District Planning in ePlan

July 2015

Consolidated Planning & MonitoringEve CarneyExecutive Director

Renee PalakovicDirector of Planning

Eve.Carney@tn.govRenee.Palakovic@tn.gov

Objectives

Objectives

• Updates to the Planning Tool• Navigating ePlan:

– Sections Page– Needs Assessment

• Plan Checklist• CORE Role in Review Process• LEA and School Plan Approval• ePlan User Roles

Updates to Planning Tool

Pre-Populated Data

• Data tables have been provided so LEAs and schools may view relevant data for the needs assessment. When the needs assessment screens are opened, some of the data elements will be visible. Other data elements for the most recent school year will be loaded once they become available.

• LEAs and schools will not enter most data. For pre-populated data, cells will be locked from user entry. – Exception: “Staff Characteristics” and “School Data” in the

“Additional Areas” section can be entered by the user.

Pre-Populated Data Example

Required Entries / Optional Entries

• Items in the needs assessment with an asterisk* are required entries.

• LEAs should analyze the data and provide a summary of progress and challenges, identifying underlying reasons for each. Cite specific examples where possible.

• Other items are optional but are still key data points in a comprehensive needs assessment.

• LEAs will not be required to provide a narrative for optional items; however, LEAs may elect to address these.

IDEA Annual Performance Report - NEW IDEA Annual Performance Report (APR)(*Required for some)• If your district was assigned a determination of

"needs assistance" or "needs intervention", you will be required to address only the indicators flagged on your determination rubric.

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Navigating ePlan: Sections Page

Sections Page

• The sections page provides a quick way to navigate between the main planning component pages.

LEA Planning Team

LEA Planning Team (*Required)• Please identify all planning team members, including

title. The plan shall be developed in consultation teachers, principals, administrators (including administrators of Title programs), and other appropriate school personnel, and with parents of children. 

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Navigating ePlan: Needs Assessment

Text Entry Boxes

• The enhanced needs assessment screens provide guiding questions to facilitate in the completion of a comprehensive needs assessment allowing the LEA to summarize its analysis of the data.

• Each of the guiding questions provides a text box with functions where the content may be copied and pasted from another document or typed directly into the text box.

• The functions available allow text to be formatted to allow bolding, underlining, bullets, etc.

Summary of Accomplishments

Summary of Accomplishments and What’s Working (*Required)• Summarize your accomplishments and what is

working for students. To what do you attribute these accomplishments?

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Guiding Questions

Accountability Achievement Targets (*Required)Accountability Gap Targets (*Required)Subject Areas (*Required for RLA & Math)

• Analyze the data and provide a summary of progress and challenges, identifying underlying reasons for each. Cite specific examples where possible.

• You may insert other data points as needed.

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Guiding Questions

Progress/Growth Data (*Required)• TVAAS – Analyze the data and provide a summary of

progress and challenges, identifying underlying reasons for each. This analysis may include a reflection of TVAAS scores across different subjects and grades, and/or for particular groups of students using diagnostic reports. 

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Guiding Questions

Explore/Plan/ACT (*Required)Graduation Rate (*Required)

• Analyze your data and provide a summary of progress and challenges, identifying underlying reasons for each.

Other College & Career Readiness Data• Consider a variety of data sources (AP, dual

enrollment, dual credit, etc.) and provide a summary of progress and challenges, identifying underlying reasons for each.

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Guiding Questions

School Climate & Culture• Consider a variety of data sources related to school

climate and culture and summarize. Cite specific examples where possible, considering differences in subgroups where relevant. Data evaluated could include safety, discipline, attendance, survey responses (parent, teacher, and/or student), etc.

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Additional Areas Guiding Questions

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IDEA Annual Performance Report - NEW IDEA Annual Performance Report (APR)(*Required for some)• If your district was assigned a determination of

"needs assistance" or "needs intervention", you will be required to address only the indicators flagged on your determination rubric.

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APR Data Examples

APR Data Examples

APR Data Examples

Prioritized List of Needs

Prioritized List of Needs (*Required)• List, in priority order, your top 3-5 areas of need as

identified through the needs assessment. These should be the areas that you can most reasonably address in the coming year.

• Prioritizing needs will identify the most critical areas where your work will begin with the creation of goals and strategies. 

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Plan Checklist

LEA Plan Checklist

• The LEA should use the checklist as a guide to ensure all areas have been addressed in the plan before it is ready for CORE review

• CORE offices will use the checklist to provide feedback to the LEA regarding revisions the LEA should make to the plan

CORE Role in the Review Process

Review Process

• CORE offices will:– Support LEAs in their planning (data analysis, goal-setting)– Review submitted LEA plans against checklist– Provide feedback during review process on what revisions the

LEA should make to the plan– Approve LEA plans (CORE Director)

CORE Office Review to Ensure:

• Planning Team with stakeholder representation • Summary of Accomplishments • Text responses to data to ensure the LEA is

addressing the guiding questions• Prioritized list of needs which align with data• Goals which are SMART and align with prioritized

needs • Research-based strategies • Appropriate action steps for the goals and strategies• Dates of Completion and Person(s) Responsible which

are appropriate– Dates of Completion should not all be the last day of the

school year but should be dates appropriate to the action step

LEA & School Plan Approval

Planning Due Dates

• August 3 – September 15, 2015: – LEAs begin updating plans with August 3 release of district-

level accountability data– LEAs must update ePlan with 2015-16 school year district

plans and finalize for approval by September 15

• October 15 – November 15, 2015: – All schools must finalize plans by November 15– Title I schools are required to enter 2015-16 school year plans

in ePlan

• December 15, 2015: – LEAs will have reviewed all school plans and completed the

LEA School Plan Assurances page. – The LEA must complete the assurance page for school

plans even if the school plans were not entered in ePlan.

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LEA Plan Approval / School Plans

• In order to be considered fully approved, the status of the LEA Plan must be “TDOE Plan Reviewer Approved”.

• Ideally the LEA plan would have a status of “TDOE Plan Reviewer Approved” before schools begin editing inherited goals and strategies. This will ensure the school is seeing the LEAs final version of goals.

• The LEA must have an approved LEA Plan before a school can click on DRAFT COMPLETED on any school plan within the LEA (schools inherit LEA goals/strategies).

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LEA Plan Approval / School Plans

• To expedite the process for entering school plans in ePlan, schools may work on their needs assessment entries in ePlan, even though they may not have a fully approved LEA plan.

• LEAs are responsible for approving and monitoring school plans for required components (i.e. 10 school-wide components, targeted assistance components, etc.)

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LEA School Plan Assurances

• LEAs must Update School Plan Assurances page.– The Local Education Agency (LEA) hereby assures the State

Education Agency (SEA) that the LEA has worked in consultation with schools in developing and implementing their school plans and activities and has approved the following school plans. These plans meet requirements of ESEA SEC. 1114 or 1115, or T.C.A. 49-1-613, where applicable. 

ePlan User Roles: District and school-level

Adding School-level Users to ePlan

• The TDOE ePlan System Administrator is responsible for LEA-level users.

• LEAs will be responsible for adding and deleting school-level users into ePlan. Contact Linda.Stachera@tn.gov with questions.

• Each LEA will designate an LEA user for the role of “User Access Administrator” to maintain school-level ePlan users.

Adding School-level Users to ePlan

• The LEA User Access Administrator will have the ability to add/delete School Plan users, and re-set passwords for School Plan users.

• Instructions for adding School Plan users are located in TDOE Resources under “District and School Planning Tool (ePlan).”

• NOTE: CORE office are not be responsible for reviewing school plans

Data Entry Users – Schools and LEAs

A School Plan user may:• Edit his/her own School Plan• View the LEA Plan• View the School Plans of the other schools within the

LEA• Be granted access to more than one school if he/she

works in more than one school

An LEA Plan user may:• Edit any School Plan within the LEA• Edit the LEA Plan

NOTE: An LEA Plan may only be edited by an LEA-level user

Questions?

FRAUD, WASTE or ABUSE

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NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any

activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline:

1-800-232-5454

Notifications can also be submitted electronically at:

http://www.comptroller.tn.gov/hotline