathota” while right belt as “Mathotagama”. By archeological evidences it is proved that even before the arrival of Wijaya Prince Matara was an area where the power was under Naga tribe. Mutaseewa king who fled to Ruhuna at that period and prince Mahanama have been identified as the earliest Naga tribesmen. It is mentioned in Mahawansa that Naga tribes have lived in villages like Navimana, Nadugala, Naimbala, Naotunna and Narawelpita.

It is further mentioned that Kapparatota in Weligama area had been used by foreign people for anchoring their commercial ships and Agrabhodhi Vihara of Weligama had been built during the reign of king Devanam Piyatissa. Hathbodhi watte and Matara Bodhi which situated in Matara city were built in the reign of king Kumaradasa. According to above facts Matara has a proud history.

3.1.2 Natural Resources of Matara district.

When the situation of land of the district is considered, land extent of about 10% - 20% are hilly areas between 300 m - 750 m. Soil of the district is mostly a mixture of red and yellow. The main feature of this soil is moisture and fertile. The climate of the district is environment friendly. The annual mean rainfall is 2500 mm. while mean temperature amounts to 26.7 C.

Rivers, canals, lakes can be seen as water sources in the district and major source of water is Nilwala river. Polwatte river which falls into the sea at Polwathu river mouth covers a considerable catchment area. Hilly areas such as Kotapola, Pasgoda and Pitabaddara provide pure water. 6 major lakes and 7 anicuts in the district provide water for the agricultural purposes.

The highest contributing mineral to the national wealth in the district is gems. Metal could be mentioned as another mineral in the district.

The major item of natural resources in the district is considered as forests. Sinharaja forest situated in this district is a marvelous creation of the nature. Sinharaja forest wich covers about 11,187 hectares within Galle, Matara and Hambantota districts was named in 1989 as a “world heritage”. The highest point of this forest is Heenatigala peak which records 1,170 m from sea level. The minimum height is 90 m. Sinharaja is most impoatant as a catchment area. Gingaga and Kaluganga starts from Sinharaja mountain. In 2011 quantity of forest in Matara district is 21,203.1 hectare. Out of that, quantity of reserved forests amounts to 18,152 hectare. Extent of other forests is 3,051.1 hectare.

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Another valuable natural resource we had is Indian ocean and coastal belt by which Sri Lanka is surrounded. Out of coastal belt long about 1600 km. 55 km is belonged to Matara district. We have bays, lagoons, sea marshy lands, wet lands and natural plants resources. Area of Divisional Secretariat of Weligama has sea bays while lagoons are situated in Devinuwara and Gandara areas. Mangrove can be mostly seen in Matara area while small quantities in areas of Divisional Secretariats of Devinuwara and Dickwella. Mangrove close to sea coast in Matara district extends in about 6 hectare. Kiralakele which is situated in the area of Divisional Secretariat of Matara is significant among them.

Kirala, Ketala and Kumbuk which are major components in mangrove plan system can be mostly seen here. In addition, waterborne plants like Mimosa pudica, love grass can be seen. Fruits such as Madan, Kirala, mango can also be seen. There are rare herbal plants needed for indigenous medicine in this system of environment.

When the bio diversity in Kiralakele is considered birds, reptiles, butterflies and fish can be seen. Different kind of birds can be seen covering about 68 species. One part of this area is considered as an area of butterflies. There are also different type of fish in the canal system with marshy lands.

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Beautiful places situated in the areas of Divisional Secretary’s Divisions of Matara district.

Divisional Secretary’s Division

Natural resources and their situation.

Pitabaddara Athuela Bridge – Nilella, Morawaka

Kotapola

Sinharaja forest

Sathmahal Ella – Deniyaya

Thiruwana Ganga Ella - Kotapola

Akuressa Dediyagala Ella

Weligama

Stilt fishing

Lovers park of Mirissa

Rassa Munu Kuduwa

Mahaneviya Pokuna

Mirissa fishing harbor

Giragala

Devinuwara Light House

Thihagoda

Kiralakele Birds paradise

Birds park of Meda Uyangoda

Pasgoda

Ilukthenna Aranya forest

Mekiliyathenna Umandola

Urubokka Oya

Rammalekanda

Biso Ella

Kamburupitiya Lenabatuwa Lake

Source : Statistic Division – Matara.

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3.1.3 Livelihood of people and main commercial and economic activities.

History show that Matara district had a prosperous and self sufficient economy. At present the majority of land consumption is for estate plantation. Tea, one of major commercial crop is significant and related tea factories. Matara district has recorded third place in tea plantation among main 08 districts. 13 divisional secretary divisions including 345 Grama Niladari divisions are covered by tea plantation in Matara district. Among estate plantation, tea plantation comes first acquiring land extent of 2417 hectares.

Coconut plantation can be seen in coastal areas in the district where about 75% are belonged to small land owners. Comparatively, since initial capital and labour needed for coconut plantation are minimum rural people have entered this plantation. There is no increase of land in the district as coconut lands have been used for development activities and building houses. In addition, 137463 coconut trees were cut and removed in Matara district due to coconut leave disease in Weligama area. It has adversely affected coconut plantation of Matara district.

Rubber plantation and related industries can also be seen in small quantities. In addition, in almost all Divisional Secretary divisions in Matara district paddy cultivation can be seen according to land consuming pattern. Paddy cultivated area of land in the district is 15,921.6 hectate (Maha season of 2010/2011). Export crop cultivation too has extended through out the district and cinnamon cultivated land extent is about 7,713.6 hectare. People living in Mulatiyana, Kamburupitiya, Hakmana and Pasgoda have made used cinnamon cultivation to strengthen their economy and significant entrepreneurs in Cinnamon exportation can be seen in Matara district.

In addition, cultivation of pepper, coffee and areconnut can be seen. Cultivation of vegetable and fruits is being done as a home garden cultivation using traditional methods. In divisional secretariat areas of Welipitiya, Hakmana and Weligama vegetable cultivation is significant.

In Matara district agriculture based industries could be considered major. Among them tea industry is prominent. There are 89 tea factories in Matara district and it has contribution to the supply of employments. A few garment factories, Lordstar tyre factory and Lucky yoghurt company have employed more that 20 employees. Higher number of job opportunities has been created in the field of food production and procession, garment related industries, coir and reeds and clay products.

According to industrial statistics in 2003, number of industry unit employed less than 9 employees is 5033 while total employee amounted to 10455. There were 273 factories where more than 10 employees employed and total employees there were 10416. Accordingly total number of employees employed in these factories except domestic industries is 28871. 22.9% of the labour force of Matara district is employed in industrial division.

In 86 villages in 56 Grama Niladari divisions in Divisional Secretariat divisions of Dickwella, Devinuwara, Weligama and Matara, the percentage of people employed in fishing industry is 48% of total population of such areas.

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3.1.4 Irrigation system of the district.

When considered the irrigation system of Matara district, according to statistics of 2011 6 huge irrigation, 7 anicuts, 24 small irrigation lakes and 131 small anicuts could be seen.

Irrigation according to Divisional Secretariat divisions – 2011.

Divisional Secretariat

division

Large irrigation Minor irrigation

Lakes Anicuts Lakes Anicuts

Akuressa 2 1 33

Athureliya 3 2

Devinuwara 2

Dickwella 1 3

Hakmana 3 7 13

Kamburupitiya 1 2 7

Kirinda Puhulwella

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Kotapola 8

Malimbada 2 4

Matara 1 3 4

Mulatiyana 10

Pasgoda 1 10

Pitabaddara 1

Thihagoda 3 8

Weligama 1 4

Welipitiya 3 17

Matara district 6 7 24 131

Source : Statistic Division – Matara.

According to details of District Irrigation Engineer’s office, lane extent cultivated under lakes are 3719 hectares while number of farmers 3851. It is 6573 hectares and 6298 cultivators under the category of anicuts.

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3.1.5 Population information of Matara district.

Male - female population details of 6 census years (1953-2012 by thousands) are mentioned in the following table. Accordingly female population has increased as a whole.

Population (Thousand)

Census year Total population

Male Female

Number Percentage Number Percentage

1953 413.4 208.4 50.4 205 49.6

1963 514.9 255.5 49.6 259.4 50.4

1971 586.4 289.5 49.4 296.9 50.6

1981 643.8 312.2 48.5 331.6 51.5

2001 761.4 367.7 48.3 393.7 51.7

2012 809.3 388.6 47.9 420.7 52.1

Source : Dept. of Census and Statistics.

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Estimated population based on Sectors and sex - 2012

Source : Statistic Division – Matara

Sector Total Male Female

Urban 96,063 46,029 50,034

Rural 690,734 331,374 359,360

Estate 22,547 11,201 11,346

Total 809,344 388,604 420,740

Urban. 12%

Rural 85%

Estate

3%

Sector wise population - 2012

Male 48%

Female 52%

Population - 2012

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3.1.6 Monthly pattern of rainfalls – 2011

Pattern of rainfalls of Matara district is given below.

Month Rainfall to Kekanadura (ml)

Rainfall to Deniyaya (ml)

Annual rainfall 1539.0 3790.6

January 33.5 324.5

February 68.3 355.9

March 58.1 328.5

April 194.5 583.5

May 186.5 289.9

June 25.4 80.3

July 44.8 129.7

August 94.9 250.6

September 60.2 196.7

October 179.2 311.4

November 415.8 566.9

December 177.8 372.7

Source : Grass Resources and Investigation Center – Kekanadura

Tea Research Institute – Deniyaya.

Hilly areas like Pitabaddra, Kotapola and Pasgoda in Matara district has a wet weather with higher rainfall while coastal areas like Matara, Dickwella and Devinuwara has a dry weather. Rainfall in hilly areas is double as in coastal areas.

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3.2 Basic information – Matara district.

District : Matara

Province : Southern

Total land extent : 1282.5 Sq. km.

No. of Divisional Secretariat division : 16

No. of Grama Niladri division : 650

No, of villages : 1658

No. of Polling Districts : 07

No. of Municipal Councils : 01

No. of Urban Councils : 01

No. of Pradeshiya Sabhas : 15

No. of Circuit Bungalows : 01 (Ministry of Public Administration)

No. of Zonal Education office : 04

No. of schools : 358

No. of teachers : 9816

No. of Parliamentarians : 08

No, of Provincial Councilors : 18

No. of Local Govt. Institutions : 193

Population : 809344

No. of houses : 203570

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4. Organizational chart and approved cadre.

4.1 Organizational chart

Operational programme is implemented under Head 262 so that responsibilities and functions could be properly performed in order to achieve objectives of District Secretariat. Two projects are carried out under that programme.

262 Operational programme

Project 1 – General Administration and Establishment services – District Secretariat.

Project 2 - Divisional Secretariats.

In designing organizational chart of District Secretariat under operational programme, not only taff coming under Head 262 but also officers of other Departments serving in District Secretariat have to be entered. Because all these divisions have been established at the premises of District Secretariat in order to provide economic, social and cultural services for the general public under one roof. District Secretary acts as the Head of such district Secretariats.

Example : Dept. of Statistics, ept. Of Cultural affairs and Dept. of Motor Traffic etc.

Organizational Chart.

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4.2 Approved cadre

Following table shows the approved cadre, over staff and vacancies of District Secretariat of Matara and its 16 Divisional Secretariats as at 31.12.2012.

Category District Secretariat 16 Divisional Secretariats

Approved cadre

Over staff Vacancies Approved cadre

Over staff Vacancies

Senior level 1 - - - - -

Tertiary level 7 1 - 80 - 14

Secondary level 36 4 - 1124 - 212

Primary level 13 2 - 128 - -

Other (Casual/Substitute)

2 - - 5 - 4

Total 59 7 - 1337 - 230

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5. Functions done in parallel to the action plan.

5.1 Progress of General Administrative activities

5.1.1. Activities of Grama Niladaries.

There are 650 Grama Niladari divisions in 16 Divisional Secretariat divisions in Matara district and out of them 186 are vacancies.

No. of Grama Niladari divisions belonged to Divisional Secretariats in Matara district.

Divisional Secretariat division No. of Grama Niladari divisions.

Akuressa 46

Athureliya 28

Devinuwara 41

Dickwella 48

Hakmana 34

Kamburupitiya 39

Kirinda Puhulwella 25

Kotapola 37

Malimbada 29

Matara 66

Mulatiyana 48

Pasgoda 43

Pitabaddara 40

Thihagoda 40

Weligama 48

Welipitiya 38

Matara district 650

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All duties and bio data details of Grama Niladaries are maintained by District Secretariat. Accordingly role of District Secretary regarding Grama Niladaries are as follows.

Attach Grama Niladaries to offices

Make transfers within the district

Make recommendations for confirmation in service and promotions

Make recommendations for retirement of Grama Niladaries

Make recommendations for granting language allowance for Grama Niladaries

Maintain bio data information system of Grama Niladaries and report quarterly to Secretary of Local Government regarding approved cadre and vacancies

Duties related to public petitions against Grama Niladaries

Duties pertaining to office inspection of Grama Niladaries etc.

Performance competition of Grama Niladaries are annually held with the hope of providing an efficient service to the people. In this competition Grama Niladari’s office 261 B of Derangala in Divisional Secretariat division of Pitabaddara won the first place in Matara district obtaining 234 marks.

There are some Divisional Secretariats that make surveys on family details in managing Grama Niladari offices and printing books, computerizing data and insert such details into the internet. For an example, in 40 Grama Niladari division in Thihagoda, family details were surveyed and a boo was printed. These documents and files are maintained in Grama Niladari division of Akkara Panaha as a model and all those details are computerized and inserted to internet.

It has been able to provide an efficient service to people through the organization of these competitions. Different type of projects such as rubber plantation projects, pineapple cultivation to avoid soil erosion, toilets and providing drinking water have been implemented with the participation of Department of Rubber Development, Department of Land Use and non governmental organization in order to financially empower the people.

In addition Janasahana accelerated services have been implemented in selected Grama Niladari divisions. In this service, all services done by Divisional Secretariat including solving of land issues, issue of national identity cards, affairs pertaining to births, deaths and marriages and social service activities are done. Holding Ayurvedic clinics are popular here.

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5.1.2 Internal Audit Duties.

Among internal audit activities in 2012, inspection of 2 Divisional Secretariats, conducting 03 special investigation, Supervision of 03 Divisional Secretariats and preparation of 05 paying voucher inspection report are prominent.

5.1.3 Collection of revenue

Revenue collected in the year 2012.

Revenue Head Description Revenue Counting officer Revenue collected

1002.07.00 Stamp fees Commissioner General of Inland Revenue

10,000.00

100.07.02 Registration fees pertaining to Dept. of Registrar General

Registrar General 135,695.00

1003.07.03 Private timber transportation Forest Conservator 701,040.00

1003.07.05 Permit fees related to Defense Ministry

Secretary, Defense Ministry 301,920.00

1003.07.99 Permits - other Secretary, Ministry of Public Admin. & Home Affairs

4,389,784.44

2002.01.01 Rents of Govt. buildings Director General of Treasury Operation

551,622.07

2002.02.99 Interest - other Director General of State Enterprise 7,452,876.61

2003.02.07 Immigration & Emigration permit fees

Controller of Immigration & Emigration

1,000.00

2003.02.13 Exam. and other fees Commissioner General of Examinations

5,178,625.00

2003.02.14 Fees charged under Motor Traffic Act and other receipts

Commissioner of Motor Traffic 40,549,055.00

2003.02.99 Selling and fees - miscellaneous s Director General of Treasury Operation

3,428,781.43

2003.99.00 Selling and fees - other receipts Director General of Custom / Director General of Treasury Operation

17,330,959.12

2004.01.00 Social Conservation Contributing funds - Central Government

Director of Pensions 20,328,819.93

2006.02.00 Sale of capital assets Director General of Treasury Operation

2,520.84

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5.1.4 Human Resources development & Career Guidance Affairs.

Career Guidance Officers and Human Resources Development Assistants who are attached to District Secretariat and Divisional Secretariats are providing guidance and job placements in order to upgrade the socio economic condition of the people.

In parallel to the action plan, the target of Career Guidance Officer in conducting programmes is 132 in 2012. But they have completed 138 programmes. Accordingly they have been able to go forward passing their target. Details of such programmes are mentioned below.

Programme Target for the year 2012 No. of programmes completed in 2012

No. of beneficiaries

School career guidance programmes

G.C.E. (A/L)

G.C.E. (O/L)

38

69

43

70

1341

2109

Career guidance programmes for school leavers.Programme of winning career challenges

Programme of motivation towards self employments.

Teacher awareness programme

07

07

01

07

07

01

512

211

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Graduate programme 01 01 41

Job Society programme 03 03 90

Training programmes on needs

03 03 60

Divisional job market programme

01 01 103

Mobile phone repairing programme

01 01 30

Entrepreneurship training programme

01 01 30

Services provided under Human Resources Development are as follows.

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Provide guidance for setting up goals, developing skills and positive attitudes

Registration of job seekers

To identify job vacancies, register job firms and make placements

To hold district job market and organizing job society

Referring for job opportunities through training and career guidance

Referring for self employments

Accordingly number of job seekers registered in 2012 is 1481. Number of vacancies is 971. Job placement number is 381.

Human Resources Development Assistant attached to district secretariat has made a greater contribution for improving productivity of the district in the year 2012. Accordingly 10 school programmes, 45 in public institutions, 13 community programmes and 7 private firm programmes have been conducted.

5.1.5 Media and Information Affairs

Mass media unit of District Secretariat has been coordinating media institutions to disseminate information of development of the district. Accordingly, 21 media coordination of functions of various ministries and institutions have been done in 2012. 160 press releases have been issued in the year 2012.

5.1.6 Election purposes.

As the Returning Officer in elections District Secretary has a major role to perform. In this process full support of District Assistant Commissioner of Elections, Divisional Secretaries and staff officers of the district including all public sector officers will be given.

Through proper organization of elections in Matara district in all 4 elections which were held lastly Matara district could issue the first election result in the Island. Following measures have been used to reach that target.

In implementation of election purposes, process introduced under I.S.O.Quality management programmes was used.

Preparing strategic plans

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Training of officers of every category who involve in election duties.

Displaying vision and mission at counter centers

Establish strong committees for every election activity.

5.1.7 Registration of persons and lands.

Details of registration of persons and lands of 16 Divisional Secretariats in Matara district in 2012 are given below.

Description Number

No. of births registered within the year 14640

No. of marriages registered within the year 7866

No. of deaths registered within the year 5069

No. of deeds registered within the year 14

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Details of progress of various land duties of 16 Divisional Secretariats in Matara district are given below.

Description Number

No. of permits granted under Lands development Ordinance 3543

No. of grants given 2041

No. of long term lease given 24

No. of long term lease recommended for Land Commissioner

186

No. of land Kachcheri held 94

No. of division days held 68

Total No. of allotments granted within the year 659

No. of land disputes solved 872

No. of recommendations made for legitimating unauthorized

71

No. of permits issued under that 8

No. of measurement orders sent 609

No. of measurement descriptions received 141

No. of encroachers removed 14

No. of cases filed for obtaining possession back 5

No. of lands for which measures were taken to obtain possession back

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Progress of issue of identity cards of 16 Divisional Secretariats in Matara district are given below

Description Number

No. of applications forwarded to Dept. of Registration of Persons 21692

No. of identity card issued to general public by Grama Niladaries 5290

No. of applications for identity cards forwarded to one day service 3582

5.1.8 Disaster Management Activities

Disaster Management Unit has been established in District Secretariat with the aim of taking measures related to possible disasters in the district. Accordingly planning, implementation and supervision of disaster management activities are done by this unit.

Following are the major role and functions related to disaster management purposes in 2012.

1. Sudden Responses

To assist in controlling extinguishing of sudden fire and supervision

To distribute culinary equipments through Pradeshiya Sabhas/ Divisional Secretariats

To provide dry rations for people evacuated to safe places due to land slides

To coordinate in order to provide relief for those who are affected by floods, land slides and inspect houses damaged.

II. Assessment of disasters and accidents.

To inspect houses became unsafe due to rain and rough wind and made theose people aware.

To inspect vulnerable area.

To inspect damages caused due to falling down trees onto houses and make aware of occupiers.

III. Pre disaster activities

To conduct lectures on disaster management for school children/officers of vocational training centers and public officers.

To set up disaster management committees.

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To make aware school children and public sector officers on fire extinguishing.

To hold lectures on minimizing of landslide for school children.

To make aware school children on combating of Dengue.

To make aware community through house to house programmes on on combating of Dengue.

To make aware members of disaster management committees on combating of Dengue.

To clean school background, water collected areas and dirty wells in order to minimize Dengue menace.

To make aware members of disaster management committees on flood.

To provide tents for houses damaged due to heavy rains and storm.

IV. Disaster minimizing activities.

To set up electric siren horn system within the area where tidal waves are powerful.

To make a observation journey on crocodile menace by the side of Nilwala river and collect information on crocodiles in Nilwala river.

Safe bathing port stage III has been implemented to combat crocodile threat.

To carry out reconstruction purposes of rain water management project.

To renovate drainage system since houses were inundated due to blockage of drainage system.

To obtain information about place where rain gages are set up.

V. To hold monthly meeting of disaster management committee and reorganizing

Committees.

27

5.2 Social Services and Cultural Progress.

5.2.1 Cultural and religious activities

5.2.1.1 Cultural activities

It has been able to play a greater role in the year 2012 for cultural promotion, conservation and extension in Matara district. Such activities are mentioned below.

Organized creation competition of public sector officers in Matara district named “Sithijayen Obbata” under the sponsorship of Bodhi Arakshana Sabha of Matara.

Launching of magazine named Matara Suwanda.

Organized home garden competition named Nilgan Diyata Diya Dothak.

Held national independence day festival

Organized Methsarana daily religious programme and monthly religious programme

Organized District Literary competition

Held District Literary Festival

Organized cultural festival of District Secretariat of Matara

Organized new year Bakmaha festival of District Secretariat

Organized All Ceylon Buddhist songs of devotion

Held Nilwala Vesak festival

Participated officers in Poson festival named Lassana Hakmana

Organized medical clinic named Arogya Paramalabha

Organized Art workshop

Workshop on dramas

Setting up of District Cultural Balamandalaya and Matara District Cultural Fund.

Organized musical programme named Gee Rasavindana

Ranaviru flag sale and Ranaviru welfare

Organized programme named Sapathaki Me Daru

28

Organized Perahara (Binara Perahara, Thotamuna Jayamaha Vihara Perahara, Walgama Bodhirukkarama Perahara and Jinajothikarama Vihara Perahara of Thalpawila)

5.2.1.2 Religious activities

Buddhist Affairs division of District Secretariat has been taking measures to have a religious encouragement in whole country by protecting identity of Buddhism and consistence of other religions. Accordingly role performed in 2012 is mentioned below.

Organizing and supervision of skill assessment activities of district Dhamma school students.

Established Viharadhipathi Sangam (Divisional Secretariat divisions of Malimbada, Akuressa, Mulatiyana and dickwella)

Organizing meeting of Sasanakrasha Balamandalaya once three months

Held 05 Samajothi Bikkshu Training programmes

Held 05 training programmes for Dhamma school teachers

Implementation of herbal plants park project named Pandalen Gamata conducted by Presidential Secretariat

Conducting Sil and meditation programme named “ Pahan Sitha Daham Sisilak” at Dasamaha Bodhi Senasuna of Akuressa.

Organizing “Jaya Pirith” at district level which is annually conducted by Defense Ministry.

Organizing district religious festival held in remembrance of becoming president of H.E. President.

Organizing sacred relics of Kapilawasthupura exhibition.

Organizing Nilwala Vesak festival

Organizing ang participation in national Poson festival

Organizing all religious festival conducted by District Secretariat

29

5.2.2. Child Protection Activities

Major role is being played by District Secretariat and 16 Divisional Secretariats in order to prevent daily increasing incidents of child abuse. Abused children will be looked after and treated as well. Accordingly role played related to child protection in 2012 is as follows.

Conducted 4 meetings of District Child development Committee

Conducted memorial programmes on World Children’s Day

Held national day programmes against child labour

Conducted 06 awareness programmes for civil organizations regarding child protection

Conducted 04 awareness programmes for Midwives and pregnant mothers regarding child protection

Made 11 supervision into all children’s homes in the district

Counseling teachers of schools were made aware of child protection

Conducted 08 awareness programmes on child protection for public sector officers

Conducted 35 awareness programmes for the community on child protection

Made 44 investigations into complaints referred through the Child Assisting Telephone Service

Made 24 mediations nto complaints directly received o the office.

30

5.2.3 Social Security Programmes

The aim of this programme is to establish socio economic security of self employees and others involved in improper employments. Beneficiaries those complete 60 years of age will be given a pension and that will reduced welfare cost in the society.

Accordingly, following are the details of implementation of social security pension scheme in the year 2012.

Social Security Pension Scheme No. of persons Amount spent (Rs.)

Recruitment 438

Payments of pensions 265 23,816,323.00

Total disable payments 01 20,000.00

Death payments 08 78,684.00

5.2.4 Social Services Activities

Empowering unprivileged and disabled families and persons and obtaining their contribution for the development of the country is important social task. In this process rehabilitation aid and equipments are given to disable persons and community based rehabilitation programmes are implemented.

Accordingly it has been able to achieve expected targets in parallel to action plan in the year 2012.

From each division of Divisional Secretariat one disabled person is selected and from the district 80 families with disabled persons are given housing aid worth Rs. 250000.00. According to that target housing aid of Rs. 250000.00 could have been able to given for 96families with disabled person in all divisions of Divisional Secretariat.

It is another target to provide living allowance worth Rs. 3000.00 for 34 families in every divisions of Divisional Secretariat and for 544 families in the district.

16 awareness programmes were conducted for pre school teachers to enter disabled children pre schools. Accordingly 31 disabled children have been entered pre schools.

31

5.2.5 District Sport Activities.

When compared to the year 2011, many victories were obtained in 2012. It is important that athletic championship was won by Southern Province at the National Sport festival after 38 years. In addition, Athletes of Matara district have been able to won many gold, silver and bronze medals in the events of Football, Hokey, Volleyball, Netball and Marathon.

Among those victories, one of our especial victory is that an athlete from Matara district became the captain of Sri Lanka Football team in 2013. In addition it has been able to bring forward a several sport stars in the events of Athletic, Cricket, Volleyball, Netball etc.

Matara district team won the championship at the Southern Provincial Inter Non Government athletic and cricket tournament.

Matara district team was able to qualify for basic, semi and final in the tricket tournament of Staff Officers held in Nuwara Eliya organized and conducted by Ministry of Public Administration and Home Affairs. At that event Mrs. Lalitah - Matara District Engineer became the woman of the match.

5.3 Progress of Development Activities.

5.3.1 Expenditure details of Line Ministries and Departments.

Except object code 262 pertaining to District Secretariat, It plays a major role of other ministries and departments. Accordingly expenditure spent pertaining to line ministries are as follows.

Ministry/Department Object Code

Capital Expenditure Recurrent Expenditure

President Secretariat 1 626,725

Ministry of Buddhasasana & Religious Affairs

101 4,988,931

Ministry of Finance & Implementation

102 571,316

State Defense Ministry 103 357,919

32

Ministry of Economic Development

Building Rehabilitation

Vehicle Repair

Furniture and Office equipments

Machines & Machineries

Trainings & Skill capacity

Divineguma

Maganeguma

Primary school 5000 development programme

Decentralized budget

Road development

Rehabilitation of half completed abandoned property

105

1,818,512,555

1,165,232

643,837

623,685

498,000

34,000

151,840,075

656,009,102

30,871,731

47,180,419

864,680,138

63,077,893

1,888,443

29,637,122

Ministry of Disaster Management 106 1,386,275

Ministry of Justice 110 2,135,870

Ministry of Transport 114 5,398,557

Ministry of Port & Highways 117 10,000

Ministry of Agriculture 118 1,856,646 437,052

Ministry of Child Development & Women Affairs

120 2,764,596 12,500,308

Ministry of Public Administration & Home Affairs

121 7,956,180 606,745

Ministry of Social Services 124 1,074,826 20,874,688

Ministry of Technology & Research 133 2,006,186 4,767,314

Ministry of National Languages & Social Integrated

134 38,900 66,500

Ministry of Fisheries & Aquatic Resources Development

139 3,514,070

33

Ministry of Lands & Land Development

153 86,378,334 3,234,119

Ministry of Youth Affairs & Skill Development

156 1,492,461 411,915

Ministry of Environment 160 25,000

Ministry of Cultural & Art Affairs 177 709,240

Ministry of Coconut Development & People Estate

178 132,319,773

Ministry of Agrarian Services & Wild Life

179 91,266

Ministry of Productivity development

181 45,930

Ministry of Public Relation & Public Affairas

183 2,648,369

Department of Buddhist Affairs 201 5,073,843 22,095,508

Department of Cultural Affairs 206 349,202

Department of Social Services 216 6,841,162

Department of Probation & Child Care

217 7,523,429

Department of Samurdhi Commissioner General

218 515,605,700

Department Census & Statistics 252 23,243,345 825,538

Department of Pensions 253 605,721,957

Department of Registrar General 254 615,571

Department of Export Agriculture 289 840,136

Department of Motor Traffic 307 879,994 664,190

Department of Land Use Policy Planning

327 865,307 5,682,468

Department of Manpower & Employments

328 388,183 722,404

34

5.3.2 Development Programmes

5.3.2.1. Gamaneguma

Progress of Gamaneguma Programme as at 31.12.2012 is as follows

Physical and financial progress as at 31.12.2012 (projects of continuation)

Sector

No.

of

Gra

ma

Nila

dari

D

ivis

ion

sele

cted

No.

of p

roje

cts

/ km

Est

imat

ed a

mou

nt R

s,

m

Physical progress Financial progress

No.

of b

enef

icie

ries

A 0

%

B 1

-10%

C 1

1-25

%

D 2

6-50

%

E 5

1-75

%

F 76

-99%

G C

ompl

eted

Allo

catio

n m

ade

Exp

endi

ture

Roads, bridges,culverts

39 40 31.84 1 39 23.85 20.06 4849

Water supply

1 1 0.04 1 0.03 0.03 25

Minor irrigation

35 35 20.29 35 13.72 11.65 2950

Maternity homes

33 33 68.33 33 60.30 56.26 7600

School toilets

31 71 11.07 71 9.78 7.64 12401

Pre schools

6 6 1.32 6 1.29 1.24 702

Estate infrastructure

5 5 4.76 5 3.95 2.78 2845

Admin. (Dist. Sec. & Div. Sec.)

1.98

Total 150 191 137.66 0 0 0 1 0 0 190 112.93 101.63 31372

A-approved (0%), B-(1-10%) - Estimates made, C-(11-25%) - Completed, D-(26-50%) - completed, E-(51-75%) -completed, F-(76-99%)-completed, G-(100%) - completed.

35

Gamaneguma Programme - 2012 Ek Gamakata Ek Wedak

Physical & Financial progress as at 31.12.2012

Sector (1)

No.

of

Gra

ma

Nila

dari

di

visi

ons

(2)

No.

of p

roje

cts

(3)

Tot

al e

stim

atio

n R

s.m

(4

)

Tot

al c

omm

unity

co

ntri

butio

n R

s. m

(5)

Gov

t. C

ontr

ibut

ion

Rs.

M (4

-5)

(6)

Physical pregress

Exp

endi

ture

Rs.

m

No.

of b

enef

icir

ies

A 0

%

B 1

-10%

C 1

1-25

%

D 2

6-50

%

E 5

1-75

%

F 76

-99%

G C

ompl

eted

Roads, bridges, culverts

524 549 645.83 120.73 525.03 22 20 21 4 5 5 472 352.38 219495

Minor irrigation

39 39 45.99 8.06 36.83 4 0 0 2 2 2 29 26.07 10051

Sport facilities

6 6 7.44 1.48 5.98 0 0 0 1 0 0 5 2.93 3750

Buildings 47 47 54.19 10.74 44.70 4 2 1 5 3 2 30 22.39 20432

Maternity homes

6 6 6.83 1.25 5.61 1 0 0 1 0 0 4 2.50 6720

Preschools 11 11 13.29 2.45 10.94 0 2 0 1 0 1 7 5.78 4264

Water supply 9 10 12.40 1.04 11.39 1 1 0 1 1 1 5 2.49 2436

Other 3 3 2.47 0.48 1.99 1 0 0 0 0 0 2 1.94 1397

Dist. Sec Admin.

3.00

Div. Sec. Admin.

3.87

Dept. of Agrarian Admin.

0.03

Total 645 671 788.45 146.24 642.46 33 25 22 15 11 11 554 423.40 268545

A-approved (0%), B-(1-10%) - Estimates made, C-(11-25%) - Completed, D-(26-50%) - completed, E-(51-75%) -completed, F-(76-99%)-completed, G-(100%) - completed.

According to Action plan of the year 2012 total number of projects expected to be completed in the programme “Ek Gamakata Ek Wadak” is 671. 554 of them could be completed. Accordingly, 472 of 549 roads, bridges and culverts, 29 of 39 minor irrigation projects, 5 of 6 sport facility projects, 30 of

36

47 building projects, 4 of 6 maternity home projects and two of three other projects could be completed.

5.3.2.2. Divineguma Programme.

Expenditure of Divineguma Programme as at 31.12.2012 is as follows.

Total expenditure - Divineguma Programme

As at 31.12.2012

Serial No. Programme Provisions allocated

Rs. Cts

Expenditure

Rs. Cts

1 Implementation of Divineguma Programme

127,000,000.00

a. Agriculture 101,412,779.45

b. Animal husbandry 9,307.689.50

c. Fisheries

d. Industries 2,503,286.00

e. Income generation projects 8,654,864.25

f. Miscellaneous programmes 1,153,171.00

2 Divineguma expenditure under Sri Lanka Samurdhi Authority

5,854,096.00 3,987,991.80

3 Diesel and Ceresone allowance 12,600,000.00 12,600,000.00

4 Implementation of livelihood development programme under Sri Lanka Samurdhi Authority

7,889,200.00 7,889,200.00

5 Improvement of secured house units implemented in 2011 under Sri Lanka Samurdhi Authority

482,092.00 482,092.00

6 Expected expenditure under Southern Development Authority

2,300,000.00 2,214,898.33

7 Administration cost – District Secretariat

1,550,000.00 1,550,000.00

8 Administration cost – Samurdhi Authority

84,103.00 84,103.00

Total 157,759,491.00 151,840,075.33

37

5.3.2.3 Development Programme of 5000 primary schools.

Development Programme of 5000 primary schools under Mahinda Chinthana Idiri Dekma

Matara District.

Serial No.

Activities No. of schools selected

No .of schools started work

No .of schools completed

Allocation

Rs. Cts.

Expenditure Rs. Cts.

1 Supply of Electicity facilities

9 9 5

31,500,000.00

30,966,473.84

2 Supply of toilet and sanitation facilities

5 5 5

3 Supply of drinking water

14 14 12

4 Construction of school fence and gates

35 35 35

5 Repair of existing buildings and painting

52 52 52

6 Make the school garden an exemplary garden

10 10 10

7 Preparation of school name board

22 22 22

8 Regularizing activities room of year one students

26 26 26

9 Preparation of children’s play yard

23 23 23

10 Repair of teacher quarters

11 Other 19 19 19

Total 215 215 209 31,500,000.00 30,966,473.84

38

According to Mahinda Chinthana Idiri Dekma, under action plan of programme of development of 5000 primary schools, number of schools selected is 215. Although work started all of these schools in 2012 only 209 completed.

5.3.2.4. Provincial Road Development Programme

Southern Provincial Road development Authority

Physical and Financial Progress as at 31.12.2012

No.

of

road

s

Len

gth

of r

oads

km

.

Est

imat

e R

s.m

.. Physical progress

Exp

endi

ture

Rs.

m.

0%

1-20

%

21-4

0%

41-6

0%

61-8

0%

81-9

9%

100%

Devinuwara 13 48.0 1015.81 1 1 1 10 437.38

Weligama 10 27.4 589.39 1 9 318.55

Akuressa 9 28.95 593.77 1 1 7 250.87

Deniyaya 8 28.95 611.66 3 5 292.53

Total 40 133.3 2810.63 1 0 0 6 2 31 0 1299.33

According to action plan of 2012 number of roads proposed to be completed under Southern Provincial Road development Authority is 40. Within the year physical progress of 6 roads is 41%-60%, 2 roads 62%-80% and 31 roads 81%-99%.

39

Provincial Roads Development Programme

Maganeguma Road Construction Pvt. Limited

Progress as at 31.12.2012

No.

of

road

s

Len

gth

of r

oad

km.

Est

imat

e R

s.m

.

Physical progress

Exp

endi

ture

Rs.

m.

0%

1-20

%

21-4

0%

41-6

0%

61-8

0%

81-9

9%

100%

Matara 9 24.1 584.59 01 01 07 262.05

Hakmana 11 53.3 1263.41 02 07 02 649.59

Kamburupitiya

13 35.52 739.21 13 431.63

Total 33 112.92 2587.21 0 0 03 01 0 27 02 1343.27

According to action plan of 2012 number of roads proposed to be completed under Maganeguma Road Construction Pvt. Limited is 33. Within the year physical progress - 03 roads is 21% - 40%, 01 road 41% - 60% and 27 roads 81%-99%. Number of roads completed is 2.

40

5.3.2.5 Progress of Small Enterprise.

Seri

al N

o.

Des

crip

tion

Tar

get

No.

of

prog

ram

mes

co

mpl

eted

Prog

ress

%

No.

of

aprt

icip

ants

Est

imat

ed T

otal

C

ost

Tot

al

Exp

endi

ture

bo

rne

Perc

enta

ge o

f ex

pend

iture

%

1 One day awareness 30 32 106% 966 - - -

2 Attitude development training course

03 02 67% 49 54,000.00 23,412.00 43%

3 Entrepreneurial programmes

16 14 87.5% 359 448,000.00 191,432.00 43%

4 Technology programmes 03 02 67% 57 120,000.00 34,008.00 28%

5 Follow up workshops 02 01 50% 33 20,000.00 - -

6 Project inspections 09 13 144% 285 108,000.00 210,737.00 195%

7 Productivity programmes 01 - - - 50,000.00 - -

8 Market 02 01 50% 80 500,000.00 408,500.00 82%

9 Referring for industrial exhibition

- 01 - 450 - 16.063.00 -

10 Acconting programme 01 01 100% 26 32,000.00 20,100.00 63%

11 Get together of purchasers and sellers

01 01 100% 81 - 67,727.50 -

12 Mighty mind programme 01 01 100% 28 50,000.00 228,170.00 456%

13 Managemeng programme 01 - - - 32,000.00 - -

14 Business counseling 01 - - - 20,000.00 - -

15 Award of credit certificates

01 01 100% 320 144,200.00 241,386.00 167%

16 Union reorganization - 02 - 175 - 5,600.00 -

17 Selection for mighty mind programme

- 07 - 211 - 47,531.00 -

Total 71 79 111% 3120 1,578,200.00 1,494,666.00 95%

41

Small Enterprise Development Division of District Secretariat plays a major role in strengthening small entrepreneurs. Beneficiaries are called and selected at the level of Divisional Secretariats for one day awareness programmes. In this programme introduction is made on the institution and available programmes as well. According to the action plan in 2012 target was to hold 30 one day programmes. Accordingly in the year 2012 it was able to hold 32 one day programmes. It is a progress of 106%.

Attitude Development Training Course is two days programme. In this programme, needy background is provided for those are ready to start business and attitude development will also be carried out on how to select businesses. Progress thereof is 67% in 2012.

In programmes of way to business awareness is made on basic knowledge management, Marketing, Bokk Keeping etc. This a three days training programme. In 2012 progress of these programmes is 87.5%.

Follow up work shops are conducted to discuss the progress of beneficiaries. 01 workshop was held for the year 2012.

In evaluating the project progress needy advices are given visiting the project. According to the action plan of 2012the target was to check 09 projects. But that target was passed and 13 projects were checked. Progress thereof is 144%.

Through fair and exhibition held during period from 03 to 08 days demand for small entrepreneurs is increased. Its progress in 2012 is 50%.

Mighty Mind programme was a residential training programme held in two stages based on youth day. In this programme, beneficiaries those who involve in business and expect to start a business were encouraged.

The best entrepreneur was selected and awarded among entrepreneurs those who participate in programmes conducted by Small Enterprise Division at district level. First, Second and Third places were selected in fife categories such as Production, services, handicraft, agro food production and retail sale. First places faced national level competition. The first place in Handicraft category at national level was awarded to “Lekha Batik”. Third place in Service category was awarded to K.G.K. Agencies, Meddawatte, Matara. (Distribution of roofing tiles).

42

5.3.2.6. Samurdhi Development Programme.

Under Divineguma National programme, Samurdhi Authority implemented in 2012 development programmes such as bee keeping, ornamental flower cultivation, mushrooms cultivation and secured domestic constructions. Progress of such programmes is as follows.

Serial No.

Project Description No. of projects approved

No. of projects completed

Physical progress

Financial progress

Rs. Cts.

1 Bee keeping 245 243 99% 495,200.00

2 Ornamental flower cultivation

89 87 98% 2,244,399.00

3 Mushroom cultivation

166 162 98% 1,507,573.78

4 Secured domestic construction

38 26 68% 2,076,800.00

Accordingly it has been able to complete 243 of 245 projects of Bee keeping project in 2012. Physical progress of it is 99%. 87 of 89 flower cultivation project was completed and its progress is 98%. 162 of 166 approves project of Bee keeping were completed having physical progress of 98%.

Diriya Piyasa Housing Programme.

Serial No. Stage No. of houses approved

No. of houses completed

Allocation made No. of beneficiaries

1 Stage 1 20 20 2,000,000.00 20

2 Stage 2 247 247 10,000,000.00 247

3 Stage 3 22 22 2,200,000.00 22

Statistics show that all approved 289 were completed in Diriya Piyasa housing programme.

43

5.3.2.7 Building construction of District Secretariat according to the Action Plan.

Rehabilitation and Improvements of Capital Assets under Object code 262 (Building & Constructions)

Ministry / Department Object Code Capital Expenditure

Recurrent expenditure

District Secretariat of Matara

Rehabilitation and Improvements of Capital Assets

Building and Constructions

District Secretariat of Matara

Improvements of GA,s Residency, Improvement of toilet pit of Addl. District Secretary, Improvements of Asst. district Secretary, Improvements of Govt. Quarters No. 6, Improvements of buildings A and B, Fixing name boards at access road to GA’s Residency, Improvements of water tank of GA’s Residency, improvements of toilet system of GA’s Residency, essential improvements of office, preparing Tele conference room, Fixing tables in the auditorium, Improvements of sport room, aluminum partitioning of office building, Tinting glass of building C, fixing 06 electric bells, purchasing shower and curtains, fixing wires for 08 intercom telephones of Planning Division and Field officers’ division, improving canteen of office, curtaining of Samurdhi, disaster and Audit divisions, Fixing glassed cover for the Buddha statue.

Divisional Secretariat of Weligama

Preparation of rain cover of the office

Divisional Secretariat of Kamburupitiya

Preparation of a bicycle garage

Divisional Secretariat of Hakmana

Preparation of office counter and rack for office room

262

5,415,136.93

195,570.00

200,000.00

254,673.00

44

of Divisional Secretariat

Divisional Secretariat of Pasgoda

Water supply of quarters, repair of bathroom of Asst. Div. Secretary and repair of ceiling

Divisional Secretariat of Kotapola

Repair of garage and toilets

Divisional Secretariat of Malimbada

Partitioning of auditorium of upper floor, fixing a basin in canteen, preparing a counter in Shroff division and making timber stage in auditorium.

Divisional Secretariat of Akuressa

Repair of toilets of ground floor

Divisional Secretariat of Dickwella

Repair of quarters of Divisional Secretary, filling soil and landscaping of front land of the office.

Divisional Secretariat of Thihagoda

Fixing ceiling fans, fixing a table in computer room, preparing a distributing board for quarters of Divisional Secretary, repair of office buildings, making wall of office well.

Divisional Secretariat of Devinuwara

Construction of canteen and guard room

Divisional Secretariat of Welipitiya

Fixing a gate to wall of field officers building , constructing water drainage system behind office and improving rear wall.

Divisional Secretariat of Kirinda Puhulwella

Repair of toilet system and preparing front stare case.

Divisional Secretariat of Pitabaddara

Widening land division and repair toilet annexed to Divisional Secretariat.

256,999.92

296,096.68

137,922.47

308,565.51

99,903.66

85,841.24

298,869.06

268,227.29

268,000.00

186,193.06

45

Divisional Secretariat of Athureliya

Fixing ladder to water tank of quarters of Divisional Secretary and fixing doors and windows to canteen.

Total

16,350.00

8,288,348.82

According to Action plan of 2012, estimate under building rehabilitation and improvement of object Code 262 is 6 m. The way of planning such sum for 4 quarters and actual expenditure are given as follows.

Quarter Expected expenditure as per action plan (Rs.)

Actual expenditure of 2012 (Rs.)

First quarter 1,000,000.00 969,355.45

Second quarter 4,000,000.00 828,499.55

Third quarter 1,000,000.00 3,049,925.00

Fourth quarter - 3,440,569.00

Total 6,000,000.00 8,288,349

Taking into consideration needs of District Secretariat and 16 Divisional Secretariats, it had to obtain Rs. 2,650,600.00 by changing F.R.66 under building rehabilitation and improvement.

46

Acquisition of Capital Assets (Buildings and construction)

Details of acquisition of Capital Assets under Object Code 262 (Buildings and construction) are as follows.

Ministry / Dept. Object Code Capital Expenditure Recurrent expenditure

District Secretariat - Matara.

Acquisition of capital assets.

Buildings and construction

Paying bills pertaining to construction of building C of district Secretariat, setting up of Tele conference unit in building C, constructing canteen of District Secretariat, construction of internal audit division, making iron fence in front of district Secretariat, Fixing ray system of Buddha statue, construction of Divisional Secretariat of Matara, construction of walls around quarters of Chief accountant and Engineer and making gate grills.

Total

262

57,336,079.08

According to Action plan of 2012, under acquisition of capital assets of object code 262, estimate for construction buildings is Rs. 67 m. But in the year 2012 provision cut is 9% out of total capital estimate. Total capital estimate is Rs. 82.6 m. 9% of such allocation is Rs. 7,434,000.00. Such total allocation has kept cut from building construction.

47

Accordingly spendable balance of provisions under construction of building is Rs. 59,566,000.00.

The way of planning such sum for 4 quarters and actual expenditure are given as follows.

Quarter Expected expenditure as per action plan (Rs.)

Actual expenditure of 2012 (Rs.)

First quarter 37,000,000.00 15,528,524.36

Second quarter 7,566,000.00 15,694,630.64

Third quarter 5,000,000.00 8,663,332.00

Fourth quarter 10,000,000.00 17,449,592.00

Total 59,566,000.00 57,336,079.00

5.4. Annual Accounts

5.4.1 Appropriation Account

48

49

50

51

52

53

54

55

56

5.4.2 Govt. Officers’ Advance Account B for 2012

Max. limit of expenditure (Rs.

Cts.)

Minimum limit of receipts

(Rs. Cts)

Max. limit of credit (Rs. Cts.)

Approved limit as per

estimates of 2012

50,500,000.00

35,000,000.00

182,000,000.00

Actual value of 2012

47,959,775.36

40,713,962.59

178,895,009.33

Govt. Officers’ Advance Account B for 2012

Loan category

District Secretariat Divisional Secretariats Total amount paid (Rs. Cts.)

No. of paid to

Amount (Rs. Cts.)

No. of paid to

Amount (Rs. Cts.)

Distress loans

33 1,317,702.00 504 39,681,595.00 40,999,297

Festival advance

56 280,000.00 953 4,765,000.00 5,045,000.00

Special advance

38 95,000.00 428 1,070,000.00 1,165,000.00

Bicycle loans

6 30,000.00 27 162,000.00 192,000.00

Other 6 231,091.00 33 327,387.36 558,478.36

Total 139 1,953,793.00 1945 46,005,982.36 47,959,775.36

57

5.4.3 General Deposit Account

Acc.No. Initial balance as at 01.01.2012

Receipts within year 2012 (Rs. Cts.)

payments within year 2012 (Rs. Cts.)

Final balance as at 31.12.2012

6003/0/0/38/0

6003/0/0/8/0

127,161,023.65

132,039.04

560,010,901.95

132,039.04

420,522,559.59

-

266,649,366.010

-