district 55 teams need training!
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District 55 Teams Need Training!. Why Train As Teams?. Club Officers – Your Opportunity for Leadership. Lead by example Get training Demonstrate responsibility Plan for Success. Your best tool for club success:. The Distinguished Club Program!. - PowerPoint PPT PresentationTRANSCRIPT
District 55 Teams Need Training!
Why Train As Teams?
Club Officers – Your Opportunity for
Leadership
Lead by example Get training Demonstrate responsibility
Plan for Success
Your best tool for club success:
The Distinguished Club Program!
The 10 goals of the Distinguished Club
Program:1. 2 CCs2. 2 more CCs3. One ACB, ACS, or ACG4. One more ACB, ACS, or ACG5. One CL, ALB, ALS, or DTM6. One more CL, ALB, ALS, or DTM7. Four new members8. Four more new members9. Min of 4 officers trained 2x/year10.One dues renewal invoice and one
club officer list submitted on time
Recognition Earned:Any club with at least 20 members
or a net gain of five new members on June 30th and who achieve the following number of goals on their DCP will receive the following distinctions:
Five of 10 Goals:
Distinguished Club!Seven of 10 goals:
Select Distinguished Club!Nine of 10 goals:
President’s Distinguished Club!
The Distinguished Club Program And Club Success Plan
Ensures members needs are being met
Helps guarantee club health now and into the future
Sergeant at Arms,DCP Success
Depends on You!
A leader by example as you are on time and prepared
The first face most guests will see
As club Sergeant at Arms, you are…
Arrange room and equipment
Greet members / guests
Ensure meetings start on time
As club Sergeant at Arms, you will…
Schedule meeting location
Arrange for food service
Collect ballots/tally votes
As club Sergeant at Arms, you will…
Delegate!Gives members a
chance to contribute while giving you valuable leadership experience!
Too much to do in too little time?
Treasurer,DCP Success
Depends on You!
Creating your budget:
Work with the president and the executivecommittee!Incomes
Member duesFundraising activities
ExpensesTrophies and ribbonsAdministrative suppliesEducational materials
Is the product you wish to sell donated?
Is the service you wish to provide voluntary?
Is it the club rather than a member who receives monetary compensation?
Is at least one-third of the club’s total support from member dues?
Is the fundraising activity conducted on an infrequent and irregular basis?
Is the fundraising activity legal in your city, state, province or country?
Will the profits be used for the furtherance of Toastmasters International’s exempt purposes, which include:
Building and improving clubs
Training club and district officers
Purchasing educational program materials
Sending a voting delegate to district conferences or the International Convention
Covering general administrative expenses connected with the operation of the club or district
A “no” answer to any of these questions means the activity is prohibited!
Fundraising – Questions to ask first!
Tell members when dues are due
Collect /submit dues to WHQ online
Submit new applications / dues to WHQ online
As Treasurer, you will…
Pay all bills promptly
Keep records of all financial transactions
Present financial reports
Submit accounts for audit upon request
As Treasurer, you will…
Secretary,DCP Success
Depends on You!
Ensures all members receive the Toastmaster magazine and club newsletter
Keeps track of those eligible for educational awards and speech contests
Maintaining Membership Roster
Helps the vice president membership follow up on absent members
Tracking Attendance
When someone joins, a form 400 and dues should be mailed or submitted online immediately.
Delays could make someone ineligible for educational awards and speech contests!
Submitting records to World Headquarters
The Dues renewal invoice
Submitted twice each year
Lists all paid members on file at World Headquarters
Due at World Headquarters on October 1 and April 1
Work with the president, vice president membership, and treasurer to turn it in on time and earn your club’s success in the DCP!
As club Secretary, you will… Record and read meeting minutes
Assist with the semiannual membership report
Report new officers to TI within 10 days
Keep club constitution and standard bylaws with the club records
Vice President Public Relations, DCP
SuccessDepends on You!!
To increase awareness and appreciation for the Toastmasters program.
The Goal of Public Relations:
Target your audience
Develop a media list
Send promotional material to media members
Creating a Public Relations Program
Writing a news release:
Tell a good story
Use quotes
Format for readability
Get to the point first
Why?
Documents and promotescurrent events
Informs with educational material
Provides visitors with “take-home” value
Create a Club Newsletter/Web Site
Resources You WANT & NEED!
• Website tool
• Weebly.com
• Club Automation
• Easy-speak.org
• Marketing
• Facebook!!!
As Vice President Public Relations,you will…
Promote your club’s regular meetings and special events to local media
Communicate upcoming events to your club members
Maintain club’s publicity materials
Publish and maintain your club’s newsletter and/or website
Vice President Membership, DCP Success
Depends on You!
Reaching for 20 – Charter membership
strength!Why 20?
Keeps meetings exciting and varied
Keeps the talents and energies of club members from being stretched too thin
Make it a club goal to add 2/3 member each monthChallenge club members and leaders to bring one guest every month – and then be the first to do just that!
How to get there…
Promote benefits to current members
Promote Toastmasters benefits to others
Hold at least two membership contests
Offer recognition
Strategies for Membership Growth
Individual Recognition – The Annual Membership Program!
Recognizes individuals who sponsor 5, 10, 15 or more new members during the year.
Toastmasters Membership Contests:
Toastmasters Membership Contests:
Club recognition for 5 or more new, dual, or reinstated members!
The Smedley AwardAugust thru September
Talk Up ToastmastersFebruary thru March Beat the Clock
May thru June
Transform Guests into Members
Personally welcome guests and introduce them to others
Explain benefits and follow up
Complete application andsubmit online immediately
Welcome new members into the club
Contact absent
members
Conduct surveys
Distribute evaluation
forms
Guarantee current member Satisfaction
As Vice President Membership, you will… Conduct an ongoing membership program
Promote Toastmasters membership building contests
Follow up with guests
Attend club executive committee meetings
As Vice President Membership, you will… Attend and vote at area council meetings
Ensure each guest completes a guest card
Report on membership goals and achievements
Ensure current members’ needs are being met
Vice President Education, DCP SuccessDepends on You!
You are the 2nd Highest ranking club officer!
Lead by example Monitor the club’s progress
Preside when president is absent
Envision / Plan / Direct Club Meetings
Plan dynamic club meetings 3-6 weeks in advance
Create varied programs
Encourage effective evaluations
The Toastmasters Educational Program…
Promote participation in the communications and leadership tracks!
Tracks are not mutually exclusive – members can work in both at the same time!
Tips for Integrating the Competent Leadership
Manual Display manual in club meetings
Discuss evaluations Educate mentors Track progress
Orient New Members
Introduce and explain materials & procedures
Match with mentor
Get members participating
Become familiar with:
Success/Leadership Success/Communication Youth Leadership High Performance Leadership Program
Educate members about other leadership opportunities!
Boost Participationin Toastmasters
Activities! Explain training benefits
Organize speech contests
Promote area / district meeting attendance
Club President,DCP Success Depends on
You!
Gather your team!
Hold regular executive committee meetings with club officers.
Give your club officers shared ownership and responsibility for the club mission!
Monthly executive committee meetings are a good idea!
Ask yourself and your executive committee … What is your idea for a
club vision? What would you like to see
at all club meetings? What specific things would
you like to improve?
Including your executive committee will give them shared ownership and responsibility for the vision!
Create a vision:
Goals should be… Specific Measurable Action-oriented Realistic Time-boundUse the Club Success Plan and the Distinguished Club Program to motivate performance and track progress!
Set your goals!
Represent the Club Act as liaison between club / area / district
Participate in and vote at area / district functions
Vote at the International Convention or send proxy to district governor
As Club President, you will…
Preside over club meetings
Hold and chair executive committee meetings
Know the Distinguished Club Program.
Attend district and area council meetings
As Club President, you will…
Ensure timely submission of semi-annual dues renewals and membership reports
Oversee administrative operation of the club
Assist with transition of new officers at the end of your term
Encourage and guide! Give each club member and leader the attention and respect they deserve
Demonstrate excellence as you carry out club goals and proceed through the Toastmasters educational tracks
Lead by example – others will follow!
“Coming together is a beginning.Keeping together is progress.Working together is success.”
-Henry Ford
District 55 Teams Newly Trained!