discipline slips and definitions

8/3/2019 Discipline Slips and Definitions

1/27

Discipline Slips and Definitions

A discipline slip is referred to as Incident Report: WARNING slip.

When a student receives one, he/she will take the slip home for the

parents to sign. If the slip is not returned to school the next day, the

student will lose a recess and the parent will be contacted. Three of

these slips in one semester will result in a Severe Incident Report

slip. The Severe Incident Report slip is extremely serious. The

consequence of receiving a Severe Incident Report slip is

suspension and/or expulsion, depending upon the severity of the

infraction. This will be determined by the Administrative staff.

We appreciate your cooperation and support in making this discipline

program work. Our goal is to strive to meet the individual needs of
http://cpanel0.neonova.net/~fsd/fes/?page_id=174http://cpanel0.neonova.net/~fsd/fes/?page_id=174


2/27

each student while fostering a positive self-image academically,

physically, socially, and emotionally.

DEFINITIONS:

Disobedience / Insubordination includes verbal abuse and failure to

follow verbal instructions and/or requests.

Harassmentincludes conduct whether verbal, written, graphic,

or physical relating to students race, national origin, color, sex,

or disability that is sufficiently severe, pervasive, or persistent.

Bullying is defined as intentional, repeated hurtful acts, words or

other behavior such as name-calling, threatening, and/or shunning

committed by one or more children against another. Bullying may be

physical, verbal, or emotional in nature.


3/27

Vandalism includes disrespect, destroying, defacing property

and/or buildings.

Threat is to express an intent, through word or action, to inflict harm

upon anothers person or property.

Physical injuryis defined as physical assault which inflicts harmupon another person.

Weapons is defined as any instrument used with the intent to cause

harm to another person.

Destruction of property / severe vandalism is defined as malicious

intent to destroy or deface property, buildings, automobiles, etc.

Illegal substance means the possession, use, and/or distribution of

any alcohol, tobacco, or drug. This includes the possession of

prescription drugs and inhalants.


4/27

Incident reportFrom Wikipedia, the free encyclopedia

In ahealth carefacility, such as a hospital,nursing home, orassisted living, an incident

report oraccident report is a form that is filled out in order to record details of an unusualevent that occurs at the facility, such as an injury to apatient. The purpose of the incident

report is todocument the exact details of the occurrence while they are fresh in the minds of

those who witnessed the event. This information may be useful in the future when dealing with

liability issues stemming from the incident.[1]

Generally, according to health care guidelines, the report must be filled out as soon as possible

following the incident (but after the situation has been stabilized). This way, the details written

in the report are as accurate as possible.[2]
http://en.wikipedia.org/wiki/Health_carehttp://en.wikipedia.org/wiki/Health_carehttp://en.wikipedia.org/wiki/Health_carehttp://en.wikipedia.org/wiki/Hospitalhttp://en.wikipedia.org/wiki/Nursing_homehttp://en.wikipedia.org/wiki/Nursing_homehttp://en.wikipedia.org/wiki/Assisted_livinghttp://en.wikipedia.org/wiki/Assisted_livinghttp://en.wikipedia.org/wiki/Patienthttp://en.wikipedia.org/wiki/Patienthttp://en.wikipedia.org/wiki/Documenthttp://en.wikipedia.org/wiki/Health_carehttp://en.wikipedia.org/wiki/Hospitalhttp://en.wikipedia.org/wiki/Nursing_homehttp://en.wikipedia.org/wiki/Assisted_livinghttp://en.wikipedia.org/wiki/Patienthttp://en.wikipedia.org/wiki/Document


5/27

Most incident reports that are written involve accidents with patients, such as patient falls. But

most facilities will also document an incident in which a staff member or visitor is injured.

In the event that an incident involves a patient, the patient will often be monitored for a period

of time following the incident (for it may happen again), which may include taking vital

signsregularly.

Incident and Accident Reporting*Incident and accident reports are valuable because:

They capture complaints, accidents and incidents before they

become claims.

They help establish a defense for claims that may be presented

years after an incident/accident.
http://en.wikipedia.org/wiki/Falling_(accident)http://en.wikipedia.org/wiki/Vital_signshttp://en.wikipedia.org/wiki/Vital_signshttp://en.wikipedia.org/wiki/Vital_signshttp://en.wikipedia.org/wiki/Falling_(accident)http://en.wikipedia.org/wiki/Vital_signshttp://en.wikipedia.org/wiki/Vital_signs


6/27

They serve as the basis for analyzing the causes of incidents and

accidents and for recommending risk improvements to prevent

similar events in the future.

They help identify weaknesses in your current risk management

policies and procedures to prevent more serious losses from

occurring.

Key Point

Having accident and incident procedures and forms is an essential part

of an effective risk management program.

Risk Management: Incidents


7/27

1. If an incident occurs, attend to those involved to ensure there are no

injuries.

2. Complete an incident report (click here for a sample). Incident reports

should include at least:

names and contact information of the reporter and witnesses;

a detailed description of the incident; and

recommendations to prevent similar incidents in the future.

Key Point

Tracking accidents and incidents is an excellent way to identify areas of

concern that are in need of risk management solutions.
http://www.ibc.ca/en/Business_Insurance/documents/Incident-Accident-Reporting-Sample-Incident.pdfhttp://www.ibc.ca/en/Business_Insurance/documents/Incident-Accident-Reporting-Sample-Incident.pdf


8/27

3. Contact your insurance representative for advice on whether an incident

should be reported to the insurer. Incidents are often reported even if a

claim may not come out of them.

4. Keep the report on file:

Documentation should be kept for as long as necessary to defend

against potential claims. The length of time that legal action may betaken by law is called the Statute of Limitations.

If the reporter is an adult, keep the incident documentation on file

for at least three to five years after the Statute of Limitations

passes for that type of claim. Your lawyer should be able to advise

how long this is.

If the reporter is a minor keep the incident documentation on file for

at least three to five years after the Statute of Limitations passes

for that type of claim once the minor has reached the age of

majority. Your lawyer should be able to advise how long this is.


9/27

An efficient method of organizing and storing incident reports is in

an electronic database where they can be sorted and retrieved

based on a number of factors.

5. Review the report to determine the cause of the incident and any loss

prevention measures that could be implemented.

^Back to top

Risk Management: Accidents

1. Attend to any persons involved.

2. If necessary, move yourself and injured persons out of any areas of

immediate danger such as fire or traffic.

3. Administer first aid if necessary. Only administer the level of first aid

that you are qualified to perform.
http://www.ibc.ca/en/Business_Insurance/Risk_Management/Incident_and_Accident_Reporting.asphttp://www.ibc.ca/en/Business_Insurance/Risk_Management/Incident_and_Accident_Reporting.asp


10/27

4. Do not admit liability or promise to pay for expenses incurred by injured

persons.

Key Point

If an accident involves injuries or potentially involves injuries, report it

to your insurance representative.

5. Call or ask a bystander to call 9-1-1 or the emergency number for

police, ambulance and/or fire department if necessary. Do not leave the

scene of the accident unless it is to call one of those services.

6. Protect any damaged property or evidence from further damage (as

long as the protection is at a reasonable cost). As an insured, it is your

duty to minimize the damage to the extent possible.


11/27

7. Complete an accident report (click here for a sample). The accident

report should include at a minimum:

names and contact information for the reporter and witnesses;

a detailed description of the accident; and

a description of injuries and property damage.

8. Promptly notify your insurer of the possible claim. If an employee is

injured, claims should be reported to the Workers Compensation Board.

Note the name of the person to whom you reported the claim. In

the case of a dispute, this may be used to prove that the claim was

reported.

9. Keep the report on file.

Documentation should be kept for as long as necessary to defend

against potential claims. The length of time that legal action may be

taken by law is called the Statute of Limitations.
http://www.ibc.ca/en/Business_Insurance/documents/Incident-Accident-Reporting-Sample-Accident.pdfhttp://www.ibc.ca/en/Business_Insurance/documents/Incident-Accident-Reporting-Sample-Accident.pdf


12/27

If the victim is an adult, keep the incident documentation on file for


for that type of claim. Your lawyer should be able to advise how

long this is.

If the victim is a minor, keep the incident documentation on file for


for that type of claim once the minor has reached the age of

majority. Your lawyer should be able to advise how long this is.

An efficient method of organizing and storing incident reports is in

an electronic database where they can be sorted and retrieved

based on a number of factors.

^Back to top

Claims Handling
http://www.ibc.ca/en/Business_Insurance/Risk_Management/Incident_and_Accident_Reporting.asphttp://www.ibc.ca/en/Business_Insurance/Risk_Management/Incident_and_Accident_Reporting.asp


13/27

1. Reporting Claims

If a claim is, or could become, greater than your deductible, is

complex, involves injuries, or if you are in doubt, it is best to have

the claim handled by your insurer. Your insurer is an expert at

investigating and settling claims.

The following are guidelines for dealing with your insurer:

i) If a reported incident/accident will likely result in a claim, submit

a copy of the incident/accident report to your insurer.

ii) If you receive a Statement of Claim from an injured party

explaining the intent to make a claim against your organization,

submit it to your insurer.

iii) If applicable, the adjuster will provide a Proof of Loss form to be

completed to demonstrate that the organization has experienced a

loss.


14/27

iv) Document all monetary costs related to the claim (repair work,

hospital bills, lost income, etc.).

v) Cooperate and communicate often with your insurer while they

are handling your claim.

2. Maintain a claims record (click here for a sample).

By keeping detailed records about claims you will be better able to

track trends in loss causes, and the costs associated with them.

Keep simple records of premiums paid, additional charges and

returned premiums.

^Back to top

Despite the most careful precaution of medical personnel, medico-legalaccidents still occur. In all cases of accidents nurses caring for the clientduring the time of incident and those who saw or heard the unusual event
http://www.ibc.ca/en/Business_Insurance/documents/Incident-Accident-Reporting-Claims-Record.pdfhttp://www.ibc.ca/en/Business_Insurance/Risk_Management/Incident_and_Accident_Reporting.asphttp://www.ibc.ca/en/Business_Insurance/documents/Incident-Accident-Reporting-Claims-Record.pdfhttp://www.ibc.ca/en/Business_Insurance/Risk_Management/Incident_and_Accident_Reporting.asp


15/27

should write an incident report. The nurse in charge of the departmentshould also write an incident report in cases of accident.

An incident report is a form that filled up in order to record the details ofaccidents, patient injury and other unusual events that occur in a healthcare facility such as a hospital or nursing home. It is also called

an accident report which documents the exact details of the accident orunusual event while the information is still fresh in the minds of thosewho witness the event.

Purpose of an Incident Report

People often regard an incident report as a black mark against the nursingstaff who wrote it. This should not be the case because an informedconsent is a legal document of an incident that took place. The purposesof an incident report are the following:


16/27

1. To document the exact detail of an accident or unusual incidentthat occurred in a health-care institution.

2. To be used in the future when dealing with liability issuesstemming from the incident.

3. To protect the nursing staff against unjust accusation.

4. To protect and safeguard the client in case of negligence on thepart of the nurse.

5. Helps in the evaluation of nursing care to ensure safe care to allpatients.

Incident Report

Written at the first opportunity after the incident so that the detailsare not blurry or forgotten.
http://nursingcrib.com/nursing-notes-reviewer/evaluation/http://nursingcrib.com/nursing-notes-reviewer/evaluation/


17/27

Written with a pen (ink) not pencil. Information written using apencil can be erased.

Details should be complete and accurate. The patient should beidentified with the following details:

1. Full name

2. Hospital bed number

3. Hospital ID

4. Patients diagnosis

5. Patients condition before and after the incident

Other details included are:

1. Details of ward or clinical area

2. Date, time and place of incident


18/27

3. Details of equipments used including the serial number or asset tagidentification (if appropriate)

Written as statement of facts without interpretation or opinion.Descriptive adjectives should not be used.

For example instead of writing:

Mr. Dimaano would not listen when I told him to stay in bed. He is verydifficult to care for. It is his fault why he fell on the floor.

You should write:

I heard a loud crash, and immediately went to the ward. I found Mr.Dimaano on the floor.

Events should be written in sequence that they occurred.

Proper technical terms should be used. For example instead ofusing the word bottle specify that it is a urinal.


19/27

Identifies the witnesses.

Identifies the medications given before the incident (if applicable)

Identifies the equipment that is involved or used.

Signed legibly with the correct designation.

Taking Meeting MinutesAn Important Skill

By Dawn Rosenberg McKay, About.com Guide

See More About:

meeting minutes workplace skills
http://careerplanning.about.com/bio/Dawn-Rosenberg-McKay-646.htmhttp://careerplanning.about.com/lr/meeting_minutes/37078/1/http://careerplanning.about.com/lr/workplace_skills/37078/2/http://careerplanning.about.com/bio/Dawn-Rosenberg-McKay-646.htmhttp://careerplanning.about.com/lr/meeting_minutes/37078/1/http://careerplanning.about.com/lr/workplace_skills/37078/2/


20/27

Ads

Demand Planning SolutionsIncrease forecast accuracy with TerraTechnology's Demand Sensing.www.TerraTechnology.comFilmmakers Film SchoolEarn BA and AA Degrees in Film/TV

Taught By Industry Professionalswww.columbiacollege.eduBard Graduate CenterMA & PhD Programs in the Cultural Historyof the Material Worldbgc.bard.eduCareer Planning Ads

Meeting Minutes Meeting Planning Board Meeting Meeting Agenda Career TestAt some point your boss may ask you to take minutes at a meeting.

This task isn't reserved for secretaries only. Any person who attends
http://tmp/svif6.tmp/javascript:zpu(512,uy+'/z/ad/wasl.htm',450,425,'wao',100,100)http://googleads.g.doubleclick.net/aclk?sa=l&ai=BBHGrxGMFT76BNfCqiQeg69GCAqrk-TyazaveCcCNtwGAiCcQARgBIKil9wEoCTgAUKm_v90EYOHkugWgAc7Do_4DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2AAgHIAs7tuAGoAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=1&sig=AOD64_3532-WR0Q1TojsjOHcriT8ncG7xQ&client=ca-primedia-premium_js&adurl=http://www.terratechnology.comhttp://googleads.g.doubleclick.net/aclk?sa=l&ai=BBHGrxGMFT76BNfCqiQeg69GCAqrk-TyazaveCcCNtwGAiCcQARgBIKil9wEoCTgAUKm_v90EYOHkugWgAc7Do_4DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2AAgHIAs7tuAGoAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=1&sig=AOD64_3532-WR0Q1TojsjOHcriT8ncG7xQ&client=ca-primedia-premium_js&adurl=http://www.terratechnology.comhttp://googleads.g.doubleclick.net/aclk?sa=l&ai=Bn9SRxGMFT76BNfCqiQeg69GCArPPlKUC0d-_oAHAjbcBsOMtEAIYAiCopfcBKAk4AFD4o8yS-f____8BYOHkugWgAYWpkv8DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2oAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=2&sig=AOD64_0GmvbWy5fFydyQpVeQAWhbQdBaAw&client=ca-primedia-premium_js&adurl=http://www.columbiacollege.eduhttp://googleads.g.doubleclick.net/aclk?sa=l&ai=Bn9SRxGMFT76BNfCqiQeg69GCArPPlKUC0d-_oAHAjbcBsOMtEAIYAiCopfcBKAk4AFD4o8yS-f____8BYOHkugWgAYWpkv8DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2oAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=2&sig=AOD64_0GmvbWy5fFydyQpVeQAWhbQdBaAw&client=ca-primedia-premium_js&adurl=http://www.columbiacollege.eduhttp://googleads.g.doubleclick.net/aclk?sa=l&ai=Bn9SRxGMFT76BNfCqiQeg69GCArPPlKUC0d-_oAHAjbcBsOMtEAIYAiCopfcBKAk4AFD4o8yS-f____8BYOHkugWgAYWpkv8DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2oAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=2&sig=AOD64_0GmvbWy5fFydyQpVeQAWhbQdBaAw&client=ca-primedia-premium_js&adurl=http://www.columbiacollege.eduhttp://googleads.g.doubleclick.net/aclk?sa=L&ai=BH7nkxGMFT76BNfCqiQeg69GCAvCx8vQB6N_PiBvAjbcBwKIzEAMYAyCopfcBKAk4AFD_jsjS-v____8BYOHkugWyARhjYXJlZXJwbGFubmluZy5hYm91dC5jb23IAQHaAT5odHRwOi8vY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tL2NzL2NvbW11bmljYXRpb24vYS9taW51dGVzLmh0bYACAagDAbgDAegDhwnoA74H6APOAvUDAgQAhPUDAAAAEA&num=3&sig=AOD64_1eIl6vmSgW6Rz1cXbKVCs4mn03ew&client=ca-primedia-premium_js&adurl=http://bgc.bard.eduhttp://googleads.g.doubleclick.net/aclk?sa=L&ai=BH7nkxGMFT76BNfCqiQeg69GCAvCx8vQB6N_PiBvAjbcBwKIzEAMYAyCopfcBKAk4AFD_jsjS-v____8BYOHkugWyARhjYXJlZXJwbGFubmluZy5hYm91dC5jb23IAQHaAT5odHRwOi8vY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tL2NzL2NvbW11bmljYXRpb24vYS9taW51dGVzLmh0bYACAagDAbgDAegDhwnoA74H6APOAvUDAgQAhPUDAAAAEA&num=3&sig=AOD64_1eIl6vmSgW6Rz1cXbKVCs4mn03ew&client=ca-primedia-premium_js&adurl=http://bgc.bard.eduhttp://careerplanning.about.com/z/js/o.htm?k=meeting%20minutes&d=Meeting%20Minutes&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://careerplanning.about.com/z/js/o.htm?k=meeting%20planning&d=Meeting%20Planning&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://careerplanning.about.com/z/js/o.htm?k=board%20meeting&d=Board%20Meeting&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://careerplanning.about.com/z/js/o.htm?k=meeting%20agenda&d=Meeting%20Agenda&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://careerplanning.about.com/z/js/o.htm?k=career%20test&d=Career%20Test&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://tmp/svif6.tmp/javascript:zpu(512,uy+'/z/ad/wasl.htm',450,425,'wao',100,100)http://googleads.g.doubleclick.net/aclk?sa=l&ai=BBHGrxGMFT76BNfCqiQeg69GCAqrk-TyazaveCcCNtwGAiCcQARgBIKil9wEoCTgAUKm_v90EYOHkugWgAc7Do_4DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2AAgHIAs7tuAGoAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=1&sig=AOD64_3532-WR0Q1TojsjOHcriT8ncG7xQ&client=ca-primedia-premium_js&adurl=http://www.terratechnology.comhttp://googleads.g.doubleclick.net/aclk?sa=l&ai=BBHGrxGMFT76BNfCqiQeg69GCAqrk-TyazaveCcCNtwGAiCcQARgBIKil9wEoCTgAUKm_v90EYOHkugWgAc7Do_4DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2AAgHIAs7tuAGoAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=1&sig=AOD64_3532-WR0Q1TojsjOHcriT8ncG7xQ&client=ca-primedia-premium_js&adurl=http://www.terratechnology.comhttp://googleads.g.doubleclick.net/aclk?sa=l&ai=Bn9SRxGMFT76BNfCqiQeg69GCArPPlKUC0d-_oAHAjbcBsOMtEAIYAiCopfcBKAk4AFD4o8yS-f____8BYOHkugWgAYWpkv8DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2oAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=2&sig=AOD64_0GmvbWy5fFydyQpVeQAWhbQdBaAw&client=ca-primedia-premium_js&adurl=http://www.columbiacollege.eduhttp://googleads.g.doubleclick.net/aclk?sa=l&ai=Bn9SRxGMFT76BNfCqiQeg69GCArPPlKUC0d-_oAHAjbcBsOMtEAIYAiCopfcBKAk4AFD4o8yS-f____8BYOHkugWgAYWpkv8DsgEYY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tyAEB2gE-aHR0cDovL2NhcmVlcnBsYW5uaW5nLmFib3V0LmNvbS9jcy9jb21tdW5pY2F0aW9uL2EvbWludXRlcy5odG2oAwG4AwHoA4cJ6AO-B-gDzgL1AwIEAIT1AwAAABA&num=2&sig=AOD64_0GmvbWy5fFydyQpVeQAWhbQdBaAw&client=ca-primedia-premium_js&adurl=http://www.columbiacollege.eduhttp://googleads.g.doubleclick.net/aclk?sa=L&ai=BH7nkxGMFT76BNfCqiQeg69GCAvCx8vQB6N_PiBvAjbcBwKIzEAMYAyCopfcBKAk4AFD_jsjS-v____8BYOHkugWyARhjYXJlZXJwbGFubmluZy5hYm91dC5jb23IAQHaAT5odHRwOi8vY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tL2NzL2NvbW11bmljYXRpb24vYS9taW51dGVzLmh0bYACAagDAbgDAegDhwnoA74H6APOAvUDAgQAhPUDAAAAEA&num=3&sig=AOD64_1eIl6vmSgW6Rz1cXbKVCs4mn03ew&client=ca-primedia-premium_js&adurl=http://bgc.bard.eduhttp://googleads.g.doubleclick.net/aclk?sa=L&ai=BH7nkxGMFT76BNfCqiQeg69GCAvCx8vQB6N_PiBvAjbcBwKIzEAMYAyCopfcBKAk4AFD_jsjS-v____8BYOHkugWyARhjYXJlZXJwbGFubmluZy5hYm91dC5jb23IAQHaAT5odHRwOi8vY2FyZWVycGxhbm5pbmcuYWJvdXQuY29tL2NzL2NvbW11bmljYXRpb24vYS9taW51dGVzLmh0bYACAagDAbgDAegDhwnoA74H6APOAvUDAgQAhPUDAAAAEA&num=3&sig=AOD64_1eIl6vmSgW6Rz1cXbKVCs4mn03ew&client=ca-primedia-premium_js&adurl=http://bgc.bard.eduhttp://careerplanning.about.com/z/js/o.htm?k=meeting%20minutes&d=Meeting%20Minutes&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://careerplanning.about.com/z/js/o.htm?k=meeting%20planning&d=Meeting%20Planning&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://careerplanning.about.com/z/js/o.htm?k=board%20meeting&d=Board%20Meeting&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://careerplanning.about.com/z/js/o.htm?k=meeting%20agenda&d=Meeting%20Agenda&r=http://careerplanning.about.com/cs/communication/a/minutes.htmhttp://careerplanning.about.com/z/js/o.htm?k=career%20test&d=Career%20Test&r=http://careerplanning.about.com/cs/communication/a/minutes.htm


21/27

a meeting may be asked to do this. Since the minutes will serve as

an official record of what took place during the meeting, you must

be very accurate. Here are some pointers to help you master this

skill.

Before the Meeting

Choose your tool: Decide how you will take notes, i.e. pen andpaper, laptop computer, or tape recorder.

Make sure your tool of choice is in working order and have abackup just in case.

Use the meeting agenda to formulate an outline.


22/27

During the Meeting

Pass around an attendance sheet. Get a list of committee members and make sure you know who is

who.

Note the time the meeting begins. Don't try to write down every single comment -- just the main

ideas. Write down motions, who made them, and the results of votes, if

any; no need to write down who seconded a motion. Make note of any motions to be voted on at future meetings. Note the ending time of the meeting.


23/27

After the Meeting

Type up the minutes as soon as possible after the meeting, whileeverything is still fresh in your mind.

Include the name of organization, name of committee, type of

meeting (daily, weekly, monthly, annual, or special), and purposeof meeting. Include the time the meeting began and ended. Proofread the minutes before submitting them.

How to Write Meeting Minutes

If you're assigned to do the minutes of the meeting, you may becurious - if not confused - when it comes to the best way to go


24/27

about it. It may not be rocket science, but still, making a detailedoutline of all the events that occurred in an activity may be such achore for some. Learning how to write meeting minutes,fortunately, should not be so difficult if you follow the tips below:

1. First, ensure that all the preliminary information is available

and verify if all important arrangements have been made.What is the meeting all about? A serious corporate meetingmay need a very detailed minutes of the meeting while aless important one will need only a simple summary. Whoare attending the meeting? Make sure that you know thenames of the participants. What, where and how is it goingto be held? Take time to verify that all the important detailsregarding location, time and communication method areorganized properly.


25/27

2. Second, prepare a comprehensive sheet that lists themeeting elements. You can do this by getting a hold ofprevious minutes of the meeting documents and start fromthe information available there, which can guide you inticking off the important boxes of your sheet. This is a good

way of learning how to write meeting minutes.Label the document with the name of your organization, thekind of meeting, the theme and agenda of the event, thedate and time, and the expected end time of the session. Byhaving this ready, it will be easy for you to indicate if themeeting group was able to abide by the details agreed on -such as if the right topics are discussed or if the meetingbegins and ends on time.


26/27

3. Third, create another document that lists down the agendaand the probable issues and sub-themes. Ensure that youallocate sufficient space under every idea and this will serveas the area on which you can write the issues brought out inthe meeting. By doing this, you will not need to take down

everything chronologically, but you can lump ideas togetherimmediately.

4. Fourth, look for media devices that help on how to writemeeting minutes properly. Do you think using a recorderhelps? Or typing on a laptop? Or do you prefer writing inshorthand? Deciding what to use - or even combining one ortwo - can efficiently aid you.

5. Fifth, once the meeting starts, use your critical thinking skillsto delineate the important issues and take them down. Put


27/27

relevant or connected ideas together in a way youunderstand best, and remember that the first draft does notneed to be perfect. Remember, you can still edit yourdocument after making your initial summary.

6. Last, have the chair or the leader of the meeting go through

the minutes of the meeting and approve it before you sendout to all the attendees. A fresh pair of eyes can proofreadyour work, too.

discipline slips and definitions

Documents