Digitization in state archives in the Slovak republic

Monika Péková, Department of Archives,Ministry of Interior of the Slovak republic

Debrecen, 22. -25. August 2010

Archival legislation

• the Act no. 395/2002 on Archives and Registries and on the Amendments of Certain Acts adopted on 17th May 2002

• the Regulation no. 628/2002 of the Ministry of Interior of the Slovak Republic from 29th October 2002

Branches1. Modra 2. Skalica 3. Šaľa 4. Trenčín 5. Trnava

Branches1. Čadca 2. Dolný Kubín3. Lipt. Mikuláš4. Martin5. Považská Bystrica6. Žilina

Branches1. Nitra 2. Bojnice3. Komárno 4. Levice 5. Nové Zámky6. Topoľčany

City Archives Bratislava

Bytča

SNA

Nitra

Bratislava

ŠÚBA B. Štiavnica Branches1. B. Bystrica2. B. Štiavnica3. Kremnica 4. Lučenec 5. Rim. Sobota6. Veľký Krtíš7. Zvolen

B. Bystrica

LevočaBranches1. Levoča 2. Poprad 3. Spišská Nová Ves4. Stará Ľubovňa

PrešovBranches1. Prešov2. Bardejov3. Humenné4. Svidník5. Vranov nad Topľou

Branches1. Košice2. Michalovce3. Rožňava 4. Trebišov

Košice

Sieť štátnych archívov SR

Slovak National Archives – digitization equipment Betterlight 6000

Slovak National Archives – microfilm scanner

Slovak National Archives – digitization equipment Atlas

State Central Mining Archives Banská Štiavnica

Criteria for selection archival documents

• historic documentary value

• scope of real physical damage

• frequency of use by the research community

Original scan vs. Working scan

Original scan

• is saved as TIFF• none compression• 300 dpi• data files –

30 – 100 MB

Original scan vs. Working scan

Working scan

• is saved as JPEG• 60%

compression• 200 dpi• data file has 1 – 3

MB

Digitization in numbers (quantity of scans)

Finding aids Total amount – 4000 units • cca 2800 finding aids were made by typewriters • cca 200 finding aids were made by rotary printing • cca 650 finding aids were made in Microsoft Office

Word• cca 350 finding aids were produced in electronic

form by means of application Bach – Inventories

Access to archives documents

Archives shall only submit an original of archives for their study in exceptional cases,

whilst it shall always submit a copy of archives,

if:• it concerns archives created before 1526;• it contains informations with restricted

access;• any damage or possibility of damage

could occur upon their study.

Medieval charters at the Slovak National Archives

• are administered by department of Early Fonds and Collections

• by provenience are included in:1. the archival collections of ecclesiastical institutions (private historical archives of the Premonstratesian monasteries in Jasov and Leles, the Private Archives of the Bratislava Chapter, six fonds of credible locations)

2. the group of 98 archives of noble families and their feudal manors (arhives of the magnate noble families Pálfi, Erdödi, Esterházi, Habsburg ...)

Medieval charters

digitizazion

Program Bach - Charters

NUMBER OF ARCHIVES

NUMBER OF ARCHIVAL FOND

SERIAL NUMBER

NEW SIGNATURE

SPECIFICATION OF STORAGE UNIT

INSERED CHARTER

PUBLISHER

RECEIVER

DATE OF ISSUE

CONTENT

FORM OF PRESERVATION

LANGUAGE

PHYSICAL STATUS

VERYFYING TOOLS (SEAL)

DORSAL NOTE

ORNAMENT

PUBLICATIONS

NOTE

NAME OF ARCHIVES

FONDINVENTORY NUMBER

OLD SIGNATURE

NO. OF STORAGE UNIT

PLACE OF ISSUE

WRITING MATERIAL

DIMENSIONS

DESCRIPTION OF SEAL

Access to digital copies

• Virtual guide • Archival fonds and collections from all state

archives in Slovakia • Opened up to the public April 2008• http://vademecum.vsnet.sk/sk/vade/

Thank you for your attention