director of community development james callahan public ... · paul bliss and dan brinkerhoff were...

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A Work Session of the Town Board of the Town of Clarence was held on Wednesday, January 22, 2020 at Clarence Town Hall, One Town Place, Clarence, New York.

Supervisor Casilio called the meeting to order at 4:00 PM. Members of the Town Board

present were J. Paul Shear, Christopher Greene, Robert Geiger and Peter DiCostanzo.

Other Town Officials present were Assistant to the Supervisor Karen Jurek, Director of

Community Development James Callahan, Assistant Director of Community

Development Jonathan Bleuer, Town Attorney Lawrence Meckler, Senior Building

Inspector David Metzger, Town Engineer Tim Lavocat and Highway Superintendent

James Dussing.

Director of Community Development James Callahan

Public Hearings:

Stephen Development - Rock Oak Manufactured Housing Park

Applicant is seeking final approval of a park expansion which will require a Special

Exception Use Permit. The existing vacant land is located on the south side of Main

Street, west of Shisler Road immediately adjacent to the existing manufactured housing

park within the Commercial Zone. Per the Manufactured Housing Park Local Law, the

Town Board has final approval authority for park development and expansion. The

Planning Board has forwarded a recommendation with conditions on this project.

Buffalo Car Care 8200 Main Street

Applicant is proposing to locate an automotive detail shop in the existing plaza located on

the north side of Main Street, east of Bryant & Stratton Way within the Main-Transit Plaza

in the Commercial Zone. Per the Zoning Law, automotive uses will require a Temporary

Conditional Permit as issued by the Town Board. The Planning Board has forwarded a

recommendation on the use with conditions. Temporary Conditional Permits may be

approved for (1) year on initial action.

Formal Agenda:

Jeffrey Palumbo – Cannonwoods Subdivision

Applicant is proposing to develop a forty-lot Open Space Design Development on existing

vacant land located on the north side of Roll Road, west of Martha’s Vineyard in the

Residential Single Family Zone and within Clarence Sewer District #2. Per the Zoning

Law, the Town Board has final approval authority for Open Space Design Subdivisions.

The Planning Board has forwarded a recommendation on the 40-lot design. The

applicant has amended the concept to meet the 200’ setback requirement from the

Martha’s Vineyard right-of-way. A public hearing will be required to consider the request.

Town of Clarence Tree Management Plan

The Town has completed a Draft Tree Inventory and Management Plan in conjunction

with consultant Davey Resource Group. The proposal is to adopt this plan as a

component of Clarence 2030. A public hearing will be required to consider the formal

adoption.

Charles Kelkenberg – south side of Martin Road, west of Goodrich Road

Applicant is seeking a permit to construct a single family home with a secondary living

unit. The existing vacant building lot is located at 9295 Martin Road in the Agriculture

Rural Residential Zone. Per the Zoning Law, the Town Board may allow secondary living

units via a Special Exception Use Permit. The applicant is aware of the deed restriction

requirements to protect the single family home character of the area. The applicant,

working with the Planning Board Executive Committee, has presented an amended

architectural style to soften the appearance of a duplex style home.

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Paul Bliss – Town of Clarence Baseball Association – Memorial Park

Applicant is proposing to construct a new pavilion for TCBA on the north side of east/west

Memorial Park Drive at existing baseball fields on the north side of Memorial Park. The

Town Board has authority to approve facilities within town owned parks. Utility extensions

are being developed to service the area. Town Engineer Lavocat asked the Town Board

to put on record any conditions they want to see before the building permit is issued.

Town of Clarence Highway Department 6185-6221 Goodrich Road

Funding and development of a new highway facility (transfer of existing operations)

including demolition of existing structures, construction of new facilities, including a small

park, development of parking and landscaping and enhancing existing community

facilities. The existing Highway Department facilities are located on the east side of

Goodrich Road, north of the Peanut Line Trail in the Residential, Commercial and

Community Facility Zones and within Clarence Sewer District #2. The Town Board will

be Lead Agency on this project. This will be a Type I Action under SEQRA requiring a

detailed review of potential impacts.

Work Session items for consideration February 12, 2020:

Zoning Code revisions

Set a Public Hearing to consider proposed code updates as forwarded from the Planning

Board:

Generators as exempt for Accessory Structure setbacks

Removal of Single Family and Two Family allowed uses in the Restricted Business

Zone

Removal of Two Family as permitted use in the Commercial Zone

Recreational Vehicle Definition

Sign Law – Prohibit Cabinet Signs and variance process

Supervisor Patrick Casilio

Motions:

Appoint Code Enforcement Officer in the Building Department

Transfer Funds in the 2019 Engineering Department Budget

Encumber Funds in the 2019 Engineering Department Budget

Transfer Funds in the 2019 Building Department Budget

Encumber Funds in the 2019 Building Department Budget

Set Bid Date for Greiner Road, Salt Road, Schurr Road Sanitary Sewer Project

Transfer Funds in the 2019 General Fund Budget (Law)

Transfer Funds in the 2019 Highway Fund Budget

Encumber Funds in the 2019 Highway Department Budget

Transfer Funds in the 2019 Security Department Budget

The Board of Elections thanked the Town Board for use of the Town Hall for early voting

in 2019. They are now asking to use the Town Hall April 18 – April 26, 2020 for early

voting for the Presidential Primary and again on June 13th – June 21, 2020 for the Primary

and then for the General Election October 24– November 1, 2020.

Construction began today on the new pavilion at Town Place Park on Goodrich Road.

Supervisor Casilio is looking into eliminating the building at Beeman Creek Park. Town

Engineer Lavocat is working on an asbestos abatement survey.

Supervisor Casilio will give the State of the Town Address tomorrow at Samuel’s Grande

Manor.

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Supervisor Casilio has several items to discuss in Executive Session.

Councilman Peter DiCostanzo

Motions:

Transfer Funds in the 2019 Finance Department Budget

Transfer Funds in the 2019 Recreation Budget

Transfer Funds in the 2019 General Fund Budget

Encumber Funds in the 2019 General Fund Budget

Authorize the Supervisor to sign ESI – Employee Assistance Program Contract

Councilman DiCostanzo announced that the Ethics Disclosure Statements have been

distributed.

The last Ethics Training was June 2014. Ethics Board Chairman Gerald Drinkard has

been working on scheduling another training.

The Clarence Lions Club pancake breakfast is scheduled for February 2, 2020 at the

Clubhouse.

Councilman Robert Geiger

Motions:

Transfer Funds in the 2019 Justice Department Budget

Appoint an agent to the Deer Abatement Management Assistance Program 2020

Councilman Geiger thanked Supervisor Casilio for installing the Officers at the Senior

Center.

The Historical Association thanked Highway Superintendent James Dussing for the final

sale of the Conestoga wagon, the proceeds will go to the Historical Association.

Councilman Geiger toured the Humbert House, the renovations are coming along nicely.

Councilman Christopher Greene

Motions:

Authorize Supervisor to sign agreement for refuse pick-up services at the Youth

Bureau

Declare Computer Equipment as surplus

Approve Dawn Kinney, Executive Director of the Youth Bureau request to attend

the 2020 Youth Leadership Forum in Albany, NY on February 3rd and 4th, 2020

Winterfest 2020 is scheduled for this weekend.

Councilman J. Paul Shear

Motions:

Approve Councilman DiCostanzo request to attend the 2020 Association of Towns

Annual Meeting and Training School and appoint Delegate for the Town

Interviews for the Zoning Board of Appeals will be conducted February 5, 2020 provided

the applicants are available.

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Motion by Supervisor Casilio, seconded by Councilman DiCostanzo to enter in Executive

Session pursuant to §105(1) F of the Open Meetings Law to discuss the Employment

History of a particular individual and §105(1) H the proposed acquisition of real property.

Upon roll call – Ayes: All; Noes: None. Motion carried.

There being no further business, the Work Session adjourned at 4:35 PM.

Darcy A. Snyder

Deputy Town Clerk

Motion by Supervisor Casilio, seconded by Councilman Geiger to adjourn the Executive

Session at 5:25 PM. Upon roll call – Ayes: All; Noes: None. Motion carried. No action

taken.

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Regular meeting of the Town Board of the Town of Clarence was held on Wednesday,

January 22, 2020 at the Clarence Town Hall, One Town Place, Clarence, New York.

Supervisor Patrick Casilio called the meeting to order at 5:32 p.m. Pledge to the flag was

led by Councilman J. Paul Shear followed by a prayer given by Councilman Robert Geiger.

Members of the Town Board present were Councilmembers J. Paul Shear, Christopher

Greene, Robert Geiger, Peter DiCostanzo and Supervisor Casilio. Other Town officials present

were Director of Community Development James Callahan, Town Attorney Lawrence Meckler

and Town Engineer Timothy Lavocat.

Motion by Councilman DiCostanzo, seconded by Councilman Greene to accept the

minutes of the Organizational Meeting held January 8, 2020. Upon roll call – Ayes: All; Noes:

None. Motion carried.

Motion by Supervisor Casilio, seconded by Councilman DiCostanzo that upon the

recommendation of Town Engineer Timothy Lavocat, Joseph Saletta is appointed to the position

of Code Enforcement Officer in the Building Department effective January 23, 2019 at Step 1 of

the White Collar Contract.

On the question, Supervisor Casilio said Joseph Saletta scored in the top three on the civil

service list for this position.


Motion by Supervisor Casilio, seconded by Councilman Geiger to approve the transfer

funds in the 2019 Engineering Department Budget as follows:

$13,388.38 from Personal Services (A1440.100) to account Professional Services

(A1440.434.)


Motion by Supervisor Casilio, seconded by Councilman Shear to encumber funds in the

2019 Engineering Department Budget as follows:

$38,880 from Professional Services (A1440.434) towards Architecture Unlimited Contract

dated April 2, 2019 for Community Center Program Phase Services.

$14,900 from Professional Services (A1440.434) towards Donald Gallo Consulting

Engineer Contract dated November 4, 2019 for Memorial Park Utilities Project Services.

$5,000 from Professional Services (A1440.434) towards Greenman Pedersen, Inc.

Contract dated December 23, 2019 for Wehrle Drive Pedestrian Path Preliminary Survey Services.


Motion by Supervisor Casilio, seconded by Councilman Greene to approve the transfer

funds in the 2019 Building Department Budget as follows:

$1,218.16 from Personal Services (A3620.100) to Books and Supplements (A3620.4230.)


Motion by Supervisor Casilio, seconded by Councilman Greene to encumber funds in the

2019 Building Department budget as follows:

$4,919.00 from Books and Supplements (A3620.4230) towards New York State Required

Updated Code Books per quote dated December 11, 2019.


Motion by Supervisor Casilio, seconded by Councilman Shear to set a bid date of Tuesday,

March 3, 2020 at 10:00 a.m. in the office of the Town Clerk for the Greiner Road, Salt Road and

Schurr Road Sanitary Sewer Project.

On the question, Supervisor Casilio said the bid documents will be available in the office

of the Town Clerk on Tuesday, January 28, 2020.


Motion by Supervisor Casilio, seconded by Councilman Geiger to approve the following

transfer of funds in the 2019 General Fund Budget:

$13,870.98 from Contingent (001.1990.4023.0000) to Legal and Professional Fees

(001.1420.4711.0000).


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Motion by Supervisor Casilio, seconded by Councilman Greene to approve the following

transfer of funds in the 2019 Highway Fund Budget:

$69,645.00 from Personal Services-Snow Removal (002.5142.0100.0000) to Personal

Services- General Repairs (002.5110.0100.0000.)

$ 468.93 from Miscellaneous (002.5140.4790.2005) to Personal Services- General Repairs

account (002.5142.0100.0000.)

$5,000.00 Personal Services (002.5120.0100) to Unclassified Bridge Supports

(002.5120.4792.)


Motion by Supervisor Casilio, seconded by Councilman Shear to encumber funds from the

2019 Highway Budget as follows:

$ 9,200.00 from Resurfacing Material (002.5110.4130) for installation of 400 linear feet of

36” DOT gutters on the Old Goodrich Hill to be completed in spring of 2020 per PO 62370 -

Millennium Construction.

$54,128.00 from Equipment (002.5130.0278) for purchase of 2020 International Truck

Model CV515 SFG per Onondaga Bid No. 7994; PO No. 62697.

$15,937.19 from Unclassified Bridge Supports (002.5110.4792) for Meadowbrook Road

culvert design services per PO No. 62896 – Clark Patterson Lee.

$10,526.00 from Resurfacing Material (002.5110.4130) for road materials for Sesh Road

reconstruction per PO No. 63741 – Chemung Supply Corp.


Motion by Supervisor Casilio, seconded by Councilman DiCostanzo to approve the

following transfer of funds in the 2019 Security Department Budget:

$596.70 from Vehicle Maintenance/Gas, Oil (001.3120.4170.0000) to Uniforms

(001.3120.0272.0102.)


Motion by Supervisor Casilio, seconded by Councilman Shear to post two openings for

Security Officer PT for the Court. Upon roll call – Ayes: All; Noes: None. Motion carried.

Motion by Supervisor Casilio, seconded by Councilman Shear to approve the following

purchases for the Highway Department:

1. Upon the recommendation of the Highway Superintendent, to approve the purchase of

a 2020 Coneqtec 24: Mill Model AP-600HD and #51740 John Deer Wiring Harness at

a cost of $17,877.56 from Monroe Tractor.

2. Upon the recommendation of the Highway Superintendent, to approve the purchase of

an AIRFLO11F3-$Y Dump Body at a cost of $11,566.00 from Unicell Truck

Equipment.

3. Upon the recommendation of the Highway Superintendent, to approve the

Purchase of a 2020 John Deere 333G Compact Track Loader at a cost of $78.000.00

from NYS OGS Group 40625, Award 22792, Contract PC67075.

On the question, Supervisor Casilio said quotes were received from 3 Vendors for items

#1 & #2. Item # 3 will be a combination of funds from Highway Department Capital Fund and

the 2020 Highway Equipment Fund.


Motion by Supervisor Casilio, seconded by Councilman Geiger to transfer $20,560.00

from the 2019 Budget - 1.1990.4023 Contingency to 1.1620.4500 Repair & Maintenance of

Buildings and Grounds. Upon roll call – Ayes: All; Noes: None. Motion carried.

Motion by Supervisor Casilio, seconded by Councilman DiCostanzo to Encumber Funds

in the 2019 General Fund Shared Services Building Budget:

$20,560.00 from Repair & Maintenance of Buildings & Grounds 1.1620.4500. (For the

repairs of the Town Hall Copper Roof-PO #63839).


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Supervisor Casilio welcomed Carol Conwall from our Historic Preservation Commission

who is present.

Councilman DiCostanzo said our departments do a good job on budgeting, but at the end

of the year some accounts may be over so we transfer from another account that still has funds.

The encumbrances are for items or services ordered in 2019 that were not completed by the end of

the year.

Motion by Councilman DiCostanzo, seconded by Councilman Greene to approve the

following transfer of funds in the 2019 Finance Department Budget:

$90.00 from Training & Education (001.1310.4710.0000) to account Consulting Services

(001.1320.4440.0000).

$11,076.00 from Personal Services (001.1310.0102.0000) to Software & Maintenance

(001.1680.4572.0000).


Motion by Councilman DiCostanzo, seconded by Councilman Shear to approve the

following transfer of funds in the 2019 Recreation Department Budget as follows:

$11,353.00 from Personal Services Part-Time Employees (001.7180.0100) to Capital

Improvements (001.7180.0265).

$376.00 from Special Programs 001.7140.4350.1004) to Uniform and Suits

(001.7180.0403).


Motion by Councilman DiCostanzo, seconded by Councilman Geiger to approve the

following transfer of funds in the 2019 General Fund Budget:

$200.00 from Insurance Appraisal (001.1956.4019.0000) to Physicals and Testing

(001.1954.4018.0000).

$8,547.33 from Benefits/Health Insurance (001.9060.0800.0000) to account

Benefits/Unemployment Insurance (001.9050.0800.0000).

$1,400.00 from Benefits/Health Insurance (001.9060.0800.0000) to account Benefits/

Disability (001.9055.0800.0000).


Motion by Councilman DiCostanzo, seconded by Councilman Greene to encumber funds

in the 2019 General Fund Budget as follows:

$45,786.00 from the Computer Software account (001-1680.04572) to the 2020 Budget

Computer Software account (001-1680.04572) as per PO 61279 Accela Inc. (Springbrook -

Financial Software Package, install and training).

$14,330.00 from Light, Heat & Power account (001-1620.04380) to the 2020 budget

Maintenance & Repair of Buildings & Ground (001.1620.4500) per PO 63811 (for electrical

improvements/additions for Town Hall).


Motion by Councilman DiCostanzo, seconded by Councilman Greene to authorize

Supervisor Patrick Casilio to sign the ESI Employee Assistance Program Renewal Agreement for

the period of February 1, 2020 through January 31, 2021, subject to review and approval by the

Town Attorney. Upon roll call – Ayes: All; Noes: None. Motion carried.

Councilman DiCostanzo said in June of 2014, the Town brought in an expert on ethics to

do sessions for employees and committee members. We are going to be doing that again this year.

The Ethics Disclosure Forms are out and should be filled out and returned to the Town

Clerk.

Councilman DiCostanzo announced that the Lions Club Pancake Breakfast will be held on

February 2nd at the Town Park Clubhouse.

Motion by Councilman Geiger, seconded by Councilman Shear to approve the following

transfer of funds in the 2019 Justice Department Budget:

$4,614.34 from Personal Services (001.1110.0102.0000) to Maintenance of

Buildings/Grounds (001.1110.4500.0000).

$2,043.00 from Personal Services (001.1110.0102.0000) to Stationary Plant & Equipment

Maintenance (001.1110.0102.0000).

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$165.60 from Personal Services (001.1110.0102.0000) to Uniforms

(001.1110.0272.0000).


Motion by Councilman Geiger, seconded by Councilman Shear that upon the

recommendation of the Deer Abatement Management Assistance Program Coordinator, Adam D.

Martin is appointed as an Agent for the taking of Deer effective as of January 22, 2020 through

March 31, 2020.

On the question, Councilman Geiger said, as required, Mr. Martin is licensed under the

Environmental Conservation Law from January 2, 2020 through September 30, 2020 and a copy

is available in the Town Attorney’s Office.


Councilman Geiger thanked the Supervisor for installing the officers at the Senior Center

last week.

He had a tour of the Humbert House that is being renovated in the Hollow. They found

old windows from the building that are being reinstalled. It will be a nice addition to the Hollow.

The old blue Conestoga wagon that was started on fire at the museum is being sold. It was

too costly for the Historical Society to restore.

The Clarence Chamber is hosting the Supervisor tomorrow to give the “State of the Town”

at Samuel’s Grande Manor.

Motion by Councilman Greene, seconded by Councilman DiCostanzo to authorize the

Supervisor to sign the one-year agreement with Republic Services for refuse pick-up at the Youth

Bureau located at 10510 Main Street effective January 1, 2020 through December 31, 2020, subject

to review and approval by the Town Attorney’s office.

On the question, Supervisor Casilio asked if we should move forward with this. We had

considered doing it internally.

Town Attorney Lawrence Meckler recommended that we go forward and we will review

it again next year.

Councilman Greene said Republic Services had the most reasonable fees for waste services

and this is a budgeted item.


Motion by Councilman Greene, seconded by Councilman DiCostanzo to declare the

attached list of Computer Equipment as surplus office equipment no longer needed for Town

purposes to be disposed of or sold accordingly as set forth by any state or local laws and/or rules

and regulations.

On the question, Councilman Greene said this equipment is obsolete, cannot be repaired or

is too costly to repair.


Motion by Councilman Greene, seconded by Councilman Shear to approve the request of

Dawn Kinney, Executive Director of the Clarence Youth Bureau, to attend the Youth Leadership

Forum sponsored by the Association of NYS Youth Bureaus, NYS Partnership for Children, Youth

and Families, and NYS Office of Children and Family Services to be held in Albany, NY on

February 3 and 4, 2020 along with Anna Linde, Program Leader-Youth, Clarence Youth Bureau

and 5 Clarence High School Students and 1 Williamsville East Student.

On the question, Councilman Greene said the cost for the seminar has been budgeted for

in the Youth Bureau 2020 departmental budget and there is a grant that covers the registration for

the students and 3 hotel rooms and one room for an adult chaperone. The forum is an interactive

leadership and educational seminar being offered to youth and Youth Bureau personnel from

across New York State. The students attending will have the opportunity to meet with our State

Legislators, Senator Ranzenhofer and Assemblyman Norris, to advocate for youth and youth

bureaus and to share to their experiences as members of the Clarence Youth Bureau Volunteer

Program and the Clarence Youth Board.


Councilman Greene announced that Winterfest is being held on Sunday from 11:00 am to

4:00 pm. There are several activities planned inside and outside.

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Motion by Councilman Shear, seconded by Councilman Geiger to approve Peter

DiCostanzo, Councilman, to attend the Association of Towns Annual Meeting and Training

School 2020 from February 17 through February 19, 2020 in New York City with all reasonable

and necessary expenses paid for by the Town and to appoint Councilman DiCostanzo as the

Delegate for the Town of Clarence for the Association of Towns Annual Meeting-2020.

On the question, Councilman Shear said Councilman DiCostanzo will be using his personal

vehicle for the trip.

Councilman DiCostanzo said he is not expensing for the travel portion of the trip.


Town Clerk Nancy Metzger announced that the 2020 Town & County tax bills were sent

out and are due February 18th. If you did not receive a bill, please call her office or they are

available on our website.

In regard to Public Participation, no one spoke.

A Public Hearing was held to consider the request of Stephen Development/Rock Oak

Manufactured Housing Park for a Special Exception Use Permit to allow for an expansion at

10065 Main Street. James Callahan said the location is the south side of Main Street, west of

Shisler Road. The Local Law for Manufactured Housing Parks requires a Special Exception Use

Permit for an expansion and approval by the Town Board. The Planning Board has approved the

Concept Plan and issued a Negative Declaration. The developer can move forward with

Development Plans following this approval.

Noel Dill said they have been going through the process for some time including a lengthy

environmental review. There were a few changes made to include a second gated access for fire

protection. This will significantly increase the fire protection for the original Phase I. They are

ready to move forward.

Councilman DiCostanzo asked if it is 27 or 28 lots.

Noel Dill said it is 27 lots.

With no one else speaking to the subject, motion was made by Supervisor Casilio, seconded

by Councilman DiCostanzo to close the Public Hearing. Upon roll call – Ayes: All; Noes: None.

Motion carried.

Motion by Councilman Shear, seconded by Councilman Geiger to adopt the following

resolution:

RESOLVED, that after a public hearing duly held on January 22, 2020, and after all

interested parties having been heard, the Clarence Town Board approves the request of the

applicant, Stephen Development/Rock Oak Manufactured Housing Park, for a Special Exception

Use Permit to allow for an expansion to the existing Manufactured Housing Park at 10065 Main

Street subject to the following conditions:

1. As per the approved Concept Plan as approved by the Planning Board on November

13, 2019.

2. Subject to Landscape Committee approval of a Landscape Plan prior to Development

Plan approval.

3. Subject to Erie County Health Department and NYS Department of Environmental

Conservation (DEC) approval on any future on-site sanitary facilities.

4. Subject to Town Building and Engineering Department approval on any construction

on the property.

5. Subject to Open Space and Recreation Fees.

6. Subject to construction and maintenance of a pedestrian trail access to the Westshore

Trail.

7. Consistent with the local Manufactured Housing Park Code, the park must be

maintained to an acceptable standard.

8. Installation of temporary fencing along the east side boundary of the required 50’

buffer to prevent disturbance of the area during construction.

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On the question, Councilman Shear asked if the applicant accepts the conditions. Noel Dill

said yes they do accept the conditions.


A Public Hearing was held to consider the request of Buffalo Car Care for a Temporary

Conditional Permit to allow for an automotive detail shop in the existing Main Transit Plaza at

8200 Main Street. James Callahan said the Planning Board made a recommendation with several

conditions. The Town Board has approval authority in the Commercial Zone following this public

hearing.

Supervisor Casilio reminded everyone that some of the applicants have been before this

Board or the Planning Board multiple times before reaching the final approvals.

John Schmidt said they are here to seek final approval to relocate their detail shop to the

Main Transit Plaza.

With no one else speaking to the subject, motion was made by Councilman DiCostanzo,

seconded by Councilman Geiger to close the public hearing. Upon roll call – Ayes: All; Noes:


Motion by Councilman Greene, seconded by Councilman Shear to adopt the following

resolution:

RESOLVED, that after a public hearing duly held on January 22, 2020, and after all

interested parties having been heard, the Clarence Town Board approves the request of the

applicant, Buffalo Car Care, for a Temporary Conditional Permit to allow for an Automotive Detail

Shop in the existing Main Transit Plaza subject to the following conditions:

1. As per the submitted written conditions from Buffalo Car Care received in the Planning

and Zoning Office on September 10, 2019 and the submitted site plan received on

November 12, 2019.

2. No unlicensed vehicles allowed in the front (Main Street) parking area.

3. Hours of operation from 9:00 a.m. to 6:00 p.m. Monday-Saturday.

4. Overnight vehicle storage limited to the twelve (12) delineated parking spots in the rear

as per the updated site plan received November 12, 2019 in the Planning and Zoning

Office.

5. Landscape Plan approval for any landscaping to upgrade the access area off Bryant &

Stratton Way.

6. Subject to Erie County Sewer District #5 for on-site sanitary sewer requirements.

7. Subject to Town Building and Engineering Department approval on any construction

Associated with the project.

On the question, Councilman Greene asked if they agree to the conditions. Mr. Schmidt

said yes they do. Upon roll call – Ayes: All; Noes: None. Motion carried.

Jeff Palumbo requests a Public Hearing to consider an Open Space Design Development

Overlay for the proposed Cannonwoods Subdivision at the north side of Roll Road, west of

Martha’s Vineyard. James Callahan said the Planning Board has issued a Negative Declaration

under SEQRA and approved the Concept Plan. The applicant has increased the setback on the

extension of Meriul Lane.

Jeff Palumbo said he is present asking that a public hearing be set.

Supervisor Casilio said the Town Board is interested in where the water is going from this

site.

Councilman Greene asked if he would be ready by the public hearing.

Mr. Palumbo said they will. They have a stormwater management plan and will work out

the rec fees with the Town on what they want.

Supervisor Casilio said if there is no place for the water to go, there will be no project.

Mr. Palumbo said they have a plan.

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Motion by Councilman DiCostanzo, seconded by Councilman Geiger to set a Public

Hearing for February 12, 2020 at 5:45 p.m. to consider the request for an Open Space Design

Development Overlay for the proposed Cannonwoods Subdivision at the north side of Roll Road,

west of Martha’s Vineyard. Upon roll call – Ayes: All; Noes: None. Motion carried.

Town of Clarence Tree Management Plan - Set a Public Hearing to consider Adoption of

the Town Tree Management Plan as a part of Clarence 2030. James Callahan said the Town has

completed the draft in conjunction with Davey Resource Group. The next step is to hold a public

hearing.

Councilman Shear said we received a grant last year and hired Davey to review a

significant portion of the Town. They determined what kind of trees, the size, species, conditions

and where there were no trees. We have set aside funds in 2020 to add trees in Town. We have

applied for a grant to help fund the project to plant more trees this year.

Motion by Councilman Shear, seconded by Councilman DiCostanzo to set a Public

Hearing for February 12, 2020 at 5:55 p.m. to consider adoption of the Town Tree Management

Plan as a part of Clarence 2030. On the question, Supervisor Casilio said we all sat at the meeting

thinking the world revolved around Blue Spruce and Maple trees, but that is not the case.

Councilman Shear said the tree survey said about 37% of the trees in Town are Maples. The

suggestion from Davey Tree and the State is that we replace them with different types of trees

according to the list they have depending on where they are. Upon roll call – Ayes: All; Noes:


Charles Kelkenberg requests a Public Hearing to consider a Special Exception Use Permit

for a secondary living unit at 9295 Martin Road. James Callahan said the location is the south side

of Martin Road, west of Goodrich Road. They propose to construct a single family home with a

secondary living unit. This project was tabled for the applicant to revise the architectural style of

the home. A public hearing is required.

Charles Kelkenberg and his son Charles Kelkenberg were present. They sent letters to all

the neighbors and have received two positive reviews on the design.

Supervisor Casilio said he likes the new design, but is concerned that it could turn into a

duplex some day because of the 50/50 split in space.

Charles Kelkenberg said some of the neighbors were not comfortable with having to police

the use. His response was people watch what is going in their neighborhoods and then they should

call the Town. He does not believe they should be responsible for it either.

Supervisor Casilio said in-law apartments are usually not that much space of the home.

Mr. Kelkenberg said there is only one entrance to the front of the house.

Motion by Councilman Shear, seconded by Councilman DiCostanzo to set a Public

Hearing for February 26, 2020 at 5:45 p.m. to consider a Special Exception Use Permit for a

secondary living unit at 9295 Martin Road. Upon roll call – Ayes: All; Noes: None. Motion

carried.

Paul Bliss/Town of Clarence Baseball Association requests approval for the construction

of a new pavilion at Memorial Park. James Callahan said the TCBA is requesting a new pavilion

and Town Board approval is required for Town property.

Paul Bliss and Dan Brinkerhoff were present. Mr. Bliss said they have been working with

the Engineering Department, Parks Department and Councilman DiCostanzo to get this set up.

They have raised all of the money for the project. They are hoping to get started in the spring.

Councilman Shear said he wanted to confirm it is board and batten and not aluminum.

Mr. Bliss said the only aluminum is the roof. The bathrooms are on the west end. This is

being funded by the Association, but there will be storage available for the Town to use. It will be

turned over to the Town for ownership but used by Baseball and the Parks Department for storage.

It will also have a kitchen. They will manage the snack bar.

Town Attorney Lawrence Meckler said for clarification prevailing wage rates will be used

when required.

Mr. Bliss said yes they will.

Motion by Supervisor Casilio, seconded by Councilman Geiger to grant approval to the

Town of Clarence Baseball Association to construct a new pavilion at Memorial Park to be

36

constructed of board and batten, not metal. Upon roll call – Ayes: All; Noes: None. Motion

carried.

Town of Clarence Highway Department - Initiate a coordinated review for a Proposed New

Highway Department Facility under the State Environmental Quality Review Act (SEQRA) at

6185 – 6221 Goodrich Road. James Callahan said the Town is required to do a coordinated review

under SEQRA prior to taking formal action on the project.

Motion by Supervisor Casilio, seconded by Councilman DiCostanzo that pursuant to

Article 8 of the Environmental Conservation Law, The Town Board seeks Lead Agency Status

and commences a coordinated review among involved agencies for the proposed Town of Clarence

Highway Department Project located at 6185 – 6221 Goodrich Road. This Type I Action involves

the funding and development of a new highway facility, including demolition of existing

structures, construction of new facilities including a small park, development of associated

parking, storage and landscaping and enhancing existing community facilities. Upon roll call –

Ayes: All; Noes: None. Motion carried.

Motion by Councilman DiCostanzo, seconded by Councilman Greene to approve the

following: Clubhouse Applications - A. Clarence Town Heritage Committee – Monthly meetings

for 2020; B. Youth Bureau/Winterfest – Jan 24 -26, 2020; C. Clarence Lions Club – Jan. 31 –

Feb. 1 & 2, 2020; D. Clarence Fillmore Cemetery – Feb. 19, 2020; E. Clarence Girl Scouts –

Mar. 7 & 8, 2020; F. Clarence Youth Bureau – Mar. 23, 2020; G. Clarence Community & Schools

FCU – Mar. 26, 2020; Legion Hall Applications – A. Michael Nappo – Jan. 24, Feb. 22, Mar. 28

& Apr. 25, 2020; B. Girl Scout Troop 31498 – Monthly meetings for 2020; C. Christine Herberger

– Feb. 1, 2020; D. Patti Gibson – Feb. 15, 2020; E. Dawn Emerling – Feb. 23, 2020; F. Daniel

Westerling – Mar. 7, 2020; G. Clarence Log Cabin Quilters – Mar. 14, 2020; and H. Francis

Ritzenthaler – Mar. 15, 2020. Upon roll call – Ayes: All; Noes: None. Motion carried.

Councilman DiCostanzo said the Bills of January 23, 2020 will be approved at the next

meeting, as they did not have time to thoroughly review them.

Councilman Geiger wished to close the meeting in honor of James Lally, an army veteran,

long time resident of Clarence, and co-founder of PCB Electronics. He was a true American

inventor dedicated to serving the people.

There being no further business, Supervisor Casilio adjourned the meeting at 6:30 p.m.

Nancy C. Metzger

Town Clerk

37

COMPUTERS TO DECLARE SURPLUS 01/2020

INV # DESCRIPTION PURCHASED SERIAL NUMBER

678 HP COMPAQ BUSINESS DESKTOP 11/3/2009 SMXL9421V6N

858 OPTIPLEX 390 DESKTOP 90 PSU 9/27/2012 00186-180-715-478

919 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW7X7Y1 36776742265

917 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW8Y7Y1 36778468537

921 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW8Z7Y1 36778515193

923 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW808Y1 36776883529

925 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW7Y7Y1 36776788921

936 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW8X7Y1 36778421881

938 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW908Y1

934 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW818Y1 367769030185

949 DELL OPTIPLEX 3010 MINITOWER EPA 11/12/2011 4NHY9Z1, 918193483232980

978 DELL OPTIPLEX 3010 MINITOWER EPA 3/13/2014 DVJRH02

976 DELL OPTIPLEX 3010 MINITOWER EPA 3/13/2014 DVHRH02

980 DELL OPTIPLEX 3010 MINITOWER EPA 3/13/2014 DVHZH02

982 DELL OPTIPLEX 3010 MINITOWER EPA 3/13/2014 DVHVH02

983 DELL OPTIPLEX 3010 MINITOWER EPA 3/13/2014 DVHTH02

1057 DELL OPTIPLEX 3020 DESKTOP COMPUTER 8/31/2015 4WVBJ52

1055 DELL OPTIPLEX 3020 DESKTOP COMPUTER 8/31/2015 D6WBJ52

1053 DELL OPTIPLEX 3020 DESKTOP COMPUTER 8/31/2015 14WBJ52

1058 DELL OPTIPLEX 3020 DESKTOP COMPUTER 8/31/2015 CXSBJ52

927 DELL OPTIPLEX 9010 DESKTOP EPA 8/2/2013 GW7Z7Y1 36776835577

974 DELL OPTIPLEX 3010 MINTOWER EPA 3/11/2014 DVJYH02

764 HP COMPAQ 8100 ELITE 9/28/2010 2UA0400XP5

840 DELL OPTIPLEX DESKTOP 2/6/2012 4919948785

1051 DELL OPTIPLEX 3020 DESKTOP COMPUTER 8/31/2015 FVVBJ52

789 HP COMPAQ 8100 ELITE 12/29/2010 2UA1011049

951 DELL OPTI-PLEX 3010 MINITOWER EPA 11/12/2013 4NHZ9Z1, 918193483232966

979 DELL OPTIPLEX 3010 MINITOWER EPA 3/13/2014 DVHWH02

1026 DELL OPTIPLEX 3020ES MINITOWER CTO 12/19/2014 BF1CS22

NONE DELL OPTIPLEX780 CTHWXP5240 47R6P1

LAPTOPS TO DECLARE SURPLUS 01/2020


626 PANASONIC TOUGHBOOK 52 LAPTOP 7/17/2008 8HTYA0321184

Attachment to Town Board Minutes of January 22, 2020

Page 1 of 2

38

MONITORS TO DECLARE SURPLUS 01/2020


510 19" VSEVEN MONITOR 12/28/2006 F7OU660921

675 LG 19" MONITOR 11/9/2009 909NDTCGS681

770 20" LCD MONITOR 11/24/2010 Y30A6HA003731

MOTION TABLETS TO DECLARE SURPLUS 01/2020


1009 MOTION TABLET 10.4 5/7/2014 E4JDAG001963


956 MOTION TABLET 10.4 11/14/2013 DBJDAG001323



PRINTERS TO DECLARE SURPLUS 01/2020


816 HP PRINTER 10/14/2011 CNBSB3320

628 HP DESKJET 460C PRINTER 7/17/2008 SMY8125Z0XD

261 HP 6122 DESKTOP PRINTER 7/23/2003 SMY8125Z0XD

134 HP LASERJET 2100 NOT KNOWN USGH076382

118 EPSON LX300 PRINTER NOT KNOWN C1300002LA18X16466

MISCELLANEOUS TO DECLARE SURPLUS 01/2020

INV # DESCRIPTION

KEYBOARDS

MOUSES

SERVER BOARDS, COMPONENTS, ETC

CABLES

TYPEWRITERs

LG VOICE MAIL SERVER

663 SWITCH-OMNIEW PRO3 UAB & PS/2 8-PORT KVM

Attachment to Town Board Minutes of January 22, 2020

Page 2 of 2

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