Identify, plan and deliver the ideal workplace experience for every employee.

Digital Workplace Solutions

The pace of change is increasing in today’s facilities. What if you could plan for and

manage change in today’s highly dynamic facilities environments? To help facilities teams

effectively manage even the most demanding building portfolios, we created our Digital

Workplace suite of solutions. You can now manage and optimize every facet of your facilities

with FM:Systems’ flexible, easy-to-use software that enables organizations to access and

analyze facilities, real estate and maintenance information in real time.

Our Digital Workplace Solutions

Workplace Management

Employee Experience

• Space Management

• Move Management

• Strategic Planning

• Facility Maintenance

• Space Booking

• Resource Booking

• Visitor Management

• Utilization Analytics

• Mobility Flows

Workplace Analytics

• Real Estate Management

• Project Management

• Sustainability Management

• Environmental Sensors

• Occupancy Sensors

• Digital Signage

• Booking Analytics

• Sensor Analytics

Workplace Management

Space Management

• Integrated interactive floor plans

• Centralize space data portfolio-wide

• Support for alternative workspaces

• Real-time bi-directional integration of

AutoCAD™ drawings & Revit™ Models

Move Management

• Support for moves, adds & changes (MAC)

• Improved communication and coordination

• Real-time reporting

• Easily scales to handle large moves

• Real-time bi-directional integration of

AutoCAD™ drawings & Revit™ Models

Strategic Planning

• Interactive stacking & blocking

• Advanced occupancy visualization

• Multi-scenario needs assessment

• Right size your facility portfolio

• Move planning & execution

Facility Maintenance

• Corrective & preventive maintenance

• Configurable workflows

• Real-time reporting

• Integrated visualization of floor plans,

reports & dashboards

Real Estate Management

• Centralized lease portfolio admin

• Portfolio-wide reporting & analysis

• Critical lease date management

• Track lease documentation

• Integrated with all facilities & real estate

processes

Project Management

• Standardize your project processes

• Improve communication & collaboration

• Centralize all facility projects

• Manage budgets & external vendors

• Integrated with facilities & real estate

processes

Sustainability Management

• Track building assessments & certifications

• Make sustainability data accessible• Analyze building environmental impacts

• Forecast financial impacts

Space Management Floorplan Viewer

Facility Maintenance Advanced Dashboards

Move Management Vacant vs. Reserved Floorplan

Real Estate Management Data View - Building Leases

Employee Experience

Space Booking

• Cloud scheduling platform for shared workspaces

• Multiple access points including Outlook,

interactive floorplans, and mobile scheduling

• Configurable workflows for centralized or self-

service models

• Support for multi-resource, multi-time zone and

recurring reservations

• REST and SOAP APIs for system integrations

Resource Management

• Flexible configuration options to schedule and

manage a variety of services and resources

• Support for multiple service providers, pricing

and inventory controls

• Dynamic management console to view and

approve orders

• Automated email notifications

• Configurable rules for lead time and availability

Visitor Management

• Arrival and departure registration of external

attendees and ad-hoc visitors

• Badge printing and multi-stop check-in

capabilities

• Visitor Profiles

• Evacuation Reporting

Environmental Sensors

• Add-on component to occupancy sensors

• Detects temperature, air quality, air pressure,

noise, humidity and light

• Analytics reveal opportunities to reduce energy

consumption and improve working conditions

• Optional BMS/BAS integration

Occupancy Sensors

• IoT sensors for real-time views of occupancy

and utilization

• PIR (passive infrared) sensors detect heat

and motion

• Cloud analytics reveal unused and under-

performing spaces

• Live Space Availability view for digital

workplace enablement and wayfinding

Digital Signage

• 10” LED panel for conference room display

• Real-time sync with Space Booking for

scheduling integrity

• Capture and manage no-shows

• Improve utilization with auto-release

functionality

Space Booking Full-Service Room Scheduling

Resource ManagementAdd Services & Resources to Event

Digital SignageSpace Booking Panel

Workplace Occupancy SensorDesk Sensor

Workplace Analytics

Utilization Analytics

• Track actual utilization vs. design capacity

• Report on meeting size, frequency & duration

• Improve space usage with informed insights

• Uncover cost savings by optimizing space use

• Visualize actual vs. peak utilization with

reports & dashboards

Mobility Flows

• Visualize employee flow portfolio-wide

• Track total & unique visits per department

• Data sourced from Wifi, badges or sensors

• Make decisions to enhance collaboration

based on actual employee movement

Booking Analytics

• Right-size reservable space based on data

• Understand peak conference room utilization

• Compare actual vs. planned meeting duration

• Reduce under-utilization & no shows of

reservable space

Sensor Analytics

• Utilize sensors to track real-time occupancy

• Automated data collection & management

• Obtain actionable insights of your space

• Enhance departmental collaboration

through informed decision making

Workplace AnalyticsComplete Utilization Insights

Bookings AnalyticsActual Use vs. Reservations

Mobility FlowsWhere your employees work best

Your space impacts your bottom line. You need a software solution to bring clarity to your organization—from implementing agile workspaces and getting real-time occupancy data

to helping you track leases and moves to managing maintenance requests.

Optimize Every Facet of your Facilities with FM:Systems

FM:Systems provides technology that enables organizations toidentify, plan & deliver the ideal workplace for every employee.

Traditional FM & RE Roles Executives & Senior Leaders Employees & Visitors

A Solution for Every Role

Contact FM:Systems www.fmsystems.com

E-mail: info@fmsystems.com

U.S. Toll Free: (800) 648-8030

International: (919) 790-5320