digital preservation best practices: lessons learned from across the pond

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Digital Preservation Best Practices: Lessons Learned From Across the Pond. Slavko Manojlovich (Associate University Librarian (IT) / Manager, Digital Archives Initiative Memorial University St Johns Canada) and Benoit Pauwels (Head, Library Automation Team, Université libre de Bruxelles Belgium)

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  • 1. Digital Preservation Best PracticesLessons Learned From Across the Pond
    Slavko ManojlovichAssociate University Librarian (IT) / Manager, Digital Archives Initiative
    and
    Benoit Pauwels
    Head, Library Automation Team
    Universit Libre de Bruxelles
    [with input from Michael J. Bennett, Digital Projects Librarian and Institutional Repository Coordinator, University of Connecticut]

2. Outline
What is digital preservation?
Best practices information resources
Open Archives Information System (OAIS)
Preservation Planning
Digital Preservation in Action(Archivematica)
Digital preservation @ ULB
Our issues
3. What is digital preservation?
Digital preservation is NOT digitization!!!!!!!!
4. What is digital preservation?
Digital preservation is the series of actions and interventions required to ensure continued and reliable access to authentic digital objects for as long as they are deemed to be of value. This encompasses not just technical activities, but also all of the strategic and organisational considerations that relate to the survival and management of digital material.Source
5. What is digital preservation?
Digital preservation is the series of actions and interventions required to ensure continued and reliable access to authenticdigital objects for as long as they are deemed to be of value. This encompasses not just technical activities, but also all of the strategic and organisational considerations that relate to the survival and management of digital material.Source
6. What is digital preservation?
Disaster recovery strategies and backup systems are not sufficient to ensure survival and access to authentic digital resources over time.Source
7. Digital preservation includes:
Digitized analogue content (easy)
Borndigital content (more difficult)
What is digital preservation?
8. Recent example from Memorial University
Preserve faculty members research outputs from 1977 present stored in a variety of formats.
All of the above represents a vast resource which cannot be lost from the University.
What is digital preservation?
9. Best practices may not always be the best option for your organization:
British Library Microsoft Live Book Data Project
The DPT [Digital Preservation Team] have taken the view that since the budget for hard drive storage for this project has already been allocated, it would be impractical to recommend a change in the specifics as far as file format is concerned for this project...... JPEG 2000 files compressed to 70 dB PSNR for the preservation copy.
Source
Digital Preservation Best Practices
10. Best practices may not always be the best option for your organization:
British Library Microsoft Live Book Data Project
The DPT [Digital Preservation Team] have taken the view that since the budget for hard drive storage for this project has already been allocated, it would be impractical to recommend a change in the specifics as far as file format is concerned for this project...... JPEG 2000 files compressed to 70 dB PSNR for the preservation copy.
Source
Digital Preservation Best Practices
11. The National Gallery (UK) Preservation of Digital Photographs of the Collection
The National Gallery has photographed their entire collectionusing a high-end digital MARC camera capable of capturing and rendering colour accuracy which is at least 5 times better than traditional photography. They have selected the proprietary raw camera output format for long-term preservation because it supports an advanced level of colour management. The company supporting the camera and associated software is very smalland is not a market leader.Source: Site Visit to National Gallery Photography Department, April, 2010.
Digital Preservation Best Practices
12. The National Gallery (UK) Preservation of Digital Photographs of the CollectionThe National Gallery has photographed their entire collectionusing a high-end digital MARC camera capable of capturing and rendering colour accuracy which is at least 5 times better than traditional photography. They have selected the proprietary raw camera output format for long-term preservation because it supports an advanced level of colour management. The company supporting the camera and associated software is very smalland is not a market leader.Source: Site Visit to National Gallery Photography Department, April, 2010.
Digital Preservation Best Practices
13. Eighth European Conference on Digital ArchivingGeneva, Switzerland / April 28 -30, 2010Source
Archiving 2010The Hague, Netherlands / June 1-4, 2010Note: Archiving 2011 Salt Lake City (May, 16-19, 2011)Source
Best Practices Information SourcesConferences
14. OR2010: The 5th International Conference on Open RepositoriesMadrid, Spain / July 6-9, 2010Note: Or2011 Austin, Texas (June 7-11, 2011) Source
iPRES2010: 7th International Conference on Preservation of Digital ObjectsVienna, AustriaSeptember 19-24, 2010Source
Best Practices Information SourcesConferences
15. Digital Preservation The Planets WayLondon, UK / February 9, 2010Source
Digital Futures London 2010: From digitization to delivery Kings Digital Consultancy Services (KDCS)Kings College, London, UKApril 19 23, 2010Source
Best Practices Information SourcesWorkshops
16. Digital Preservation Management: Implementing Short-term Solutions for Long-term ProblemsCambridge, MA, USA / June 13-18, 2010Note: Albany, New York / June 5-10, 2011Source
Short digital preservation workshopsare typically offered in conjunction withmost digital preservationconferences.
Best Practices Information SourcesWorkshops
17. Open Planets FoundationSource
Digital Curation CentreSource
Library of Congress National Digital Information Infrastructure and Preservation ProgramSource
Best Practices Information SourcesWeb Sites/Listservs/Blogs
18. JISC Digital Preservation and Records Management ProgrammeSource
PrestoPRIME Keeping Audiovisual Contents AliveSource
International Internet Preservation ConsortiumSource
Best Practices Information SourcesWeb Sites/Listservs/Blogs
19. Best Practices Information SourcesWeb Sites/Listservs/Blogs
Source
20. International Journal of Digital CurationSource
ARIADNESource
D-Lib MagazineSource
Best Practices Information SourcesJournals
21. International Journal of Digital Curation
Source
22. International Journal of Digital Curation
Source
23. International Journal of Digital Curation
Source
24. Best Practices Information SourcesEducation
Source
25. Best Practices Information SourcesEducation
Source
26. Best Practices Information SourcesEducation
Source
27. Best Practices Information SourcesEducation
Source
28. Best Practices Information SourcesEmployment
Source
29. Open Archives Information System(OAIS)
Developed by the Consultative Committee for Space Data Systems in 2002 and became an ISO standard in 2003 (ISO 14721:2003).148 pages of heavy reading
Those who will implement OAIS archives or administer them on a daily basisshould read the entire document.Source
30. Open Archives Information System
OCLC claims OAIS compliance for their Digital Archive.Source
Library and Archives Canadas Trusted Digital Repository is based on OAIS.Source
National Library of the Netherlands e-Depot is an exemplar world classOAIS based digital repository.Source
31. Open Archives Information System
GPOs world-class preservation repository [Fdsys] went live in March 2009. The repository was built upon the Open Archival Information System (OAIS) model and provides sufficient control to ensure long-term preservation and access.
Source
32. Open Archives Information System
The use of this reference model as the basis of any archive implementation is recommended as it allows practitioners to use common language and potentially common tools to address common problems.
Tessella Technology & Consulting White PaperSource
33. OAIS Reference Model
The use of
Source
34. OAIS Reference Model
Source
35. OAIS Reference Model
Source
36. OAIS Reference Model - Actors
Source
37. OAIS Reference Model - Objects
Source
38. OAIS Reference Model - Actions
Source
39. Monitor designated community (consumer needs and expectations)
Monitor technology
Develop preservation strategies and standards
Develop packaging designs and migration plans
Preservation Planning
Source
40. Monitor TechnologyInternet Archive Wayback Machine
Wayback for www.unb.ca
41. Monitor TechnologyCross-Platform Access Video Format
2005: wmv (Windows Media Video) format using Windows Media Player (or other players) for Windows and Flip4MAC Quicktime extension for Macintosh.
2005 2009: swf (Adobe Flash) format with Adobe flash plug-ins available for Windows and Macintosh browsers becomes the flavour of the day for web delivery of video content.
42. Monitor TechnologyCross-Platform Access Video Format
Fast forward to April, 2010: mp4 (H.264) format with players/support for Windows, Macintosh and IPAD.
IPAD does not support wmv or swf video formats.
Video conversion history: wmvswfmp4 from original DVD vobs.
DVD vob files are being preserved with agoal of converting them to MXF MotionJPEG 2000 for long-term preservation.
43. Monitor TechnologyGoogle Drops H.264 Support (Jan 11, 2011)
Source
44. Monitor TechnologyMicrosoft Adds H.264 Support (Feb 2, 2011)
Source
45. Plato: The PLANETS Preservation Planning Too