Digitisation, Documentation and Large collections of pictures: the NSLA report and the NLA response (so far)Kevin Bradley, NLA

Pictures – Digitisation Workflow, Report & Recommendations

Background

Approach

Workflow

Findings

Recommendations

Discussion and next steps

Pictures Digitisation and Description Project

The Workflow Analysis ReportBrenton Lovett, Consultant

P–4

Large Pictorial Collection Survey

Conducted in August and September 2012

Very comprehensive – covering all aspects of Pictures collection management

Staffing; structure; collection size & formats; acquisition; accessioning; description; digitisation and delivery

Consistent metrics difficult to achieve

Large Pictorial

Collections Survey

Process Modelling Site Visits

Pictures Digitisation Survey

The Libraries:NLA, SLV, SLSA, LINC Tasmania

• ‘normal’ - negatives, slides, prints, albums

• ‘not normal’ panorama collection (Enemark nitrates)

• preservation intensive and large - (Fairfax, Rennie Ellis and Mark Strizic)

The Survey Questions• Order – Library, Year of digitisation, Work order, Source format,

No. of physical images• Registration – No. of images requiring clearances

(rights/cultural), Registration activities, Collection Team Registration hours

• Preservation – No of images requiring Pres treatment, Preservation activities, Preservation team hours

• Cataloguing – No. of images already catalogued, medata std, cataloguing level, cataloguing activities, cataloguing team hours

• Finalisation – finalisation activities, Collection Team finalisation hours

Key Observations from the Survey

• We all have similar approaches• There is no single institution who is “the leader” in

the field• Throughput depends on multiple interdependent

factors• There is a lack of end-to-end process visibility,

process metrics and process automation• We all are equally good, we are equally bad!• The model limits us.

Registration

•Planning•Prioritisation•Approval•Payment

Preservation

•Rehousing•Conservation

Cataloguing

• Metadata Standards

• Description Level

Digitisation

• Method• Format• Resolution• Equipment

Finalisation

• Notification• Discovery

Digitise Pictures

Pictures Digitisation

and Description

Activities

Resourcing

VisibilityMetrics

Automation

Pictures Digitisation

and Description

Continual Process

Improvement

Business Alignment

Strategic Sourcing

Standard Operating

Procedures

Process Metrics

Plan

Do

Check

Act

Continual Process Improvement - Deming Cycle

Recommendations

• Metrics; a common agreement?

• Throughput factors; shared understanding of procedures and tasks

• Defining end to end processes

• Apply the report to our own processes.• Engage with the workflows and map work

teams and populate the “black box” tasks• Apply a Deming cycle type approach to the

recommendations in the context of our own work (each according to our individual resources and capabilities)

• Return to engage in next round of discussion

Documenting undocumented pictures collections at the NLA

Documenting undocumented pictures collections at the NLA

The data

• Number of data sheets 954 approx.

• They are being imported into our collection management system

• We can export EAD from AS into Banjo

Collections

• Miriam Hyde: Finding Aid