distribute and share your schedules

8/3/2019 Distribute and Share Your Schedules

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Distribute and Share Milestones Schedules- -

DISTRIBUTE AND SHARE MILESTONES SCHEDULES Distribute &

Share Milestones Schedules

Distribute and Share schedulesacross the hall or across the world!

ake sure your colleagues and clientsstay up to date on your projects by

sending, sharing, and presenting yourschedules. KIDASA’s Milestones soft-

ware makes sharing schedules easy by

offering you a variety of distribution op-tions.

The methods are user-friendly, and the

results are presentation-perfect. Need

help deciding which method works bestfor you? Keep reading. We’ve included

each method along with step-by-step “how to” to get you started.

Choose one of the follow ing meth-ods:

Create a PDF.

Use the Free Milestones Viewer.

Publish as a single HTML page.

Publish as a set of HTML pages

complete with “hotspots” for drill-

down. Copy and Paste into Word.

Copy all pages to PowerPoint.

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DISTRIBUTE AND SHARE MILESTONES SCHEDULES

Create a PDF File

KIDASA Milestones Professional and Milestones Simplicity software includes Save

As PDF, a feature which enables Milestones to directly save to a PDF file. Justselect File | Save as PDF and enter a file name; then when the file has been created,

click OK to view the new PDF. The PDF file automatically includes a bookmark section

made up of any bookmarks in the schedule, and optional buttons for hyperlinks.





Use the free Milestones Viewer

If your colleagues and clients don’t own a copy of Milestones, they can download the freeMilestones Viewer. The Viewer allows anyone to view and print a Milestones schedule

without making changes to it. Just e-mail your schedule as an attachment or keep sched-ules in a shared folder. Use the Viewer to open the Milestones file to see the latest sched-ule updates. The Viewer user can print the schedule, filter, zoom, view symbol notes, ac-

cess other documents via symbol hyperlinks, toggle between Gantt and calendar views,copy the schedule to the clipboard and more. The viewer can open Milestones Simplicity

and Milestones Professional schedules.

The Milestones Viewer is available for free here: www.kidasa.com/viewer

Step 1 Milestones user :

Send the chart via e-mail attachment.

Step 2 Viewer user :Receives the e-mail. The attachment has one

of these icons:

Step 3 Viewer User :

Click on the icon and the viewer reads the chart.





Use Milestones’ I nternet Publishing W izard to quickly and easily create schedulegraphics and HTML pages-ready for your web site. And you don’t have to know a thing

about HTML.

Choose Internet Publishing on the Connections tab of Milestones Profes-sional. The wizard will guide you through the process step by step.

Does your schedule have links to other schedules? If so, hyperlinks will beconverted into web page hotspots with drilldown capabilities. Just publish the top-level

schedule as HTML and all linked schedules become linked HTML pages as well. If yourschedule has symbols with hyperlinks to web pages or other documents, hotspots will be

created for these as well.

Publish as HTML Pages for Internet or a Local Intranet





Publish a Tiered Hierarchy

If your schedule is outlined, you can create a set of HTML pages called a “tiered hierar-

chy” with multiple HTML pages. On a tiered hierarchy set of HTML pages, the first HTMLpage generated is the top level, or summary schedule. When the summary bar is clicked,

a second HTML page is opened which represents the level two tasks. If any of the leveltwo tasks have underlying tasks, clicking any level two task will result in a subsequent

HTML page. All of these HTML pages are generated automatically based on the outlineschedule of the original Milestones Professional schedule.

Publish as HTML Pages (Continued)

Click a top level task

View Level 2 tasks.

Click to view lower level





Copy All Pages to PowerPoint

Perhaps the easiest way to copy your schedule into a presentation is by

choosing Copy All Pages to Pow erPoint on the Connections tab. With oneclick, your Milestones schedule is placed within Microsoft PowerPoint, readyfor you to share, present, and distribute.





DISTRIBUTION

METHOD

FILTER,

SORT,PRINT

COMMENTS

MI LESTONE VIEWER YES Users need Milestones

Viewer

PDF NO Users need Adobe PDFReader.

INTERNET PUBLISH -

SINGLE PAGE

NO Any Browser can be used.

INTERNET PUBLISH—

TIERED


INTERNET PUBLISH -HYPERLINKS


COPY ALL P AGES TO

POWERPOINT

NO Users need Pow erPoint.

COPY TO WORD NO Users need Word.

EMAIL

Send user

the file

Send userthe PDF file

Send user

a link

Send user

a link

Send usera link

Send user

the Power-Point file

Send userthe Wordfile

PRINT N/ A N/ A Traditional method, still

common and often desir-able.

Summary of Distribution Choices

distribute and share your schedules

Documents