discipline from start to finish. hrd review process for potential discharge cases case conference...
TRANSCRIPT
![Page 1: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/1.jpg)
DISCIPLINE
FROM START TO FINISH
![Page 2: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/2.jpg)
HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES
• Case Conference
• Dept. submits 2 copies of NOID to Service Team Manager– One copy is reviewed by STM; other copy is
sent to County Counsel for review– STM and CoCo meet and discuss case– STM communicates issues back to
department for follow-up
![Page 3: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/3.jpg)
HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES (continued…)
• STM submits case with summary memo and recommendations to Asst. HR Director
• Asst. HR Director adds their recommendation and forwards to HR Director for final decision
![Page 4: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/4.jpg)
PURPOSE OF NOI (Skelly Package)
• Meets one of the due process requirements (Skelly vs. State Personnel Board) before a “property right” can be taken from an employee.
![Page 5: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/5.jpg)
NOI DOCUMENT STRUCTURE
• Discipline proposed
• Reasons for proposed discipline– Policy/Procedure violations– Failure to meet performance standards
![Page 6: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/6.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• Brief employment information– Date of Hire– Date started in current classification/
assignment– Responsibilities of position/assignment– Relevant training or licensure– Relevant professional ethics or standards
![Page 7: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/7.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• State how agency/department became aware of issue
• Review of investigation– Who conducted the investigation?– Evidence obtained and how it was obtained– Parties interviewed and what they reported (how did
they obtain the info., vantage point during incident, confirmation of witness statement, etc.)
– Overview of investigatory interview
![Page 8: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/8.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• Review of investigation (continued…)– Credibility issues (relationship with accused,
discrepancies in statements, potential motives of witnesses, etc.)
– Address mitigating factors or exculpatory evidence investigated
– Factual statements (recitation of evidence) vs. conclusions or opinions
![Page 9: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/9.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• Recital of P&P’s violated including specific sections– Was the employee provided a copy of the
policy?– Was any training provided regarding the
policy?– Any reminders regarding the policy?– What actions should the employee have taken
based on the policy or procedure?
![Page 10: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/10.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• Impact of the violations or performance on the operation or to co-workers/clients
• Any relevant professional or ethical standards violated?
![Page 11: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/11.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• Previous discipline imposed for similar actions– Type of discipline and violations– Recent performance evaluations– Relevant performance discussions
![Page 12: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/12.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• Conclusions/Reasoning for proposed discipline– Outlines the writers thought process for the
discipline– Addresses credibility assessments– Ties conclusions to the facts of the case
![Page 13: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/13.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• Due process rights– Notification of Skelly hearing– Notification of MOU rights
![Page 14: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/14.jpg)
NOI DOCUMENT STRUCTURE (continued…)
• Attachments– Include anything relied upon for the discipline
decision– Include any documents referred to in the NOI– Methods of attachment
![Page 15: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/15.jpg)
WRITING TIPS
• Summarize extensive data into charts if possible
• Quote directly from witness statements - don’t summarize
• Be concise - only include relevant information
• Don’t try to hide relevant information – it will come out!
![Page 16: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/16.jpg)
WRITING TIPS (continued…)
• Make the information easily understood by a neutral reader
• Spell out acronyms the first time they are used
• Briefly give an overview of a particular program to help a neutral reader understand more of the context
![Page 17: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/17.jpg)
WRITING TIPS (continued…)
• Stick to the facts and not your conclusions or interpretations of the facts
![Page 18: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/18.jpg)
OTHER INFORMATION HRD CONSIDERS
• Can you prove each of the violations listed in the NOID?
• Performance evaluation history
• Future witness availability
• Disparate treatment
• Nexus for off-duty conduct
• Are all attachments included?
![Page 19: DISCIPLINE FROM START TO FINISH. HRD REVIEW PROCESS FOR POTENTIAL DISCHARGE CASES Case Conference Dept. submits 2 copies of NOID to Service Team Manager](https://reader030.vdocuments.us/reader030/viewer/2022020417/56649f355503460f94c53354/html5/thumbnails/19.jpg)
QUESTIONS ???