DIMO USER GUIDE

2

USER GUIDE OF THE DATABASE OF IRRS MISSION OBSERVATIONS

CONTENTS

I.INTRODUCTION3I.1. Objectives of DIMO3I.2. Scope of DIMO3I.3. Structure of DIMO3II.HEADLINE DATA4III.INPUT AND MODIFICATION OF MISSION DATA4III.1. Input of the primary attributes of a new mission4III.2. Input of the Modules and Technical Areas of a new mission5III.3. Input of the Mission Report summary data7IV.INPUT AND MODIFICATION OF OBSERVATION DATA7IV.1. Input of the primary attributes of an Observation7IV.2. Input of the text attributes of an Observation9IV.3. Summary display of Observations input for a Mission10V.INPUT OF CONCLUSIONS OF A FOLLOW-UP MISSION11V.1. Listing of the initial mission Findings11V.2. Input of the Conclusion text and the follow-up status of a Finding11VI.SUMMARY OF DATA STORED IN DIMO12VII.REPORT GENERATION13VI.1. Defining filter sets13VI.2. Managing filter sets15VIII.GENERATION OF STATISTICS15IX.REVIEW DATA OF A MISSION16X.MAINTENANCE OF THE LIST OF IRRS SAFETY STANDARDS16XI.DISPLAYING THE USER GUIDE17

I. INTRODUCTIONI.1. Objectives of DIMO

DIMO was developed in order to store and analyse all observations offered by the IRRS missions as well as the main data of those missions. The database is comprehensive, expandable with observations of future IRRS missions, and searchable by all reasonable ways. It gives the opportunity to introduce information on compliance (e.g. results of a follow-up mission) and to follow-up the status of recommendations and suggestions. By its search and statistics functions it renders possible all reasonable types of listing, analysis and evaluation of the observations therein.

I.2. Scope of DIMO

The scope of DIMO includes all important data of all IRRS missions held since 2006 what are available from the mission reports. The mission observations represent the main bulk of data, including the observation texts, the references to IAEA safety standards (Bases) and the texts of the recommendations, suggestions and good practices. Whenever it is possible the observations are sorted according to the so called Subject Groups in order to render a finer scale analysis of the observations possible. IRRS mission report texts other than those related to the observations are not stored in DIMO.

I.3. Structure of DIMO

DIMO stores two basic types of data, one comprising the mission characteristics for all missions, the other includes the data related to the Observations of each particular mission.

DIMO has been prepared in Microsoft Access 2016 and is organized by pages (tags) specific for well-defined actions of input into and output from the database.

The chapters of this User Guide follow the page structure of DIMO and cover the following topics:

· Headline data

· Mission Basic Data (input and display)

· Observation Data (input and display)

· Follow-up status data (input and display for follow-up missions only)

· Summary of data in DIMO (display and reporting of overall data and listings)

· Reports (display, and reporting on data in DIMO screened by filter sets)

· Statistics (various graphs on the distribution of Observations in DIMO)

· Review of all data in DIMO related to a selected mission (display and report)

· Maintenance of the IAEA safety standard set used by DIMO

· Displaying the present User Guide

The Home-page of DIMO presents the title, version number and other attributes of DIMO:

II. HEADLINE DATA

The Headline serves for selecting a mission from the list available in DIMO, it summarizes the main data of the selected mission and collects the tags for selecting the various pages in DIMO:

Selection of a mission is performed by opening the list with the Select Mission button and clicking on the mission to be selected. A new mission can be added to the list, an existing mission can be deleted from the list and the ID Number of a mission in the list can be changed as described in the next Chapter.

Further pages of DIMO are reached by tapping on the respective tags in the headline.

III. INPUT AND MODIFICATION OF MISSION DATA

Input of the general data of a new mission or modification of the general data of an already input mission is performed in the Mission Data page to be selected from the Headline. Doing so a page appears with a number of buttons on its upper part. These buttons serve for what their inscription shows as explained below.

To initiate the input of the basic data of a new mission the button is to be pressed. Then an empty sheet of the Mission Basic Data page appears where red exclamation marks show the data that need to be input. This sheet is composed of three segments.

III.1. Input of the primary attributes of a new mission

The first segment contains the primary attributes:

For the Mission ID the lowest number not yet used for a mission in DIMO is automatically selected. This number can be changed to any other unused number by pressing the button.

The Country Code is selected from the list appearing when pressing the button beside it.

The Mission Type (default value is “Initial”), Scope and Nuclear Program values shall be selected from lists appearing when clicking on the respective buttons:

Mission TypeScope Nuclear Program

The Start and End Dates can either be typed in, or selected from calendars. In case of a follow-up mission the Previous Mission windows becomes active and the previous initial mission(s) is(are) listed and can be selected when clicking on this button.

Prev. Mission

Having input all compulsory data, the red exclamation marks disappear from after the filled in fields.

III.2. Input of the Modules and Technical Areas of a new mission

In the second segment the Modules and Technical Areas covered by the mission are input.

Clicking on the button a selection menu is displayed (see below), from which multiple selections are possible. The results of these selections will be displayed in this segment.

The multiple selection menu is also prepared to offer Modules and Technical Areas, which were used in early IRRS missions and which were different from those used nowadays (Historical Modules and Historical Technical Areas). Selecting from the historical items the actual items corresponding to them are automatically selected by DIMO.

The selection is terminated by pressing either resulting saving of the selection or . when the form is left without save.

Module 13 (Taylored Module) includes a further selection. When selecting this Module a new selection windows opens:

If a Tailored Module is selected, it is displayed in the second segment of the Mission Basic Data below the table of the selected Modules and Technical Area.

III.3. Input of the Mission Report summary data

The third segment of the Mission Basic Data includes the numbers of various Observations of the Mission, the number of Policy Discussions in the Mission and the length (in pages) of the Mission Report.

Non-negative integer values are to be input into these fields, but for initial missions at least one of the numbers of Observations must be different from 0. In follow-ups these numbers may be 0 (when the exclamation marks remain, yet the input can be completed.)

Input of the Mission Basic Data is to be completed by pressing the button.

As long as not all necessary data are input, the message

appears in the Headline. When all data are input and saved, the message changes to

and the input of the Observations of the newly input mission can be started.

The mission selected/processed can be deleted by pressing the button.

WARNING: Once a Mission has been deleted, deletion cannot be undone.

IV. INPUT AND MODIFICATION OF OBSERVATION DATA

Input or modification of the data of the Observations in a mission is performed in the Observation page to be selected from the Headline. Doing so a page appears with a number of buttons and fields where red exclamation marks show the data that need to be input. This sheet is composed from three segments.

IV.1. Input of the primary attributes of an Observation

The first segment includes buttons and input fields for the primary attributes of an Observation.

The dark green rectangle on the upper right hand side lists the numbers of the various Observations to be input. Whenever an Observation is successfully input (and saved) the respective number decreases by one.

Pressing the button a new input panel opens for defining the Observation to input. Both the type and the sequence number are to be selected from lists of the available options:

The two buttons on the input panel serve for storing or discarding the type and number of the new Observation.

The input continues with selections from the Module, Subject Group and Technical Area lists:

Module

Subject Group

Technical Area

Pressing the button completes the input of the primary data in the first segment:

Any Observation can be deleted from DIMO by pressing the button.

The type and sequence number of the Observation can be changed to those of any other so far not input Observation by pressing the button. Doing so the “Select Observation type and number” selection window reappears and the selection procedure as shown above can be repeated.

IV.2. Input of the text attributes of an Observation

The second segment of the Observation page expects the input of the textual constituents of an Observation as they appear in the mission report, i.e. the text of the Observation Box, the Basis reference(s) to IAEA safety standard Requirements/paragraphs and the text of the Recommendation, Suggestion or Good Practice. This segment also displays a fourth text, the Conclusion, which is not input here, but originates from the follow-up mission, provided the data of this mission has already been input.

Input into these textual frames is performed either by copying from the mission report and pasting into the frame, or simply by typing in.

The IAEA safety standard referred to in the Basis of the Observation is selected from a list appearing when tapping on the Standard button.

(Addition of new standards and deletion of the existing ones can be performed in the Maintenance page, c.f. Chapter X.)

The Requirement number and paragraph identifier need also to be typed in. (Note that input of the safety standard, Requirement number, paragraph and text can be performed in arbitrary order.)

Pressing the magnifier button the textual input is fully displayed in a separate box. Input of the Bases can be repeated as many times as the number of Bases in the Observation.

The magnifier button has the same function in case of all other textual input fields.

Pressing the button, the safety standard is removed from the list a Bases.

If all Bases and the text of the Observation is input and the button is pressed, the red exclamation marks disappear and the input of the Observation is completed. This is reflected by the change of the “Complete” indicator in the third segment of the Observation page from “No” to “Yes” as discussed in the next Section.

The steps above shall be repeated for every Observation of the mission. If this is completed, the numbers in the dark green box (Number of Observations still to be recorded, see above) all decrease to 0 and the following message appears in the Headline:

IV.3. Summary display of Observations input for a Mission

In the third segment the primary data of the Observations of the Mission at hand so far input are displayed.

The status value in the Status column of any Finding (Recommendation or Suggestion) is set to “In progress” when input and it remains as long as a new status is set by inputting the follow-up mission conclusions. (c.f. Chapter V below). The status of a Good Practice is always “Closed”

The last column (Complete) is “No” until all necessary data on the given Observation are input and the Observation is stored. When the input is complete, this indicator turns to “Yes”.

Selecting an Observation from this list, the respective data of the selected Observation are displayed in the first and second segments of the Observation page. The Observation so selected can then be edited further or can be deleted.

NOTE that the new Observations established by a follow-up mission shall also be input on this page.

V. INPUT OF CONCLUSIONS OF A FOLLOW-UP MISSION

The Follow-up page serves for input and modification of data provided by a follow-up mission regarding the Findings in its Initial mission. This page appears in the Headline only if a follow-up mission is selected for processing.

The header part shows the ID number, start date, scope and Nuclear program of the initial mission of the actual follow-up. If two missions preceded this follow-up mission, both are displayed.

This page is composed of two segments, one for displaying the Findings of the corresponding initial mission(s) and for selecting from them, and one for the inputs on the new status.

V.1. Listing of the initial mission Findings

The primary data of the Findings in the initial mission(s) related to the actual follow-up are listed on the bottom segment of the Follow-up page.

By selecting any of the Findings from the list, the details of the selected initial Finding are displayed in the upper segment of the page and the related data can be input (see in the next Section).

V.2. Input of the Conclusion text and the follow-up status of a Finding

The upper segment of the Follow-up page shows the details of the Findings selected from the list in the lower segment, on one hand, and a field for inputting the Conclusions by the follow-up mission on the implementation of the Finding, on the other hand.

The status of the Finding as determined by the follow-up mission shall be selected from the list appearing when tapping on the Status selection window.

Next the text of the Conclusions is copied/typed into the respective field.

The input is completed by pressing the

button. After this, the status in the lower list of the Finding just handled changes to the one input.

VI. SUMMARY OF DATA STORED IN DIMO

The Summary page serves for displaying summarized data and listings on the contents of DIMO.

Summary of the overall data in DIMO is displayed in three groups: for missions, for all Observations and for followed-up Observations. The display is unconditional; no input is needed.

For Missions:

· the time range of the missions in DIMO;

· the total number of missions;

· the numbers of initial, follow-up and extended follow-up missions, respectively.

For Observations:

· The total number of observations and the partial numbers of the various types, respectively

For Follow-up Mission Observations

· the total numbers of findings in the initial missions that were followed-up;

· the numbers of findings in various statuses after the follow-ups;

· the relative numbers of findings in various statuses.

Listings can be selected from a menu on the upper right hand side of the Summary page:

· All missions – the missions that are input into DIMO at least with their host country name and dates;

· Complete missions – missions fully input into DIMO

· Incomplete missions – missions for which at least the Mission Basic Data (and possibly some of the Observation data) have been input;

· Missions not input – the difference of all missions and the missions completely or incompletely input;

· Follow-ups not input – subset of the above containing the follow-up missions only;

· Incomplete Observations - details of Observations the input of which has been started but not completed (at least one red exclamation mark remained on the Observation page and therefore its completeness status indicator is “No” in the list of Observations on the same page).

The listings contain the ID Numbers, Years and Types of the missions as well as the numbers of the various Observations in each mission.

Clicking on any of the primary identifiers in the header of the list results in rearrangement of the list in the order of the selected identifier.

Any listing can also be stored and printed. The selection window on the upper left hand side of the Summary page is used to select the list to be stored or printed and the buttons therein initiate the action (store or print).

If storage is requested, a message will indicate that the pdf version of the report is stored in a subfolder named Summaries of the folder containing the executable version of DIMO. The file names are generated automatically and have the form: IRRS_Summary_XXXXXXXX_n, where XXXXXXXX is the date when the report generated and n is a sequence number started from 1 every day and is increased by one every time a new report is generated.

Clicking on any of the Mission ID numbers in the list, the Mission Data page of the selected mission opens.

VII. REPORT GENERATION

One of the most important objectives of DIMO is to provide a tool for collecting and reporting Mission and Observation data obeying well-defined composite selections rules/filtering conditions. The Report Generation page is the part of DIMO, where such selections/filtering can be requested and reported.

VI.1. Defining filter sets

Reports are lists of the parts of the contents of DIMO that satisfy certain conditions. The conditions are defined through applying filters with properties given by the user. Filters are selected one-by-one from the list appearing when opening the Define filter window:

Eleven types of parametric filters can be used in and-relationship, i.e. the result of the filtering will be those parts of the contents of DIMO which satisfy all filtering conditions.

Selecting a filter, the available parameter values appear in the Filter input window.

Selecting the required parameter value and then pressing the button, the filter with the given parameter appears in the Current filters windows.

For definition of any filter multiple selection of the parameters is possible, simply by clicking on as many parameters as needed. These filtering conditions are in or-relationship, i.e. all occurrences satisfying any of the conditions defined by the selected filter parameters will be found and displayed.

Repeating the steps above a list of filters are defined. Any filter in the Current filters window can be removed by pressing the button in line with the filter. Filter sets can be stored for later use as discussed in the next Section.

In addition to the parametric filtering, texts can be defined the occurrence of which is searched in those parts of DIMO which satisfy the conditions of the parametric filtering. Text is to be input into the Search text window either by typing or copying and then pressing the button. When doing so further selection boxes appear below the window

The Options tick-boxes define the way of searching the text, whether only those occurrences are to be selected which contain the text exactly as it is given in the window (Exact match), or all occurrences where the given text stand alone or is part of an expression (Inclusive match)

The Search in tick-boxes define the areas where the search is to be performed.

The search text can be deleted from the window by pressing the button .

NOTE: If the filter set contains the filter FP10 – Referred IAEA safety standard, search is performed in the texts of the safety standards, i.e. in the Observation Bases only.

The results of the search are presented in the form of a report if one of the buttons is pressed in the Generate report panel. The first button results in displaying and storage of the report. Pressing the second button the report is displayed only, why by the third button print out of the report is initiated.

The generated reports are displayed in two possible sizes. If storage is requested, the pdf versions of the reports are stored in a subfolder named Reports of the folder containing the executable version of DIMO. The file names are generated automatically and have the form:

IRRS_SearchResults_XXXXXXXX_n, where XXXXXXXX is the date of the report generation and n is a sequence number started from 1 every day and increased by one every time a new report is generated. A message appears when the report is generated indicating the name and location of the file.

VI.2. Managing filter sets

Any set of filter can be stored for later use by pressing the button. Then the name of the filter set is to be given in an input window

The set can later be recalled from the Select filter set menu:

Any recalled filter set can be deleted from the list by pressing the button, or its contents can be deleted from the actual filter definition by pressing the button.

VIII. GENERATION OF STATISTICS

The Statistics page displays five graphs containing the following statistics data:

1. Number of mission Observations by Modules

2. Number of Observations in various statuses after follow-up missions by Modules

3. Numbers of initial findings, findings left open and new findings in follow-up missions by Modules

4. Number of Observations in the selected Module by Subject Groups

5. Number of Observations by Technical Areas

In case of statistics No. 4 the Module for which the Subject Group statistics is to be displayed is selected from a list offered.

A report can be displayed/stored/printed on any of the graphs after selecting its number from a list.

If storage is requested, the pdf versions of the statistics are stored in a subfolder named Statistics of the folder containing the executable version of DIMO. The file names are generated automatically and have the form: IRRS_Statistics_XXXXXXXX_n, where XXXXXXXX is the date of the statistics generation and n is a sequence number started from 1 every day and increased by one every time new statistics are generated. A message appears when the report on the statistics is generated indicating the name and location of the file.

IX. REVIEW DATA OF A MISSION

The Review Data page serves for full display/storage/printout of the data input into DIMO on a selected mission. The purpose of this function is to assist the user in checking the correctness of its input activity after completing the input of a mission.

On the upper segment of the page, the ID number of the mission is selected from the list offered by the Select Mission button. Doing so, the basic data of the Mission is displayed.

In the rest of the page the texts input for the selected mission are listed in their natural order, i.e. the texts of the Observation box, of the Bases, of the Observation, and of the Conclusion for each Observation, in the order as they were input into DIMO on the Observation page.

A report can be displayed/stored/printed on any of the graphs after pressing the respective button.

If storage is requested, the pdf versions of the statistics are stored in a subfolder named Reports of the folder containing the executable version of DIMO. The file names are generated automatically and have the form: IRRS_Mission2_XXXXXXXX_n, where XXXXXXXX is the date of the statistics generation and n is a sequence number started from 1 every day and increased by one every time new statistics are generated. A message appears when the report on the statistics is generated indicating the name and location of the file.

X. MAINTENANCE OF THE LIST OF IRRS SAFETY STANDARDS

This page serves for maintenance of the list of IAEA safety standards available for DIMO. The primary purpose of this function is to assist the user in adding a new safety standard to the list in an organized and controlled manner, yet it also renders removal of a standard from the list possible.

The page displays the list in alphabetic order of the IAEA safety standards that is offered when selecting a Basis for an Observation on the Observation page.

A new item can simply be typed at the end of the list. By pressing the button on the top of the page, the new item is inserted into the list and can then be used on the Observation page.

Pressing the button ahead of any standard, deletion of the item is initiated. If the item is not used in any of the Observations in DIMO, a message warns the user of the deletion and, by continuing, the list is rearranged without the deleted item. If the item selected for deletion is referred to by any of the Observations in DIMO, an error message denies deletion.

XI. DISPLAYING THE USER GUIDE

In the last page of DIMO the actual pdf version of the present User Guide is displayed and can be read on-line.

This pdf version needs to be stored in a subfolder named User guide of the folder from where the executable version of DIMO is started.