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INTERNATIONAL ORGANIZATION FOR MIGRATION PREPAREDNESS AND RESPONSE DIVISION 17, Route des Morillons, CH‐1211 Geneva 19, Switzerland Department of Opera ons and Emergencies
Tel: +41.22.717.9111 | Fax: +41.22.798.6150 | Email: [email protected] | Web: www.iom.int | Facebook: www.facebook.com/globalDTM
Established in 1951, IOM is the leading inter‐governmental organiza on in the field of migra on and works closely with governmental, intergovernmental and non‐
governmental partners. With 149 member states, a further 12 states holding observer status and offices in over 100 countries, IOM works to help ensure the orderly
and humane management of migra on, to promote interna onal coopera on on migra on issues, to assist in the search for prac cal solu ons to migra on problems
and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
TRACKING DISPLACEMENT
DTM is a system composed of a variety of tools and processes designed and deve‐loped to track and monitor popula on displacement during crises.
DATA AND INFORMATION
DTM is designed to regularly capture, pro‐cess, and disseminate various layers of informa on to provide a be er unders‐tanding of the evolving needs of a displa‐ced popula on, on site or en route.
PHASES OF IMPLEMENTATION
DTM has been designed as a structured approach which corresponds closely with the informa on needs of the different phases of emergency and recovery opera‐ons
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FIELD DEPLOYMENT
DTM has been deployed and con nuously refined in many field opera ons, responding in both natural disaster and conflict se ngs.
TECHNOLOGY SOLUTIONS
DTM as a system is very flexible and has been implemented using a variety of tech‐nological solu ons ranging from collec on of standalone tools and so ware to a com‐prehensive and integrated web‐based ap‐plica on system. This has been a major advantage in coping with complex opera‐ng environments in the field where the
applicability of certain tools is limited by factors such as security, connec vity, and accessibility.
Case Details
(Displacement/Incident)
Profile Informa on
(Sites/Movements)
Popula on
Demographics
Vulnerabili es
Iden fica on DTM
Spa al Data
and Informa on
Details on Sectoral
Needs and Assistance
RAPID DTM Rapid assessment to collect the most essen al data required for opera on planning purposes (loca ons, basic demographics, and contacts). 72
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DTM Detailed assessment to collect more comprehensive informa on on the needs and situa on of displaced popula ons (more detailed profile/demographics and sectoral needs/assistance informa on). 2 W
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DTM MONITORING Regular assessments to monitor exis ng loca ons or routes and report on updates, changes, and newly iden fied needs and issues. A
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DTM+ Extended phase in which DTM is integrated with other systems suppor ng the opera ons, such as Logis cs and Warehouse Management System, Project Management System, etc. E
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DISPLACEMENT TRACKING MATRIX │ DTM TRACKING AND MONITORING SYSTEM FOR DISPLACED POPULATIONS
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LOCATIONS includes Displacement Sites, Place of Origin, and Place of Return or Rese lement
MOVEMENTS includes Spontaneous and Organized, Internal and Cross‐Border, and Returns or Rese lements
tracks and monitors
DISPLACEMENT TRACKING MATRIX │ DTM TRACKING AND MONITORING SYSTEM FOR DISPLACED POPULATIONS
International Organization for Migration, Department of Operations and Emergencies
IMPLEMENTING DTM
DEPLOYING DTM
IOM maintains an expert roster to sup‐port the implementa on of DTM. The planning stage will be cri cal to tho‐roughly understand the requirements, se ngs and constraints, and to decide the best DTM implementa on strategy to be deployed, including the suppor ng technology. DTM is not exclusively deployed during emergency response opera ons; it has also proven to be a highly beneficial com‐ponent of preparedness ac vi es. For more informa on or to request sup‐port for DTM deployment, please send an email to [email protected]
DTM AND CCCM
IOM as the Global Cluster Lead for Camp Coordina on and Camp Management (CCCM) in emergencies in‐duced by natural disasters has been using DTM as the main tool for tracking and monitoring sites and camps hos ng inter‐nally displaced popula ons. Exis ng CCCM field implementa ons are using DTM not only in emergency res‐ponse opera ons but also as a prepa‐redness measuress by integra ng DTM into capacity building ac vi es.
MODULARITY
As a modular system, DTM is very flexible and can be implemented in a variety of ways depending on the requirements of a given context. Past and exis ng imple‐menta on includes conflict, natural disas‐ter, and complex emergency se ngs, from small to large cases of displacement.
INFORMATION PRODUCTS
Informa on outputs from DTM can vary from raw data sharing to comprehensive DTM analysis reports tailored specifically to provide mely and accurate informa on regularly during humanitarian response and recovery opera ons.
DEVELOPMENT
IOM's core DTM development team, con‐sis ng of experts at headquarters in Ge‐neva and in the field, is con nuously working to enhance the system both on its methodology as well as the suppor ng technology. This is done by making the best use of lessons learned from past and exis ng implementa ons as well as by integra ng relevant new technological developments.
RAW DATA Data collected through DTM is made available to the public and specifically to all humanitarian partners opera ng in the field to facilitate and enable different actors to do more thorough specialized analysis based on their specific needs for planning and opera ons.
SITE PROFILES Site profiles have been very useful to give a quick snapshot which is updated regularly on a par cu‐lar site of displacement. The documents enable humanitarian actors on the ground to quickly understand the situa on at the site and highlight important informa on required a en on.
STATISTICAL REPORT Sta s cal Reports (Dashboards) are usually produced in a very frequent manner to cope with fast‐changing figures related to displacement. This gives almost real me informa on on data collected daily as well as an overview of trends and pa erns on a shorter mescale.
WEB (GEO) PORTAL The Web (Geo) Portal serves the func on of a central repository to access all reports and docu‐menta on produced by DTM. It also provides interac ve ways for users to view and work with the data and customize the presenta on accor‐dingly.
THEMATIC MAPS/GIS PRODUCTS Various thema c maps are produced using the DTM data to geographically illustrate informa on of interest for planning and opera onal use. These range from a simple mapping of points of interest to complex analysis combining DTM with other data sources.
FULL DTM REPORT Full DTM reports analyze the collected data and present a comprehensive picture of the par cular case of displacement including sectoral analysis to highlight needs, gaps, and priori es. They provide informa on for both strategic and opera‐onal planning as well as decision making.
PLANNING
This ini al phase includes all planning for:
Iden fica on of Assessment Target to pro‐vide ini al baseline for the overall DTM ac vi es planning.
Staffing and Logis cs Management
Prepara on and Selec on of Tools including finalized ques onnaires, compu ng de‐vices, databases, and other so ware appli‐ca on systems.
Team Management including se ng up team structure and repor ng flow.
Team Training and Simula on Exercise
Informa on and Communica on Strategy for the assessment ac vi es.
Repor ng ac vi es include:
Development of informa on products: The DTM informa on is shared in various for‐mats to enable maximum support to huma‐nitarian actors’ opera ons.
Data, Informa on and Report Dissemina on: All data, informa on, and reports produced out of DTM are developed within the IOM Data Protec on Manual and intended for public domain.
REPORTING
DATA COLLECTION
Data collec on uses various methods, including:
Key Respondent Interviews Focus Group Discussions Registra on
Observa ons and Physical Coun ngs
Sampling and Other Sta s c Methodologies
The method of data collec on can vary depen‐ding on the situa on of the specific loca on or movement category.
Data processing and analysis ac vi es includes:
Manual Data Verifica on: Where errors are iden fied or further informa on is needed, DTM field teams verify the data via the various methods available.
Automa c Data Valida on: DTM data entry interfaces have always been designed to be able to highlight invalid data and minimize errors on data input.
Quality Control is conducted throughout the en re process by the team structure itself and technical specialist as well as other stakeholders on the ground.
Comprehensive Analysis Process involving experts from relevant humanitarian sectors.
PROCESSING AND ANALYSIS
RECENT DEVELOPMENT: Mobile data collec on systems have been successfully incorporated into several recent DTM deployments. This brings more effec ve data handling, me‐efficiency and higher accuracy into the results.
RECENT DEVELOPMENT: At the global level, IOM is developing a prototype of DTM geopor‐tal. This will provide a centralized portal for all DTM implementa on globally in the future.
DTM