director corporate services: mr. l.d. mcameni … filerating key quarterly projection target...

DIRECTORATE CORPORATE SERVICES

VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN

7

DIRECTOR CORPORATE SERVICES: MR. L.D. MCAMENI DEPARTMENT OF CORPORATE SERVICES TOTAL WEIGHTING PER KEY PERFORMANCE AREA (KPA)= 100%

Service Delivery & Infrastructure Development 6% Municipal Institutional Development and Transformation 70% Local Economic Development (LED) 3.5% Municipal Financial Viability and Management 0.50% Good Governance and Public Participation 20% Project ID Funct

ional Area

Supervisor

Responsibl

e person

Vote Number

Weighting

Key Performance Area (KPA)

Objecti

ve

Key Performance Indicator

Baseline 2013/2014 KPI TYPE

Annual performa

nce Target

Revised

Annual

Target

Rating Key

Quarterly Projection Target

Quarterly Actual Achievement

Actual Expendi

ture

Reason for Deviation

Planned Remedi

al Action

Comment

Portfolio Of

Evidence

Current Status/progress to date

Demand

Backlog

Operational HR

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

Hold LLF Meetings to ensure Labour Peace within the workplace

Number of Local Labour Forum meetings conducted

2 LLF meeting held during 2013/2014

2 Output

4 meetings

conducted by June

2015

1 1 meetings

2 meetings

8 & 15 August 2014

R0 None None Minutes of meeting and attendance register 2 1

meetings

1 meeting

11 December 2014

R0 None None

3 1 meetings

2 meetings was arranged 9 & 26 March 2015

R0 The meetings to be rescheduled

The LLF meetings to be conducted by June 2015

Both meetings were disrupted respectively by a strike action and members

4 1 meetings

3 meetings

22 May 11 June 19 June

2015

R0 None None

Operational HR

Dir

ecto

r

Corp

ora

t

e

Se

rvic

es

M

Hum

an

2.12%

Mu

nic

ipa

l Institu

tio

na

l

Deve

lop

me

nt

and

Tra

nsfo

r

ma

tio

n

To achieve sound employment

Number of HR reports adopted by

Council

12 reports adopted by Council

0 0 Output

12 HR reports to

be approved

1 3 3 R0 None None Copy of HR reports 2 3 0 R0 Council

Meeting was not

Council Meeting to be



8

legislation in the workplace in compliance with the legislation

by June 2015

conducted

held on March 2015 for the adoption of the report

3 3 0 R0 Council Meeting was not conducted

Council Meeting to be held on March 2015 for the adoption of the report

4 3

0 R0 Council Meeting was not conducted

Council Meeting to be held for the adoption of the reports

Compliance

HR

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12

%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

To achieve compliance to Employment Equity Act

Employment Equity plan adopted by Council and submitted to

Dept. of Labour

Employment Equity Plan in place

Output

Adopt and Submit to Dept. of

Labour by 15 Jan 2015

1 Adopted plan by

Aug 2014

Draft plan

developed but not

yet adopted

by Council.

0 The draft plan was submitted to the DoL in July 2014. The DoL visited the municipality on the 24th of July 2014 to assess the plan and to provide guidance on the draft

The plan to be incorporated into the new template and to be adopted by council by 2nd quarter

Council Resolution And Copy of the EEP

2 Draft plan

developed but not

yet adopted

by Council.

0 The draft plan was submitted to the DoL in July

2014. The DoL visited

the municipa

The plan to be

incorporated into the new template and to

be adopted

by council



9

lity on the 24th of July 2014 to assess the plan and to provide

guidance on the draft.

in the next

quarter.

3 Submit to Dept.

of Labour

The draft plan was incorporated into the new template but the plan is not yet adopted by Council and submitted to DoL.

R0 A consultation process must unfold with the EE forum. No Council meeting was held during 3rd Quarter

The Consultation process to be concluded and the plan to be adopted by Council by June 2015

Strike actions amongst employees affected the administrative functions.

4

The draft plan was incorporated into the new template but the plan is not yet adopted by Council and submitted to DoL.

A consultat

ion process

must unfold

with the EE

Forum.

None Council

meetings were held

during this

quarter

The consultat

ion process

to be conclude

d and the plan

to be adopted

by council in the next

quarter

Compliance

HR

Dir

ecto

r C

orp

ora

te

Se

rvic

es

M.

Hum

an

2.12

%

Mu

nic

ipa

l In

stitu

tio

na

l

Deve

lop

me

nt a

nd

Tra

nsfo

rma

tio

n

Compliance with the Employment Equity Plan

Number of Employees Employed in accordance with Employment Equity Plan targets

18 Employees employed in accordance with Employment Equity Plan targets

Output

20 employee

s to be employed

in accordance with the

EEP targets at a cost of R1.7m

1 5 6 employe

es (employ

ed in accordance with

EE targets)

6

employe

To be confirme

d with salaries

None None Employment Equity Report



10

es (not employe

d in accordance with employm

ent equity

targets)

2 5 1 employee (AM-

PM) employe

d in accordance with

EE targets)

To be confirme

d with salaries

Awaiting approval of other interview reports

The Acting

Municipal

Manager to

approve reports before the end

of February

2015.

3

5 5 employees (AM-SS & SJS) employed in accordance with EE targets

R0 Awaiting approval

of 1 other

interview report

The Acting Municipal Manager to approve the outstanding interview report before end of May 2015

Strike actions amongst employees affected the administrative functions.

4 5

1 employee (AM-SJS)

employed in

accordance with

EE targets

To be confirme

d with salaries.

The turnaround time of the

recruitment

process is

prolonged.

Process need to be fast tract.



11

Project ID

Functional Area s

Supervisor

Responsib

le perso

n

Vote Number

Weighting

Key Perform

ance Area

(KPA)

Objective

Key Performa

nce Indicator

Baseline 2013/2014 KPI TYP

E

Annual performance Target

Revised

Annual Target

Rating

Key



Actual Expendi

ture


Planned Remedial Action

Comment Portfolio Of

Evidence Current Status/progress to date

Demand

Backlog

Compliance

HR

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12

%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

Compliance with the Employment Equity Plan

Annual target of the number of people from employment equity target groups employed in the three highest levels of management in compliance with the EE Plan.

Employment Equity Plan in place

Output

Comply with national KPI 4 annual target of the number of people from employment equity target groups employed in the three highest levels of management in compliance with the EE plan by June 2015

ITEM: C 233/2014-2015 dated 27/02/2015 Annual target to be amended

1 Maintain

1

Not achieved

0 Contractual appointments

None. We estimate that 2 of

positions in the top

management level will

become vacant

within the next 3 years.

EEP Report

2 Maintain

1

1 employee (AM-PM) employed

in accordance with

EE targets)

To be confirme

d with salaries

None None None.

3 maintain

1

0 R0 Some recruitment processes in the 3 highest levels is not yet concluded. Strike actions amongst employees delayed administrative functions.

Recruitment processes to be concluded.

We estimate that 2 of positions in the top management level will become vacant within the next 3 years.

4 maintain

1

0 employee

s employed

in the three

highest levels of manage

ment

R0 The turnaround time of the recruitment process is prolonged.

Process need to be fast tract.



12

Compliance

HR

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12

%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

Compliance with Employment Equity Act

Date of the submission of the EE reports to the Dept. of Labour

The Employment Equity reports submitted on the 16 January 2014

Output

Electronic Submissions to Dept. of Labour by 16 Jan 2015

1

Conduct workplace analysis

The workplac

e analysis is still in process

R0 None The workplac

e analysis

to be concluded in the

next quarter.

Reports

2 Consultation with

Organised Labour

Workplace analysis concluded and consultation conducted

R0 None None

3 Electronic Report submitted to Dept. Labour

Electronic Report submitted to the DOL on the 14th of January 2015

R0 None None

4 - * * -

Compliance

HR

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12

%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

Compliance with Employment Equity Act

Number of Reports on compliance to Employment Equity Plan to Council

0 reports submitted to Council

4 4 Output

4 Report to be submitted to Council by June 2015

1 1 report 3 reports

0 None. None. Reports

2 1 report 0 report 0 No council meetings took place during this period.

Reports to serve before council in the next quarter for adoption

3 1 report 0 report R0

No council meetings took place during this

period.

Reports to serve before

council in the next quarter

for adoption

4 1 report 0 report R0

No council meetings took place during this

period.


council in the next quarter

for adoption



13

Operational

HR

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12

%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

To build and enhance the human resource capacity of the municipality

Human Resource Development Strategy Adopted

Draft Human Resources Development Strategy in place

Output

Human Resources Development strategy adopted by June 2015

1 Adoption A draft Human Resource Strategy is developed.

0 A follow-up workshop was attended on the drafting of a strategy hosted by province.

Draft Strategy to be reviewed in the next quarter prior to submission to council.

Copy of HR strategy and Council Resolution

2 Workshop conducted

A draft Human Resource Strategy is developed.

0 The draft strategy must still be reviewed.

The review to be concluded and submitted to council in the next quarter for adoption


A draft Human Resource Strategy is developed.

0 The draft strategy must still be reviewed.

The review to be concluded and submitted to council in the next quarter for adoption


A draft Human

Resource Strategy

is develope

d.

0 The draft strategy

must still be reviewed.

The review to

be conclude

d and submitte

d to council in the next quarter

for adoption

Compliance

HR

Dir

ecto

r C

orp

ora

te

Se

rvic

es

M.

Hum

an

2.12

%

Mu

nic

ipa

l In

stitu

tio

na

l

Deve

lop

me

nt a

nd

Tra

nsfo

rma

tio

n

To provide human resource management

Number of HR Policies reviewed

3 HR Policies exist

Output

3 of HR policies reviewed by June 2015

1 Consultation

Consultation has commenced on the review of policies.

R0 None None Approved HR Policies

2 Consolidating of

comments and inputs

Not achieved.

R0 The consultation

is still in process.

LLF

Consultation to be concluded in the



14

meetings are taking place but members

don’t form a quorum.

next quarter.

3 Consolidating of

comments and inputs

Not achieved.

R0 The consultation process is

not yet concluded.

LLF meetings

were arranged but the

meetings were

disrupted.

Consultation to be concluded in the

next quarter.

4 Consolidating of

comments and inputs.

Not achieved.


not yet concluded.

Consultation to be conclude

d

Operational

HR

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12

%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

To provide human resource management

Number of new HR Policies developed

3 HR draft in place

Output

3 new HR policies to be developed at a cost of R30 000.00

1 1 3 Draft policies

are develope

d.

R0 None None Approved HR policies


are develope

d.

R0 None None


are develope

d.


not yet concluded.

LLF meetings

were arranged but the

meetings were

disrupted.

Consultation to be conclude

d and policies

to be approved

.


are develope

d.

R0 The LLF members

requested a Workshop

on the draft policies.

The Workshop to be

arranged.



15

Project ID

Functional area

Supervisor

Responsible

person

Vote Number

Weighting

Key Performance Area

(KPA)

Objective

Key Perform

ance Indicator


E

Annual Perform

ance Target

Revised Annual Target

Rating Key


Quarterly Actual Achieve

ment

Actual Expenditur

e

Reason for

Deviation/

Challenges

Planned Remedial

Action

Comment

Portfolio of

Evidence Current

status/ progress to date

Demand

Backlog

Operational

HR

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

To achieve the organisational development and reduce unemployment

Number of posts filled as per the

approved funded

structure by June

2015

±20 posts filled as approved funded structure

Outcome

8 posts filled as per the approved funded new structure at a cost of R580 000.00

1 2 0 0 The new structure is not yet approved

The reviewed structure to be approved by council by 4th quarter

Recruitment and selection processes report





4 2 0 0 The new structure is not yet approve

d

The reviewed

structure to be

approved by council.

Compliance

HR/SKILLS DEV

Dir

ecto

r C

orp

ora

te S

erv

ices

I.K

ole

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tio

n

Ensure skills enhancement through the workplace skills development plan.

2015/2016 Workplace Skills Plan adopted

2014/2015 Workplace Skills Plan submitted

Output

2015/2016 WSP to be submitted by 30 April 2015

1 Consult and skill

audit

Skills Audit

not yet conduct

ed

0 The Gap skill skills

audit tool is not

functioning

IT to assist. Approved WSP and Council Resolution

2 Development of training

plan

Training plan not

yet conclud

ed

0 Skills Audit is still in

process

Training plan to be concluded

after finalization

of skills audit

3 Conduct Training

Training is conducted on an on-going basis.

R 345 000. R 10 000. R 25 000

None None



16

4 Submit 2014/2015 WSP

The 2015/2016 WSP & ATR was submitted to LGSETA on the 30th of May 2015.

R0 None. None. Extension for submission was granted by LGSETA.

Compliance

HR/SKILLS DEV

Dir

ecto

r C

orp

ora

te S

erv

ices

I. K

ole

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

To approve the Work Skills Plan to comply with legislation

Number of reports on the Work Place Skills Plan submitted to LGSETA annually

4 reports

Output

4 reports on the Work Place Skills Plan to LGSETA by June 2015

1 1 1 report on the work Skills

Plan to LGSET

A

R0 None None 4 reports

2 1 1 report on the work Skills

Plan to LGSET

A

R0 None None

3 1 1 report on the work Skills Plan to LGSETA

R0 None None The SDF Forum is not currently functioning.

4 1

1 report on the work Skills

Plan to LGSET

A

R0 None None. 1 report on the work Skills Plan to LGSETA

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt

an

d

Tra

nsfo

rma

tio

n

To Implement the Work Place Skills Plan

Number of skills programmes implemented

17 Programmes

3 Output

20 8 Skills Programmes to be implemented by June 2015

ITEM: C 233/2014-2015 dated

27/02/2015

Annual target to

be reduced

1 5 2

0 skills programmes implemented

R0 Employees are still engaged in other programmes

Programmes will enrol in the 3rd Quarter

Reports and Work skills Plan

2 5 2

0 skills programmes implemented

R0 Employees are still engaged in other programmes


3 5 2

3

R 345 000.

R 10 000.

None None



17

(MFMP 10,

Project Management 1, First Aid Training

16)

R 25 000.

4 5 2

2

(MV Electrical Course 2, Trade

Test Preparation and Testing

2)

R 19585.20

R 3784.80

None None

Compliance

HR/SKILLS DEV

Dir

ecto

r C

orp

ora

te S

erv

ices

I.K

ole

10

15

05

11

5

2.12% M

un

icip

al In

stitu

tio

na

l D

eve

lop

me

nt

To spent a % of municipality’s budget on implementing its workplace skill plan (National Indicator)

% of Municipal budget actual spent on implementing the Work Skills Plan

1% Input 1% spend on training by June 2015 at a cost of R265 000.00

1 training 0% R0 Employees are

still engaged in other program

mes


Annual training Report

2 training 0% R0 Employees are

still engaged in other program

mes


3 training 143% None. None. None.

4 training 35% None. None. None.

Compliance

HR/SKILL DEV

Dir

ecto

r C

orp

ora

te S

erv

ices

I.K

ole

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l

Deve

lop

me

nt

To spent a % of municipality’s budget on implementing its workplace skill plan (National Indicator)

The % of levy contributed to LGSETA

1% spent

Input 1% of payroll contributed to LGSETA by June 2015

1 1% 1% R94 094.63 None None training Report

2 1% 1% R97 130.66 None None

3 1% 1% R93 759.00 None None

4 1% 1% R102 009.0 None None

HR/SKILLS DEV

Dir

ect

or

Corp

or

ate

Se

rvic

es

I.K

ole

2.12%

Mu

nic

i

pa

l

Institu

t

ion

al

Deve

l

op

me

n

t a

nd

Tra

nsf

orm

ati

on

Capacitation of Councillors

Number of Councillors

11 Councillors

Outcome

12 Councillors to be trained

1 - - - - Report



18

trained

Trained

by June 2015 at a cost of R106 200.00

2 12 1

Councill

or

training

R45 000. To

facilitate

other

program

mes

Programme

s will enrol

in the 3rd

Quarter

3 9 Councillors are enrolled in external funded programme

The

program

me is

still in

process

To be

completed

in the next

financial

year

4



19

Project ID

Functional area

Supervisor

Responsibl

e person

Vote Number

Weighting


objective Key Performan

ce Indicator


Annual Performa

nce Target


Rating Key

Quarterly Projections Target

Quarterly Actual Achieve

ment

Actual Expend

iture

Reason for

Deviation

Planned Remedial

Action

Comment

Portfolio of Evidence

Current status/

progress to date

Demand Backlog

Operational

HR/SKILLS DEV

Dir

ecto

r C

orp

ora

te s

erv

ices

M.

Hum

an

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

Number of Internships appointed

Capacitating employed and unemployed learners

0 internship appointed

5 Internships to be appointed by June 2015

1 - - - - Recruitment and selection report

2 3 Process not yet concluded.

0 Summary of applications are still in process

Summaries to be concluded in order to continue with shortlisting process.

3 2 Process not yet concluded.

R0 Strike actions amongst employee delayed administrations functions

The process to be concluded in the next quarter

4 0 internship appointed by June 2015

Summar

y of

applicati

ons are

still in

process

Summarie

s to be

concluded

in order to

continue

with

shortlisting

process.

Opera

tional HR/SKILLS DEV

Dir

ecto

r C

orp

ora

te S

erv

ices

I.K

ole

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

Number of learnerships opportunities created

Capacitating employed and unemployed learners

0 learnerships opportunities created

Outcome

20 3 learnership opportunities created by June 2015

ITEM: C 233/2014-2015 dated 27/02/2015 Annual target to be reduced and amended

1 5 -

0

learners

hip

opportu

nities

created

R0 Funding

from

LGSET

A was

awaited.

The Horticultural and Electrical Learnership programmes commence in the beginning of November 2014.

Recruitment and selection report

2 5 1

2

learners

hip

opportu

nity

created

R0 SCM

process

es is to

slow

LGSETA has withdrawn funding as a result of delays in the SCM process

3 5 1

0 R0 SCM

process

es is to

slow

LGSETA

has

withdrawn

funding for

5

programm

es as a

result of



20

delays in

the SCM

process

4 5 1

0 R0 SCM

process

es is to

slow

LGSETA has withdrawn funding for 5 programmes as a result of delays in the SCM process

Opera

tional HR/SKILLS DEV

Dir

ecto

r C

orp

ora

te S

erv

ices

M.

Hum

an

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

Number of Finance Interns appointed

To skill graduated on Financial Management

3 interns 2 Outcome

5 finance interns to be appointed by Sep 2014 at a cost of R600 000.00

1 Recruitment and Selection process to be concluded by 30 Sep 2014

Process not yet concluded.

R0 The positions were advertised together with other positions.

The process to be concluded in the next quarter.

The positions were advertised on the 17th of October 2014.

Recruitment and selection report

2 - Process not yet concluded.

R0 Summary of applications are still in process

Summaries to be concluded in order to continue with shortlisting process.

3 - Process not yet concluded.

Strike delayed the administration functions

The process to be concluded in the next quarter

4 - 5 Financial Management Interns appointed

R500 000.00

None. None.

Compliance

HR

M.

Hum

an

F.

Cha

uke

2.12%

Mu

nic

ipa

l

Institu

tio

na

l

Deve

lop

me

nt

an

d

Tra

nsfo

rma

tio

n

Number of OHS inspections Conducted

Compliance with Occupational Health and Safety Act

0 Inspection conducted

4 Output Conducting 4 OHS inspections in Council departments by June 2015

1 1 0 OHS inspection conducted

Shortage of staff.

OHS Clerk to be appointed.

register

2 1 0 OHS inspection

0 Shortage of staff.

OHS Clerk to be appointed.



21

conducted

3 1 0 OHS reports submitted to Council

R0 OHS representatives received training during 3rd quarter

The OHS committee to commence with duties in the next quarter

4 1 0 OHS inspecti

on conduct

ed

0 Awaited the

appointment of the OHS

Clerk

Inspections to

commence in the next financial

year.

The OHS Clerk was appointed in May 2015

Compliance

HR

M.

Hum

nan

F.

Cha

uke

2.12% M

un

icip

al In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

Number of

reports on the compliance of occupational health and safety submitted to Council

To conduct OHS audits to ensure the correction of all deviations as per the Act

8 OHS reports

Output 8 reports on Compliance of OHS submitted to Council by June 2015


0 None None 4 reports


0 No council meetings took place during this period.

Reports to serve before council in the next quarter for adoption

3 2 0 reports submitted to Council

R0 No Council meetings took place during 3rd quarter

Reports to be submitted to council in the next quarter for adoption

4 2 0 OHS reports

submitted to

Council

0 No council meetings took place during

this period.


council in the next

quarter for adoption



22

Project ID

Functional area

Supervisor

Responsible person

Vote Number

Weighting


Objective

Key Performance Indicator


Annual Performance Target


Rating Key



Actual Expenditure



Comment


Current Status progress to date

Demand

Backlog

Operational

ADM/IT

Dir

ecto

r C

orp

ora

te S

erv

ices

P.

Nzim

an

ku

lu

2.12%

Mu

nic

ipal

Insti

tuti

on

al

Dev

elo

pm

en

t a

nd

Tra

ns

form

ati

on

To Provide information technology services

Master Systems Plan Adopted by Council

Draft Master Systems Plan in place

Output

Master Systems Plan Adopted by July 2014

1 Adopted Master plan not adopted

R0 IT master plan is a collective plan and still need inputs from the Financial management system service provider

None

remedial action (new target)

Council resolution

2 Workshop conducted for employees

None R0 Financial implication still a serious problem

None

remedial action (new target)

3 Implementation

Workshop conducted for employees

R0 None To get inputs from BCX (financial system) to enable us develop the plan.

4 Implementation

None R0 None To get inputs from BCX (financial system) to enable us develop the plan.

Operational

ADM//IT

P.

Nzim

an

ku

lu

R. S

mith

2.12%

Mu

nic

ipal

Insti

tuti

on

al

Dev

elo

pm

en

t a

nd

Tra

ns

form

ati

on

To Provide information technology services

Number of reports on the updating of the website to Council

4 Reports Output

4 Reports on the updating of website submitted to council by June 2015

1 1 1 Report submitted to council

R0 None None Copies of the Reports

2 1 0 report submitted to council

R0 Council meetings was not held in 2nd quarter

Submit to Council for adoption by March 2015

3 1 0 report None None

Information on updating the web-side forms part of the IT report



23

4 1

None None None None None

Compliance

ADM

Dir

ecto

r C

orp

ora

te S

erv

ices

P.

Nzim

an

ku

lu

2.12%

Mu

nic

ipal

Insti

tuti

on

al

Dev

elo

pm

en

t a

nd

Tra

ns

form

ati

on

Provide the legal framework

Number of by-laws gazetted

Draft By-laws gazetted.

Output

12 By-Laws gazetted by June 2015 at a cost of R30 000.00

1 3 0 by-laws gazetted

R0 Need support from SALGA and DLGH

Contact both the departments for support on developing by-laws

It is the responsibility of departments to request for development of bylaws where there is a need.

Published gazette

2 3 0 by-laws gazetted

R0 Need support from SALGA and DLGH

Contact both the departments for support on developing by-laws

3 3 0 .

None Departments not submitting request for the development of by-laws.

Seek support from the district and SALGA

4 3

None None None compliance from respective departments.

Department of local government to give support during 2015/2016 financial year

Operational

ADM

Dir

ecto

r C

orp

ora

te S

erv

ices

P.

Nzim

an

ku

lu

2.12%

Mu

nic

ipal

Insti

tuti

on

al

Dev

elo

pm

en

t

an

d T

ran

sfo

rma

tio

n

To report to council on provision of legal service to comply with legislation

Number of reports on litigations against municipality attended to submitted to Council

6 reports on litigations against municipality attended to and submitted to Council

Output

6 4 reports on litigations against municipality attended to at a cost of R1.7m and submitted to Council

ITEM: C 233/2014-2015 dated 27/02/2015 Annual target to be reduced 1st and 3rd quarter to be reduced

1 2 reports 1 report

1 quarterly report submitted to council

R0

None None Monthly Report and Council resolution

2 1report 0 quarterly report submitted to council

R0

None None

3 2 reports 1 report

0 quarterly report submitted to council

R0

None None



24

by June 2015

4 1 report 0 quarterly report submitted to council

R0

None None



25

Project ID

Functional Area

Supervisor

Responsibl

e perso

n

Vote Numb

er

Weighting

Key Performance Area

(KPA)

Objective

Key Performan

ce Indicator


E

Annual Perform

ance Target

Revised annual Target

Rating Key



Actual Expenditure



Comment


Current Status/Progress to date

Demand

Backlog

Operational

PROPERTY UNIT

Dir

ecto

r C

orp

ora

te S

erv

ices

N. S

teyn

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

To registered Title Deeds to ensure secure tenure and ownership of houses

Number of

Title

Deeds pre

1994 old

stock

houses

transferred

through

the Deeds

Office to

the

beneficiari

es

0 Title

Deeds

pre

1994

old

stock

houses

transfer

s

± 500

houses

± 500 Outc

ome

Transferr

ing 100

Title

Deeds of

pre 1994

old stock

houses

through

the

Deeds

Office to

the

beneficia

ries

Ext1, Ext

2 and

Ext 3 at

a cost of

R0.00

R20 000.

00 by

June

2015

ITEM: C

233/2014-

2015

dated

27/02/201

5 Annual

target to

be

amended

and the

cost to be

corrected

1 25 0 0 Council Resoluti

on awaited

Council Resolution

be implemented and 25%

will be finalized in 2nd quarter

Copy of Title

Deeds

2 25 0 0 Due to difficulti

es to get

signatures from

the propert

y occupa

nts

Council resolution

is implemented and the first batch of 15 will

be submitted

to the Deeds Office during

February 2015

3 25 0 0 Waiting for the thirst

batch of registrations – ext. 1

Tshing

Batch of 15 will be

submitted to the Deeds Office during

June 2015

4 25 0 0 Replacement Deeds

was issued by the Deeds Office for lost deeds

in respect of ext 1 Tshing

Correction of stand numbers on ext 1

properties will be

commenced during the 1st

quarter of 2015/16



26

Operational

PROPERTY

Dir

ecto

r C

orp

ora

te

Se

rvic

es

N.S

teyn

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l

Deve

lop

me

nt a

nd

Tra

nsfo

rma

tio

n

To registered Title Deeds to ensure secure tenure and ownership of houses

Number of Title Deeds for Ext 5, Tshing

90 Title Deeds for Ext 5, Tshing

1200 1110 Outcome

Transferring 100 Title Deeds of Ext 5 Tshing at a cost of R50 000.00 by June 2015

1 25 30 R37 880 None None Copy of Title

Deeds 2 25 50 R55 237 None None

3 25 32 R36 168 None None

4 25 27 R29 592 None None

Operational

PROP

Dir

ecto

r C

orp

ora

te S

erv

ices

N. S

teyn

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tio

n

Manage the processes of transfer of properties from the Municipality to the individual members of the community

Number of transfer properties from the municipality to individual members of Toevlug, Wilgepark, and Moosapark Community

6 Toevlug 0 Wilgepark And 2 Moosapark

34 Toevlug 6 Wilgepark and 3 Moosapark

34 Toevlug 6 Wilgepark and 3 Moosapark

Outcome

14 number of transfer properties from the municipality to individual member by June 2015

ITEM: C 233/2014-2015 dated 27/02/2015 KPI to be moved to Directorate of Strategic planning and LED

1 2 0 transfers

R0 Process was taken over by Housing Dept.

Refer to Housing Management

Copy of Title Deeds and Council Resolution 2 4 0

transfers R0 Process

was taken over by Housing Department

Refer to Housing Management

3 4

4 4

Operational

PROP

Dir

ecto

r C

orp

ora

te S

erv

ices

N. S

teyn

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

To report to council and ensure transparency to comply with legislation

Number of reports on property change of ownership submitted to council

12 Monthly Report

0 0 Output

12 Reports on property change of ownership to be submitted Council by June 2015

1 3 3 R0 None None Council Resolution

2 3 0 R0 No council meeting held on the 2nd quarter

The report to be submitted to Council meeting by end of March 2015

3 3 0 R0 No Ordinary Council Meeting held in 3rd quarter

Reports to be submitted to Council meeting by end of May 2015

4 3 0 0 No Ordinary Council Meeting held in 4th quarter

Reports to be submitted by end of July 2015



27

Operational

PROP

Dir

ecto

r C

orp

ora

te S

erv

ices

N. S

teyn

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l D

eve

lop

me

nt a

nd

Tra

nsfo

rma

tion

To achieve ownership of stands for the community and to comply with legislation

Number of Council stands sold by June 2015

30 stands available

30 30 Outcome

30 number of Council stands to be sold by June 2015 at a cost of R350 000.00

1 5 0 R0 Waiting for Council Res

Council Res to be implemented and 10 will be finalized in 2nd quarter.

Council resolution and Copy of Title Deeds

2 5 0 R0 Applications are awaited from interested parties

30 Properties be awarded to interested parties at the end of the 3rd quarter

3 10 0 Applicants were informed about the outcome of their applications. Due date for payment of deposit ended on 30th April ‘15

30 Properties will be sold by end of 4th quarter.

4 10 0

0 Waiting for Council to sit in order to approve the transfer of municipal properties

30 Properties will be transferred by the end of 2nd quarter 2015

Operational

PROP

Dir

ecto

r C

orp

ora

te

Se

rvic

es

N. S

teyn

2.12%

Mu

nic

ipa

l In

stitu

tio

na

l

Deve

lop

me

nt a

nd

Tra

nsfo

rma

tio

n

To achieve a basic municipal services to community and generate income

Number of reports submitted to Council on renting Municipal properties (Halls, dwelling and land)

12 reports

0 0 Output

12 reports submitted to Council on renting Municipal Propertie

1 3

3 reports submitted to Council

R0 None None Reports and Council Resolution

2 3

0 report R0 Council Meeting was not held

Council meeting to sit for the adoption of the report on March 2015



28

for the municipality

s (Halls, dwelling and land) cost of R82 000.00

3 3

0 Reports

R0 No Council meetings were held

Reports will be submitted at end of May to Council.

4 3

0 0 No Council meetings were held

Reports will be submitted at end of July 2015 to Council



29

Project ID

Functional Area

Supervisor

Responsib

le perso

n

Vote Number

Weighting


Objective

Key Performan

ce Indicator

(KPI)

Baseline KPI TYPE


Revised

Annual

Target

Rating Key



Actual Expenditure

Reason for

Deviation

Planned Remedial

Action

Comment


Current status / progress to date

Demand

Backlog

Operational

Fleet Office

Dir

ecto

r C

orp

ora

te S

erv

ices

G.

No

ng

1.5%

Se

rvic

e D

eliv

ery

an

d I

nfr

astr

uctu

re

Inve

stm

en

t

To develop and implement a fleet management plan for effective vehicle control

Fleet Management Plan developed and implemented

Developing and Implementing fleet management plan for VSD by June 2015

1 Investigate best practice plan

No information submitted Council resolution

2 Fleet management plan workshopped

No information submitted

3 Fleet management plan approved by Council


4 Fleet management plan implemented

Operational

TOWN PLANNING

Dir

ecto

r S

tra

teg

ic P

lan

nin

g a

nd

LE

D

W.

Ma

rx

1.5%

Se

rvic

e D

eliv

ery

an

d I

nfr

astr

uctu

re I

nve

stm

ent

To promote integrated human settlement and spatial planning

New land use Management scheme adopted

Out-dated land use management scheme

Input

New land Use Scheme adopted by June 2015

ITEM:

C

233/2

014-

2015

dated

27/02/

2014

KPI to

be

remov

ed

from

the

SDBI

P

1 SCM Processes

Not Achieved

o Lack of

funding

Awaiting for the

province to implement

SPLUMA in order to have the SDF that SPLUMA compliant

Council resoluti

on

2 Consultations Not Achieved

0 Lack of

funding

Awaiting for the

province to implement

SPLUMA in order to have the SDF that SPLUMA compliant

3 Consultation

4 adoption



30

Project ID

Functional Area

Supervisor

Responsible

person

Vote Number

Weighting


Objective

Key Perform

ance Indicato

r

Baseline KPI TYPE



Rating Key

Quarterly projections

Quarterly Actual Perform

ance

Actual Expendit

ure

Reason for

Deviation

Planned

Remedial

Action

Comment

Portfolio Of Evidence

Current

status / Progress to date

Demand

Backlog

operational

Office of the speaker/mayor

T.

Nkom

o

T.

Nkom

o

Go

od

Go

vern

an

ce

an

d p

ub

lic

pa

rtic

ipa

tio

n

To ensure service delivery to the community

Number

of Ward

Committ

ee

establish

ed

6 Ward

Commit

tee

6 Ward

Committee

established

by June

2015

1 6 6 None None Payroll list

2 6 6 None None

3 6 6 None None

4 6 6 None None

operational


T.

Nkom

o

T.

Nkom

o

Go

od

Go

vern

an

ce

an

d

pu

blic

pa

rtic

ipatio

n

To promote community participation

Number

of ward

committe

e

meetings

held

12

meetin

gs for

each

ward

12

meetings

for each

wards by

June 2015

1 3 Attendance register and minutes

2 3

3 3

4 3 No information submitted

operational


T.

Nkom

o

T.

Nkom

o

Go

od

Go

vern

an

ce

an

d p

ub

lic

pa

rtic

ipa

tio

n

To train councillors to comply with minimum competency level

Number

of

Councill

ors

trained

7

Council

lors

trained

12

Councillors

trained by

June 2015

1 - - - - - Certificates

2 - - - - -

3 - - - - -

4 12 10 Councillors trained

None None

Operational

MAYOR’S OFFICE

Dir

ecto

r C

orp

ora

te

Se

rvic

es

SD

F

1.6%

Go

od

Go

vern

an

ce

an

d

Pu

blic

Pa

rtic

ipa

tio

n

To train ward committee members to ensure service delivery to the community

Number ward committee members trained

46 Ward Committee Members trained

Input 60 Ward Committees to be trained by June 2015

1 - - - - - reports

2 - - - - -

3 - - - - -

4 60

Compliance

MAYOR’S OFFICE

Dir

ecto

r

Corp

ora

te

Se

rvic

es

T.

NK

om

o

10

05

10

11

53

6

25

1.6%

Go

od

Go

ve

rna

nce

an

d P

ub

lic

Pa

rtic

ipa

tio

n

To enhance public participation as per legislatio

Number of Imbizos conducted

1 Input 3 imbizos to be conducted at a cost of R265 500.00 by June 2015

1 Mayoral community meeting at Tsetse village 25/09/14

R81 350 None None NO POE or letter submitted,

Attendance register and minutes



31

n to identify community needs, concerns and to inform the community of Council’s programmes

and Renewal and Healing community event at Tshing Lossie /Makweteng Sports ground 09/09/14

2 1 0 R0 Political Instability within the municipality

Imbizo to be conducted by 4th quarter in Tshing

3 1

Mayoral community meeting at lossie and makweteng sports ground and boikhutsong village

R0

4 1

Operational

MAYORS OFFICE

T.

Nkom

o

T.

Mo

ga

no

1.6%

Go

od

Go

vern

an

ce

an

d P

ub

lic P

art

icip

atio

n

To conduct citizen satisfaction survey to ensure community service delivery to comply with legislation

Number of Citizen Satisfaction surveys conducted

0 Output Citizen Satisfaction survey questionnaire to be developed and implemented by March 2015

1 Questionnaire to

be develope

d

Not achieved

R0 In consultation with SALGA for the development of questionnaire

The Questionnaire to be developed by end of March 2015

NO POE or letter submitted,

Survey results

2 Surveys be

conducted

Not achieved

R0 In consultation with SALGA for the development of questionnaire

The Questionnaire to be developed by end of March 2015


3 Report Not achieved

Letter to be written to SALGA

The KPI to be to the

NO POE or letter



32

and DLG &HS to conduct a workshop on Citizen surveys

next financial year

submitted,

4

MAY OFF

Mu

nic

ipa

l M

an

ag

er

T.

Nkom

o

1.6%

Go

od

Go

vern

an

ce

an

d P

ub

lic P

art

icip

atio

n

To enhance public participation to comply with legislation and obtain inputs from local community for prioritization of projects

Number of community participation meetings conducted

6 community participation conducted

Output 6 community participations meeting by June 2015

1 2 5 community participation meetings conducted

R0 None None NO POE or letter submitted,

Attendance

register and

minutes

2 2 7 Community participation meeting conducted


3 1 4 community meeting conducted

R0 The office has a challenge of Councillors submitting Attendance register, Minutes

4 1

Operational

MAY OFF

T.

Nkom

o

T.

Mo

ga

no

1.6%

Go

od

Go

vern

an

ce

an

d P

ub

lic

Pa

rtic

ipa

tio

n

To provide functional complaint management system ensure service delivery to the

Rate of functional complaint management system

20% of Suggestion and complaint box

Output 100% of functional complaint management system to be implemented by June 2015

1

20% 10% R0 Slow pace of community responses or complains

Awareness campagn by end May


Report

2 45% 10% R0 Slow pace of community response

Awareness campaign by




33

community

s or complains

end May

3 75% 10% Slow pace of community responses or complains

Awareness campaign to be conducted by end of June 2015


4 100%

Project ID

Functional Area

Supervisor

Responsible person

Vote

Numbe

r

Weighting

Key Perform

ance Area

(KPA)

Objective

Key Performanc

e Indica

tor

Baseline KPI TYPE

Annual Performa

nce Target


Rating Key

Quarterly projections

Quarterly

Actual Performance

Actual

Expenditur

e

Reason for

Deviation

Planned Remedial

Action

Comment

Portfolio Of

Evidence Current

status /

progress to

date

Demand

Backlog

Operational

MAY OFF

Dir

ecto

r C

orp

ora

te S

erv

ices

T.

Nkom

o

1.6

Go

od

Go

vern

an

ce

an

d P

ub

lic P

art

icip

atio

n

Improve Communication

Communication policy

Communication strategy exist

Output

communication policy adopted by June 2015

1 Consult Consultation

R0 Lack of Commit

ment

Communication policy to be developed by end of June 2015


Council resolution and policy

2 Adopted Consultation

R0 Lack of Commit

ment

Communication policy to be developed by end of June 2015


3 implemented

4 implemented



34

Operational

MAY OFF

Dir

ecto

r C

orp

ora

te S

erv

ices

T.

Nkom

o

1.6%

Go

od

Go

vern

an

ce

an

d P

ub

lic P

art

icip

atio

n

Community Participation Policy adopted

Policy adopted on the 24 April 2012

Output

Reviewed by Dec 2014

1 Consult Consultation


Council Resolution and policy

2 Adopted Adopted


3 Implement

Not Achiev

ed

R0 Consultation process

Community participation policy to be adopted by June 2015


4 Implement

Compliance

ADM

Dir

ecto

r C

orp

ora

te S

erv

ices

P.

Nzim

an

ku

lu

1.6% G

oo

d G

overn

an

ce

an

d P

ub

lic P

art

icip

atio

n

To hold Sec 80 committee meetings to ensure compliance with legislation to take an informed decisions

Number of Portfolio Committee meetings held

4 Meetings

Output

6 Portfolio Committee Meetings to be held by June 2015

1 1 2 portfolio meeting held by (22 July 2014) & 18 (Sept 2014)

R0 None None Notice of Portfolio meeting

and minutes

2 2 1 portfolio meeting postponed by (26 Nov 2014)

R0 None None

3 2 Not Achieved

The Portfolio has not been sitting from Sep 2014,

The political leadership to improve on delivering the mandate for service delivery compliance by next financial year



35

4 1 Not achieved

The Council Schedule was not adhered to

The municipality Council to adhere to the Schedule as adotpted

Compliance

ADM

Dir

ecto

r C

orp

ora

te S

erv

ices

P.

Nzim

an

ku

lu

1.6%

Go

od

Go

vern

an

ce

an

d P

ub

lic P

art

icip

atio

n

To ensure effective Council administration and compliance with legislation in order to convey feedback after considering political mandate

Number of Council Meetings held

4 Ordinary and 4 Special Council Meetings

Output

6 Council Meetings to be held by June 2015

1 1 6 (29 July 2014) (15 ,28Aug 2014), (05,17,30 Sept 2014

R0 None None Council notice and

minutes

2 2 4 Special Council Meeting (02 , 22 Oct 2014) 15,18 Dec 2014)

R0 None None

3 2 2 Special held by March 2015

None None

4 1 6 Special Council Meeting held by June 2016

None None

Operational

ADM

Dir

ecto

r C

orp

ora

te S

erv

ices

P.

Nzim

an

ku

lu

1.6%

Go

od

Go

vern

an

ce

an

d P

ub

lic

Pa

rtic

ipa

tio

n

Manage the Council’s resolution register to ensure proper control and record keeping

Rate of Council resolutions implemented

100% updated Register exists

Output

100% Council resolution implemented by June 2015

1 25% No information submitted

Council resolutio

n register

2 25% No information submitted

3 25%

4 25% 0% outdated Council resolution

The Council resolution impleme

The updating of implementation



36

implementation plan

ntation plan was not updated and circulated to the Directors to report on the implementation of resolutions

plan and to be circulated to HOD’s for reporting by the next financial year

compliance

MAYOR’S OFFICE

Dir

ecto

r C

orp

ora

te S

erv

ices

1.6%

Go

od

Go

vern

an

ce

an

d

Pu

blic

Pa

rtic

ipa

tio

n

To develop a Fraud and Anti-Corruption policy for municipality to ensure good governance and to comply with legislation

Fraud and Anti-Corruption Strategy developed and Adopted

Fraud and Anti-Corruption Strategy Policy adopted by 30 May 2014

Output

Fraud and Anti-Corruption strategy developed and adopted by March 2015

1 Implementation

No information submitted No report submitted

Council Resolution and Policy

2 implementation


3 implementation


4 Implementation


Compliance

MM

Dir

ecto

r C

orp

ora

te S

erv

ices

MP

AC

Off

icia

l

1.6%

Go

od

Go

vern

an

ce

an

d P

ub

lic P

art

icip

atio

n

Oversight report to comply with legislation

Number of Oversight report submitted (Provincial Legislature and MEC of Local Government)

2 reports to Dept. Local Government and provincial treasury

Output 40 Oversight report submitted to (Provincial Legislature and MEC of Local Government by 7 April 2015

1 Acknowledgeme

nt of receipts, oversight

report and

Council resolutio

n

2

3 Oversight report to be

submitted to

(Provincial

Legislature and

MEC OF Local

Government)

Not Achieved

R0 Due to political instability the Annual report was tabled late 27/02/2015

In progress with the MPAC Schedule The report to be tabled in the next financial year

4 Not Achieved



37

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