dissemination plan pu contract n. 295364 - deserve project€¦ · defining the purpose of...

Dissemination plan PU Copyright DESERVE

Contract N. 295364

Dissemination plan Deliverable n. D7.1.1 – Dissemination plan

Sub Project SP7 Dissemination and Exploitation

Workpackage WP7.1 Dissemination

Task n. T7.1.1. Dissemination plan

Author(s) S. Fruttaldo

(ICOOR)

Contributions by

Coordinator and

partners

File name DESERVE_D7 1

1_Dissemination plan_06

Status Final

Distribution Public (PU)

Issue date M6 Creation date 1 Feb 2013

Project start and

duration

1st of September, 2012 – 36 months

Dissemination Plan PU Copyright DESERVE

Contract N. 295364

February 2013

of 40 ICOOR

TABLE OF CONTENTS

TABLE OF CONTENTS ............................................................................................. 2

LIST OF FIGURES .................................................................................................. 4

LIST OF TABLES .................................................................................................... 4

LIST OF ABBREVIATIONS ....................................................................................... 5

REVISION CHART AND HISTORY LOG ....................................................................... 6

EXECUTIVE SUMMARY ............................................................................................ 7

1. INTRODUCTION ............................................................................................... 9

1.1. Background ....................................................................................................... 9

1.2. Scope ............................................................................................................... 9

1.3. Target audience ............................................................................................... 10

2. DESERVE KEY MESSAGES ................................................................................ 11

3. TARGET GROUPS ............................................................................................ 14

4. DISSEMINATION STRATEGY ............................................................................. 16

5. DISSEMINATION METHODS AND TOOLS ............................................................ 19

5.1. Overview of dissemination methods and tools ....................................................... 19

5.2. 24

5.2.1. Description of the key dissemination tools Project identity: the logo .................................. 24

5.2.2. Templates .................................................................................................................. 24

5.2.3. Website ..................................................................................................................... 26

5.2.4. Project repository ........................................................................................................ 28

5.2.5. Posters and a leaflet .................................................................................................... 29

5.2.6. Video ......................................................................................................................... 31

5.2.7. Newsletter.................................................................................................................. 32

5.3. List of events and activities ................................................................................ 33

5.4. Submitting papers and articles: Dissemination Release Procedures ........................... 37

6. CONCLUSIONS ............................................................................................... 39


Contract N. 295364

February 2013

of 40 ICOOR

REFERENCES........................................................................................................ 40


Contract N. 295364

February 2013

of 40 ICOOR

LIST OF FIGURES

Figure 1 - Dissemination scopes and tools. ............................................................. 16

Figure 2 DESERVE logo......................................................................................... 24

Figure 3 - Documents template. ............................................................................ 25

Figure 4 - PowerPoint template. ............................................................................ 26

Figure 5 - DESERVE website Homepage. ................................................................. 28

Figure 6 - DESERVE SharePoint tool for sharing documents and having an online

calendar. ..................................................................................................... 29

Figure 7 – Leaflet ................................................................................................ 30

Figure 8 – Poster ................................................................................................. 31

Figure 9 - Events roadmap .................................................................................... 36

LIST OF TABLES

Table 1 - Overview of Dissemination methods and tools ........................................... 19

Table 2 - List of events ......................................................................................... 34


Contract N. 295364

February 2013

of 40 ICOOR

LIST OF ABBREVIATIONS

ABBREVIATION DESCRIPTION

cc carbon copy

D (e.g. in D7.1.1) Deliverable

Del Deliverable

ICT Information and Communication Technologies

IVSS Intelligent Vehicle Safety Systems

LSC Large Scale

M (e.g. in M12) (Project) Month

PDF Portable Document Format

QAM Quality Assurance Manager

SP SubProject

WP WorkPackage


Contract N. 295364

February 2013

of 40 ICOOR

REVISION CHART AND HISTORY LOG

REV DATE AUTHOR REASON

01 February 2013

S. Fruttaldo First draft

02 May 2013 S. Fruttaldo Update after final website release and after Quality Plan release

03 10 June 2013

Matti Kutila (VTT) Number of workshops and the online tool description updated

June 2013 Tapani Makinen (VTT)

Peer Review

05 July 2013 S. Fruttaldo (ICOOR)

Final release after peer review


Contract N. 295364

February 2013

of 40 ICOOR

EXECUTIVE SUMMARY

D7.1.1 is a Report with the description of the Dissemination Plan.

The Dissemination Plan is conceived to provide the major rules and guidelines aimed at

making the results and deliverables of DESERVE available to the stakeholders and to the

wider audience.

In addition, the document will describe dissemination procedures to be followed by all

DESERVE partners to present the project at the planned events.

It is a Public Deliverable, under the Subproject 7 (Dissemination and Exploitation), to be

periodically updated during the project.

It covers the following issues and is structured as follows:

• Why – the purpose (Introduction)

The goal of all Dissemination activities in DESERVE shall be the creation of

awareness about the project goals and progresses. Moreover Dissemination tools

need to be easy to use following procedures outlined in the Dissemination plan

(see next chapter).

• What has to be disseminated – the message (Chapter 1, DESERVE message)

It is the message the project wants to send to the target audience: what

stakeholders need to know about the project and how can DESERVE communicate

it clearly are core issues of this section.

• To whom – the audience (Chapter 2, Target Groups)

Dissemination is addressed to an Internal and to an External audience. In

particular, DESERVE external audience and the related communication flows are

described in detail as target groups in this Chapter.

• How –method and tools (Chapter 4, Dissemination Methods and Tools)

Chapter 3 (Overview Of Dissemination Methods) is dedicated to tools and Media

which are planned to support and convey all Dissemination activities.


Contract N. 295364

February 2013

of 40 ICOOR

• When – the timing (chapter 3, Dissemination Strategy and Chapter 4.3,

Overview of Dissemination Methods and Tools).

The timing of activities and initiatives is planned in the Dissemination Plan, so

as to have a precise and updated overview of resources to be employed.

Chapter 4 contains also a list of events and conference where partners are

encouraged to present the project.


Contract N. 295364

February 2013

of 40 ICOOR

1. INTRODUCTION

1.1. Background

Awareness of project content, as well as of intermediate and final results, has a crucial

significance for a project’s success. This is even more valid for DESERVE, since it is

mobilizing a relevant amount of resources to achieve quite ambitious and important

results.

Moreover, due to the innovative nature of the platform to be developed in DESERVE, the

success of the project will depend also on the public and regulatory acceptance of the

DESERVE platform itself and associated methodologies. For this reason, it will be

fundamental to share information and to disseminate to the widest audience the project

objectives, results and achievements during the project life.

For these reasons Dissemination activities have always been considered of primary

importance for the DESERVE consortium since only if the achieved project’s results are

widely communicated to the public the impact of the project can be meaningful:

Dissemination activities focus on the extent to which the experiences, results,

achievements in general, gained within DESERVE, can be utilized by other organizations

and individuals interested in the ADAS domain.

The purpose of the Dissemination activities in DESERVE are to:

- Raise awareness – let others know what the project is doing

- Inform – increase the knowledge of the community

- Engage – get input/feedback from the community

- Promote – spread project outputs and results.

Defining the purpose of dissemination is a first step to decide on the audience, message,

method and timing of the dissemination.

1.2. Scope

The purpose of the document is to outline the planning of communication and

dissemination activities that will help to disseminate widely DESERVE achievements and


Contract N. 295364

February 2013

of 40 ICOOR

results. Moreover, the document will describe dissemination procedures to be followed by

all project partners.

Dissemination activities have been carefully selected and planned since the project

beginning in order to maximise the efficiency of the resources employed to this scope.

The planning was made through the “Dissemination plan” document (Deliverable D7.1.1)

which was planned to be issued at the beginning of the project and to be updated during

the project life.

1.3. Target audience

Such a document addresses the following entities within DESERVE:

European Commission: Provide a clear overview of the Dissemination

activities carried out inside the project.

Sub-Project Leaders: Provide a common base to harmonise their

dissemination and communication effort.

Steering Committee, Project Management: Provide an overview of activities,

tools and procedures on dissemination and communication.

Consortium: Provide a base to harmonise their individual communication

activities – intended as internal and external - and keep the whole consortium

up to date on progresses and results. Provide procedures to be followed for all

dissemination and communication activities.


Contract N. 295364

February 2013

of 40 ICOOR

2. DESERVE KEY MESSAGES

DESERVE aims at designing and developing a Tool Platform for embedded Advanced

Driver Assistance Systems (ADAS). It enables exploiting the benefits of cross-domain

software reuse, standardised interfaces, and easy and safety-compliant integration of

heterogeneous modules to cope with the expected increase of functions complexity and

the impellent need of cost reduction.

The DESERVE Platform will provide the environment for ADAS design, development and

pre-validation and even pre-certification of software and hardware modules to be

integrated in ADAS applications. Safety critical requirements will be considered in the

design and systems development making integrated, trusted, interoperable tools and

tool-chains available.

Dissemination tools and methods will aim to spread the following DESERVE specific

messages to target audiences:

The adoption of the DESERVE Platform (technology platform for ADAS) will allow the

impacts and benefits outlined in the following pages:

“Reduction of variable and fixed costs of ADAS applications will contribute to

the promotion of the ADAS market“

Reduction of system design costs:

DESERVE aims at standardising the HW/SW interfaces, allowing a large reusability of SW

and HW components, reducing the system design cost to the high level function

development. Furthermore, DESERVE aims at stimulating the emergence of commodities

within ADAS in the form of common-off-the-shelf supplier-provided, but not supplier-

specific software modules. By using such modules a OEM can build and tailor its own

applications, such as an OEM-specific Collision Warning, sharing with other OEMs non-

competitive modules, like embedded driver models. This will make it possible to achieve

20% reduction in the system design costs.


Contract N. 295364

February 2013

of 40 ICOOR

“Reduce time to Market by reducing development cycle time”

Reduction in development cycles:

DESERVE will enable a pre-certification of the software modules, reducing the timing for

qualification of the overall system. This, together with standardisation of interfaces and

functionalities of SW/HW components, will enable faster and effective virtual validation,

in line with the target proposed of 20% by 2016, mainly thanks to the large availability of

pre-certified component models.

“DESERVE will contribute to simplify the development of complex solutions

(multifunctional and integrated systems).”

Seamless integration of components provided by different suppliers:

DESERVE will enable the seamless integration of components provided by different

suppliers, allowing a modular approach where resources (like sensors, actuators and

HMI) will be shared and functions will be easily added thanks to standard management of

resources. So, in spite of an increase in the integration complexity, which is expected to

be more than 30%, an effort reduction will be greater than 10%.

Reduction in the effort and time required for re-validation and recertification

after change:

The DESERVE platform will be used also for re-validation of systems afterchange. Thanks

to the pre-certification of the software modules together with virtual testing methods, the

expected reduction (20%) will be easily achieved. Virtual validation, thanks to the large

availability of already certified components, will contribute also to the effort and time

reduction.

Model-driven process for the compositional development of safety and security

critical systems:

The DESERVE platform will enable the modular composition of ADAS systems based on

pre-validated components and standardised interfaces. The compositional development

of ADAS functions will be based on the Vehicle and Driver models. Requirements of ISO

26262 will be widely considered in the platform validation tools, to enable a conforming

design and qualification and re-qualification of the overall ADAS system, reducing design

and development efforts.


Contract N. 295364

February 2013

of 40 ICOOR

Reference designs and architectures:

DESERVE will establish a (common multi-domain) architecture for ADAS based on

Composability, Dependability and Design for Safety.

• Composability, a modular approach is one of the main characteristics of the

DESERVE platform, based on pre-certified and recombinant SW components

and HW and SW standardised interfaces;

• Dependability in communication functions;

• Design for Safety, since ADAS functions are mainly focused to improve

preventive safety, safety will be considered as a basic requirement in all

DESERVE developments.

Establishment of a common multi-domain architecture, APIs, and design tool

platform for advanced multi-core compute platforms:

The DESERVE platform can be used in different application domains (passenger cars,

heavy goods vehicles, moving work machines, motorcycles), wherever it is necessary to

control a vehicle or to support a driver based on the information collected from a set of

heterogeneous sensors.

For that purpose the DESERVE platform establishes a common multi-domain architecture,

and provides Software modules and a tool platform for designing and developing ADAS

functionality on (also) an advanced multi-core computing platform.

Establishment of heterogeneous multi-domain architectures and integrated and

interoperable tool suites to support massive real-time data processing:

Some sensors (for example video cameras) provide huge amounts of data to be

processed in real time. This information could be used for very different applications, for

example lane detection and traffic sign recognition. The DESERVE platform will provide

tools to support massive real-time data processing and data sharing between multiple

functions, avoiding hardware duplication.

The DESERVE Dissemination methods and tools will used to spread key messages

outlined above.


Contract N. 295364

February 2013

of 40 ICOOR

3. TARGET GROUPS The dissemination task includes the definition of specific external target groups (such as

industry, scientific community, user groups and association and general public) as well as

the dissemination activities planned for each target group and their scheduling.

The following audiences have been considered:

1. Internal audience. The members of the project consortium and your own

institution need to stay well informed about the progress of the project. Adequate

internal dissemination can also ensure that the project has a high profile.

2. Other projects. Sharing project results with coordinators and key actors of

projects dealing with similar topics, both within the programme and in others, will

ensure visibility and uptake of results, and provide opportunities to receive

feedback, share experiences and discuss joint problems and issues.

3. External stakeholders. Persons who will benefit from the outcomes of the project,

as well as "opinion makers" such as teachers, researchers, librarians, publishers,

online hosts, etc., can act as catalysts for the dissemination process.

4. The community. It is likely that certain elements of the project, such as

guidelines, methods, evaluation criteria, questionnaires, etc. can be used by a

wider audience than the specific target group. These elements can be shared with

the wider community through articles, conference presentations, case studies, etc.

A particular attention is paid to interaction with stakeholders: DESERVE will organise two

major workshops at middle and final stages of the project: they will involve major actors

from OEMs, suppliers, research institutes, public authorities, user representatives and

other stakeholders of different European countries. These events will focus not only on

the dissemination but also the evaluation of the concept, vision and preliminary

outcomes of the DESERVE project.

The first workshop will present the project and its main aims, and it will give the

opportunity to a large audience of stakeholders to give inputs and suggestions for the

project activities.

The second one will present the preliminary version of the platform in order to collect

further suggestions.


Contract N. 295364

February 2013

of 40 ICOOR

The last workshop will present the project results in terms of the platform, but also

showing examples of products (ADAS) developed by using it.


Contract N. 295364

February 2013

of 40 ICOOR

4. DISSEMINATION STRATEGY In previous chapters it has been described whom Dissemination is directed to and needs

to be addressed for effective communication.

Furthermore, it is necessary to define how this information has been transmitted. In a

more general perspective, within the aim to raise awareness of the project goals,

achievements and results to the widest audience as possible, the target groups have to

be reached by all of the tools featured in the project. In this deliverable a specific chapter

is devoted to Dissemination methods and tools, including their description, scopes and

use. In the present chapter, on the other hand, the core objectives of DESERVE’s

Dissemination are identified and Dissemination tools are put into relationship with them,

as shown in Figure 1.

Figure 1 - Dissemination scopes and tools.


Contract N. 295364

February 2013

of 40 ICOOR

The different tools and Media are planned to be used and combined in different ways

during the three project years in order to effectively reach Dissemination objectives.

During the first project year the dissemination activities will aim to make the public

aware of project’s objectives and expected results. The DESERVE official website was

developed; a first version of leaflets and posters was designed and presented at the

Artemis Co-Summit event in Paris in October 2012. Templates for documents and

presentations have been created. Most of the dissemination material produced at this

stage will be used throughout the project life.

It has to be pointed out that at this stage of the project dissemination activities are not

limited to specific groups, but rather addressed to the general public in order make it

aware of the project’s existence and goals. Publications and presentations aim at

describing mainly the project’s concept and approach, as well as the research

methodology.

After this period, it is needed to use these tools and activities to effectively spread the

DESERVE identity, scopes and first relevant results towards more targeted groups.

During the second project year efforts will be spent to prepare and develop the

DESERVE Platform and its modules. First feedback is expected from Stakeholders via the

first Workshop (M19). The newsletters are expected to play an important role in

spreading the information about the progresses of the project. The number of planned

events is expected to increase.

In the third project year the DESERVE platform functions will be integrated into

demonstrators together with systems, sensors and actuators needed to implement the

selected test case applications. Then the validation of the DESERVE-platform will be

carried out in order to assess the benefit during the design and development of the

prototyped functions and systems (such as development costs, software reusability and

reduction of time for development) during a complete validation test. An evaluation of

compliance with DESERVE high level objectives will also be addressed.

This will imply a more targeted use of the Media and a major participation in events to

present DESERVE results, while important feedback was expected from the second

Workshop (M31).

During the last project year it will be important to spread the results achieved aiming to

reach as wide audience as possible. Differently from the first project year, on the base of


Contract N. 295364

February 2013

of 40 ICOOR

results achieved and on the impact assessed in the project, it was also important to

target them to specific audiences as well as to show how DESERVE results represent a

starting point for future research and deployment.


Contract N. 295364

February 2013

of 40 ICOOR

5. DISSEMINATION METHODS AND TOOLS

5.1. Overview of dissemination methods and tools

This chapter outlines the major dissemination methods and tools of DESERVE. They are coupled with their purpose and timing (Table 1).

Table 1 - Overview of Dissemination methods and tools

Method Description Purpose Delivery date

Logo Project logo including the project acronym,

representing DESERVE’s visual identity. It should

be used anywhere where possible when presenting

DESERVE.

Project identity Available since the project

proposal

Website The website will also contain a download section

where there is an access to all public deliverables.

The project’s newsletter will be made available too.

Awareness

Inform

Engage

Promote

M3 (webpage); M8 final

version; periodically updated


Contract N. 295364

February 2013

of 40 ICOOR


Graphic layout

This activity aims to produce the design layout for

all the electronic and paper-based material such as

the project leaflets and posters, press releases,

and newsletters.

Project identity Available since the project

beginning

Project leaflet and

poster

Project leaflets and posters will be produced

including all key information about DESERVE

(project planning, development, goals and results).

The first version was published at the Artemis Co-

Summit in Paris in October 2012.

Awareness M 6, to convey the project

approach and objectives;

M 24, to highlight

project achievements;

M 35, to include

results from the Pilots.

Project video

An instructive video (5-10 minutes) will be created

which will present the results and outcomes of

DESERVE.

Inform

Engage

Promote

At the end of the project


Contract N. 295364

February 2013

of 40 ICOOR


Press Releases

The project will produce press releases on a

regular basis and disseminates them to the media

in order to give the maximum visibility to the

implementation and distribution of the outcomes

generated by the project

Inform

Engage

Promote

When a relevant progress or

information is to be

communicated

Newsletters

The project will develop a digital newsletter

addressed to the key stakeholders, policy makers

and the scientific community. The newsletter will

be an information tool aimed at updating

stakeholders about the project implementation. It

will be available on the project website

Inform Periodic (6-monthly)


Contract N. 295364

February 2013

of 40 ICOOR


Workshops

Organisation of project workshops, events and

related demos carried out by the DESERVE

consortium.

Engage

Promote

Two Pan-European workshops

will be organised:

• Month 19, after the release

of the first version of the

Development Platform to

provide a detailed

presentation of all established

tools and services,

• Month 31, after the

development of the

prototypes, to assess the

platform and the

demonstrators.


Contract N. 295364

February 2013

of 40 ICOOR


Events and

Publications

DESERVE partners are encouraged to participate in

workshops and other events

This participation can take the form e.g. of paper

presentation to demonstrate the DESERVE

outcomes.

Engage

Promote

National and international

conferences have been

planned, since they are

important opportunity to

share your achievements with

experts in the field. A list of

events is published in this

deliverable.

The Dissemination release

procedure is described in

Annexes to this document.


Contract N. 295364

February 2013

of 40 ICOOR

5.2. Description of the key dissemination tools

5.2.1. Project identity: the logo

The DESERVE logo(Figure 2) has been created at project proposal stage.

It is composed by the acronym DESERVE surrounded by graphic elements. The extended

name ‘Development Platform for Safe and Efficient Drive’ was placed at the bottom of the

logo.

Figure 2 DESERVE logo.

The green colour was chosen to underline the concept of “efficiency”, because it is

expected to be one of the impacts of DESERVE.

Colour shades aim to give an idea of dynamism.

The ”nodes” represent the modules of the platform.

The font aims to give an idea of “technology”.

5.2.2. Templates

Dedicated templates were drawn up for:

Documents (Deliverables, Deliverable Review Report, Meeting Agenda, Minutes),

Figure 3;

PowerPoint Slides template, Figure 4.

They have been produced and made downloadable for all members of the project from

the project repository (http://www.vtt.fi/workspace) in the SP7.1 Folder – Dissemination.

They have been created and distributed as Word and PowerPoint Models: users can open

the Model and save it as a .doc or .ppt file.


Contract N. 295364

February 2013

of 40 ICOOR

Each new official document must be initiated from these templates.

Figure 3 - Documents template.


Contract N. 295364

February 2013

of 40 ICOOR

Figure 4 - PowerPoint template.

Templates are important to follow and give a coherent impression of the project, and to

establish a visual language that at a glance shows that information given concern the

DESERVE project.

The rules for use and naming the templates are described in the Quality Plan.

5.2.3. Website

A detailed description of the website is available in D7.1.2.

A provisional web page was published at the beginning of the project (M3) in order to

provide core information on the project, such as:

Project objectives,

Market Innovation,

Technological Innovation,

Consortium and

Contacts.

The webpage was branded with the project logo and with its acronym (DEvelopment

platform for Safe and Efficient dRiVE).

It was uploaded at the URL: http://www.deserve-project.eu/.


Contract N. 295364

February 2013

of 40 ICOOR

The webpage has been replaced at M8 with the final version of the website, which was

uploaded at the same URL.

The DESERVE website is structured as follows:

Home Page (Figure 5): core project objectives and information, synopsis page and

last news.

About: description of the work in different Sub-Projects;

Market Innovation and Technical Innovation introduced by DESERVE;

Consortium List of partners and link to their official websites. A sub-section is

related to this section, named “National funding”, in order to point out national

funding agencies;

Publications: List of publications and deliverables related to and obtained within

the project. It includes the following sub-sections:

o Conferences and Journal articles;

o Press release

o Deliverables;

Contacts: Contact persons for the project, i.e. the project Coordinator;

Links to similar projects;

The latest events and news are published in the News box (right navigation

sidebar).


Contract N. 295364

February 2013

of 40 ICOOR

Figure 5 - DESERVE website Homepage.

All partners are encouraged to actively collaborate to provide and update information e.g.

on their organization, national funding agencies, publications or presentation to events,

progresses in the project, etc.

It is expected that during the first project year the website will undergone frequent

changes to get to an optimised version in terms of content and functionalities.

Moreover, the website is expected to change over the project duration in order to include

project progresses and achievements (on the content side) and to present them properly

(on the layout side).

The DESERVE website is composed of a public and private part reserved for the

administrators of the site (ICOOR). The access to the private part is restricted and a

password is required.

5.2.4. Project repository

VTT has created and maintains a SharePoint-workspace working as a document

repository.

The access to this tool is restricted: each project partner has received username and

password for SharePoint login from VTT.


Contract N. 295364

February 2013

of 40 ICOOR

Partners store all the documents produced in the project in the on-line repository.The

repository contains folders for each SP and WP. The tool also includes online calendar for

synchronising times and locations of the meetings.

All the documents have a registry (document control sheet) with the name and version

(repository software maintains version numbers automatically).

The repository updates automatically document versions.

Figure 6 - DESERVE SharePoint tool for sharing documents and having an online

calendar.

5.2.5. Posters and leaflet

At the Artemis Co-Summit in October 2012 in Paris a first version of DESERVE posters

and a leaflet were released. They contained relevant information on the project and the

core objectives.

As shown in Figure 7, the leaflet provides information on:


Contract N. 295364

February 2013

of 40 ICOOR

DESERVE objectives and core information (e.g. duration, funding, etc.),

Market and Technological innovation and

Consortium.

Figure 7 – Leaflet

As shown in Figure 8, the poster provides the same information than the leaflet, but a

map of Europe was added to visualize partners involved.


Contract N. 295364

February 2013

of 40 ICOOR

Figure 8 – Poster

Both the poster and the leaflet are available on the DESERVE website in the Publications

section.

5.2.6. Video

At the end of the project an instructive video (5-10 minutes) will be created. It will

present results and the outcome of DESERVE.


Contract N. 295364

February 2013

of 40 ICOOR

5.2.7. Newsletter

Newsletters are planned to be published on the project website and distributed

periodically, especially when a relevant event occurs. The aim is to inform about project

progresses and to stimulate a debate supposed to continuously grow during the project

life on project topics, results, and news related to DESERVE.


Contract N. 295364

February 2013

of 40 ICOOR

5.3. List of events and activities

All DESERVE partners are encouraged to publish project results. All the rules for publications and presentations (Dissemination release

procedures) are described in this document and in the Quality Plan.

The list of conferences and workshops relevant to the project will be kept updated in the web site and project repository. Each partner

detecting a new opportunity is expected to circulate the information among the Consortium.

The following events (Error! Reference source not found.), initiatives and activities have been identified as opportunities to make

DESERVE known and increase its visibility, according to the Dissemination Strategy described in Chapter 3:


Contract N. 295364

February 2013

of 40 ICOOR

Table 2 - List of events

Event Title

Place/ date Disseminatio material (to be) presented

Artemis Co-Summit event SHARING A VISION FOR ICT INNOVATION (http://www.artemis-ia.eu/cosummit2012_home)

Paris, France October, 30-31 2012

Booth, oral presentation, poster, leaflet

2013 IEEE Intelligent Vehicles Symposium (http://www.iv2013.org/)

Gold Coast, USA 23-26 June 2013

Papers on: 1- Control architecture for Cybernetic Transportation Systems in urban environments 2- Step and curb detection for autonomous vehicles with an algebraic derivative-based approach applied on laser rangefinder data.

2013 IFAC Intelligent Autonomous Vehicles Symposium http://www.iav2013.org/

Gold Coast, USA 26-28 June 2013

Paper on: Control agents for autonomous vehicles in urban and highways scenarios


Contract N. 295364

February 2013

of 40 ICOOR

Moreover the following events will be monitored in order to identify the best opportunities for presenting DESERVE:

• ITS World Congresses,

o 21st World Congress on Intelligent Transport Systems - September 7 -11, 2014 in Detroit, Michigan (USA)

o 22nd World Congress on Intelligent Transport Systems – 2015 in Bordeaux (France)

• ITS Europe/ National congresses,

o European ITS Congress 2014 – Helsinki (Finland)

• TRA (Transport Research Arena) Conferences,

o TRA 2014 – April 14-17, 2014 in Paris La Défense (France)

Paper abstract accepted: "DESERVE project: Design and development of an innovative platform for ADAS”, M. Kutila [et

al.]

• AHFE (Applied Human Factors and Ergonomics) conferences,

o AHFE 2014 – July 19-23 2014 in Krakow (Poland)

• National events and conferences

o SIE (Società Italiana di Ergonomia) National Congress – November 18-20 2013 - Turin (Italy)

Abstract submitted (Italian): “DESERVE: Esperimenti al simulatore di guida per supportare la progettazione e la

realizzazione di un algoritmo in grado di riconoscere in tempo reale l’intenzione del guidatore [DESERVE: Driving

simulation tests to support design and development of an algorithm able to recognize driver intention in real time]” –

S. Fruttaldo [et al.]


Contract N. 295364

February 2013

of 40 ICOOR

Other conferences and events will be identified by the project partners and added to the

list throughout the project.

Also publications e.g. on journals are encouraged to be written.

In 2013 an article on Inderscience Online Journals (https://www.inderscience.com/) has

been published, entitled "Project ownership and steering committee challenges in an

international project environment".

Figure 1Shows a roadmap including the event described above and project events.

Figure 9 - Events roadmap


Contract N. 295364

February 2013

of 40 ICOOR

5.4. Submitting papers and articles: Dissemination Release Procedures

As described in D8.2.1 Quality Plan, the following procedure for submitting papers and

articles to conferences and publications has been set up.

The participation of DESERVE Partners in an event relevant to DESERVE must be

approved beforehand by the Steering Committee (SC).

Moreover, before and after DESERVE is presented at a conference, or elsewhere, some

brief information needs to be published on the project repository and on the web site,

while making presentations and any accompanying publications downloadable.

The participation of any partner in an event must be approved beforehand in a Steering

Committee (SC) meeting. If this is not feasible, due to limitations, etc. there should be a

written approval by the Coordinator, the Dissemination Manager and the Quality

Manager.

For a conference presentation or publication, the following procedure should be followed:

4 weeks before the submission deadline: Completion of an appropriate Form and

submission of it to the SC including the Project Coordinator, the Dissemination

Manager and the QAM. In case of limitations, authors should send material to be

presented and the dissemination form to the Project Coordinator, the

Dissemination Manager and the QAM.

3 weeks before the submission deadline: The Consortium should be informed at

least via e-mail. Authors need to send info on the event and all the material to be

published and to publish it on the project repository.

2 weeks before the submission deadline: Comments have to be sent to the

authors and a copy to the Project Coordinator, the Dissemination Manager and the

QAM. Then the author should revise the draft paper accordingly. In case of

conflicts, it is the duty of Project Coordinator, the Dissemination Manager and

QAM together to take the final decision.


Contract N. 295364

February 2013

of 40 ICOOR

After paper acceptance, the revised relevant Form has been sent to the Project

Coordinator, the Dissemination Manager and the QAM, together with a copy of the

final material to be presented.

It is not possible to publish or submit any kind of material on DESERVE without the

approval at least of the Project Coordinator, the Dissemination Manager and the QAM.

The above rules have been checked by the QAM and will be strictly applied in order to:

Avoid repetition of publications of the same work,

Avoid publication of restrictive and/or commercial confidential data,

Avoid misunderstanding between participants and publication of one’s work

without proper referencing,

Secure optimum use of dissemination resources of the projects,

Guarantee the reception of all dissemination materials.

The overall quality control methodology and the technical & scientific project outputs

monitoring procedures are described in D8.2.1.


Contract N. 295364

February 2013

of 40 ICOOR

6. CONCLUSIONS

The dissemination plan aims at planning communication activities which will help to

disseminate widely DESERVE results.

Therefore, this document aims at being a reference point for all information related to

communication and dissemination activities at Project level. In addition, the document

will describe dissemination procedures to be followed by all project partners.

This Dissemination Plan presented a comprehensive dissemination strategy with a

common graphic identity, specific tools and activities adapted to the respective

target groups, a clear communication policy and a strict internal Dissemination

release procedure. When the user finishes reading this Document, she/he:

Knows which tools have been developed for Dissemination and

procedures to follow to use them,

Where to find them,

How to manage them,

If anything is not clear, she/he knows she/he can refer to specific

persons in charge of Dissemination tools and Activities, using their

coordinates.

To further improve the dissemination strategy during the project’s life, the Dissemination

Plan will be carried over the project whole duration.


Contract N. 295364

February 2013

of 40 ICOOR

REFERENCES

S. Fruttaldo, R. Montanari, C. Ferrarini, F. Tesauri, 2013, TeleFOT D5.2.1 - Dissemination Plan and Brand Handbook

N. Pallaro, 2013, DESERVE D8.2.1 – Quality Plan