digitisation of parliamentary information and archives comments on the questionnaire and conclusions...
TRANSCRIPT
Digitisation of Parliamentary Information and Archives
Comments on the questionnaire and conclusions – digital sustainability for democracy
by
Véronique Laureys, Lut Aerts, Reinder van der Heide
We’re not alone!
Digitizing, but how ?
Questionnaire...another parliamentary inquiry...
• Why ask these questions?• Set-up• Method• Response
Any trends to discover?
1. What is the relative proportion of paper to e-documents ?
Answer: 35 of 53 Parliaments
• 75%-25% 21
• 50%-50% 10
• 25%-75% 4
0
5
10
15
20
25
number
pap/dig=3/1pap/dig=2/2pap/dig=1/3
2. By what percentage do paper and e-documents overlap ?
• 25% 8
• 50% 9
• 75% 9
• 100% 97.4
7.6
7.8
8
8.2
8.4
8.6
8.8
9
25%
50%
75%
100%
3. By what percentage do you supervise the entire life cycle of
the e-documents ?
• 25% 17
• 50% 8
• 75% 4
• 100% 5
0
2
4
6
8
10
12
14
16
18
number
25%50%75%100%
• Non-management of electronic records is a time-consuming way of deletion’.
(E. Vierhuis, Universiteit Wageningen)
Toebak DM+A GmbH ©2002
Aufbe-wahren
0 years 5 years 10 years 20 years
in tray, creation
in tray, creation
storage
data graveyardNo life-cycle based control ofe-records
Toebak DM+A GmbH ©2002
Aufbe-wahren
0 years 5 years 10 years 20 years
dispo-sal
dis-po-sal
in tray,creation
In tray, creation
preser-vation
info concentration
Life-cycle based control ofe-records
4. Is there a policy for the management of e-documents ?
• Yes 13
• No 22
0
5
10
15
20
25
number
yesno
5. Have the work processes already been digitized by
workflow ?
• Yes 18
• No 17
0
2
4
6
8
10
12
14
16
18
number
yesno
6. Have any plans for long-term storage of e-documents been
launched ?
• Yes 20
• No 15
02468101214161820
number
yesno
7. If yes, is readability and long-term access guaranteed ?
• Yes 20
• No 15
02468101214161820
number
yesno
8. Have any projects with digital or e-signatures been launched ?
• Yes 6
• No 29
0
5
10
15
20
25
30
number
yesno
“OUR OFFICIAL CULTURE IS STRIVING TO FORCE THE NEW MEDIA TO DO THE WORK OF THE OLD“.
Marshall McLuhan
Important topics
• Indexing of information (Metadata)
• Back-file conversion and migration issues
• Content management
• User access and information protection
• Long term availability and preservation
• Training
End(and a new beginning)
Véronique Laureys, Lut Aerts, Reinder van der Heide
See you next year!in
The HagueMay 22th-23th, 2003
pro memorie