dhs fy 2016 program to repare communities for … trainin… · •conducting exercises to validate...
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DHS FY 2016 PROGRAM TO PREPARE
COMMUNITIES FOR COMPLEX
COORDINATED TERRORIST ATTACKS:
OVERVIEW OF TEXAS PROJECTS
April 16, 2019
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PURPOSE
To provide information on five ongoing
Complex Coordinated Terrorist Attack
(CCTA) preparedness projects in Texas,
including:• Project summaries
• Major products and events
• Potential opportunities for collaboration and
information sharing
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AGENDA
Introduction and CCTA grant overview
Project summaries
• City of Dallas
• City of Houston
• Galveston County
• Southeast Texas Regional Planning Commission
• Texas Department of Public Safety
Questions and Discussion
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BACKGROUND
Funding opportunity announced by FEMA in December
2016
Funding decisions announced July 2017
• 29 of 141 total state and local applications funded nationwide, for
a total of $35,940,000
• 5 Texas projects funded (most of any state) for a total of
$5,397,521:
City of Dallas ($925,000)
City of Houston ($1,759,733)
Galveston County ($976,896)
Southeast Texas RPC ($1,076,336)
Texas Department of Public Safety ($659,556)
Period of performance: Sep 1, 2017-Aug 31, 2020
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CCTA DEFINITION
Complex coordinated terrorist attacks are acts of terrorism that:
Involve synchronized and independent team(s) at multiple locations
sequentially or in close succession
Are initiated with little or no warning
Employ one or more weapon systems: firearms, explosives, fire as
a weapon, and other non-traditional attack methodologies which
are intended to result in large numbers of casualties.
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Mumbai 2008 Paris 2015
PROGRAM INTENT
Objectives• Identify capability caps related to CCTA preparedness,
prevention, and response
• Developing plans and processes to address gaps
• Training personnel and whole community
• Conducting exercises to validate capabilities
Priorities• Comprehensive and sustainable approaches
• Regional partnerships and whole community collaboration
• Creative, innovative, and replicable approaches
• Development and sharing of best practices and lessons learned
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Dallas/Fort Worth/Arlington Urban AreaCCTA Program Update
April 16th, 2019
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Project Overview
Regional Gap Analysis
Regional CCTA Planning Framework/Response Plan
CCTA Training Availability and Gap Assessment
Develop and Deliver CCTA Training Workshop
Senior Leadership Tabletop Exercise
Regional Full Scale Exercise
Program Review, Update, Lessons Learned/Information Sharing
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Project Timeline
TaskNLT
Completion Date
Regional Gap Analysis Jan 2019
Senior Leadership Tabletop Exercise June 2019
Regional CCTA Planning Framework/Response Plan Sept 2019
CCTA Training Availability and Gap Assessment Nov 2019
Develop and Deliver CCTA Training Workshop Jan 2020
Regional Full-Scale Exercise Apr 2020
Program Review, Update, Lessons Learned/Information Sharing Jun 2020
CCTA Gap Analysis Process
Scenario Development
Capability Assessment
Analyze Gaps
Scenario Development
Develop a CCTA scenario of greatest concern for the region
− What potential CCTA scenarios could occur at a regional level?
Give CCTA scenario context by evaluating impacts and determining the effect to the region
− What would the impact(s) of the CCTA scenarios be?
Capability Assessment
Identify regional stakeholders to participate Determine stakeholder engagement approach, such as:
− Surveys − Phone interviews− Webinars− Workshops
Utilize THIRA content to determine capability targets for CCTA core capabilities
Establish capability assessment questions based on capability targets to determine current level of capability
Complete data collection with stakeholders via one or more approaches
CCTA Gap Analysis
Assess difference between capability targets and current capability levels
Develop specific gap closure actions and set priority actions
Determine resource needs to achieve capability targets during an extended CCTA response including:− Planning− Organization− Equipment− Training− Exercises
Incorporate findings in written report to inform regional planning process
CITY OF HOUSTON
CCTA Program Summary,
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CITY OF HOUSTON - VISION
The vision of this project is to create strategic planning
frameworks and trainings to address multi-jurisdictional,
multi-discipline response to a CCTA.
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CITY OF HOUSTON
Procurement delays
Steering Committee
Gap Analysis
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CITY OF HOUSTON
Gap Analysis
Sampling of strengths identified• Rescue Task Force (RTF) and rapid deployment are being
implemented in several jurisdictions throughout the region.
• Law enforcement is conducting a “Stop the Killing, Stop the Dying” campaign. Through this training, officers are provided training versions of the actual equipment they have been assigned.
• Advanced Law Enforcement Rapid Response Training (ALERRT) Active Attack Integrated Response (AAIR) training is conducted throughout the region.
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CITY OF HOUSTON
Gap Analysis
Sampling of gaps identified
• Establishing a complete Common Operating Picture.
• Need unified staging concepts for all public safety
agencies and departments.
• Need procedures for allocating unassigned law
enforcement personnel to other CCTA response/
recovery needs (e.g., reunification, witness
management, and evidence collection).
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CITY OF HOUSTON
Gap Analysis
Sampling of gaps identified continued
• Preventing responder vehicle and apparatus parking from
restricting ingress and egress from the scene of an
incident.
• Public messaging campaign on what weapon carrying
civilians should do with guns during a CCTA response.
• Challenges associated with a lack of a direct number for
loved ones to call to search for victims or for agencies to
call with requests for information.
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CITY OF HOUSTON – NEXT STEPS
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Work Groups
• Planning
• FSE
• Video
CITY OF
HOUSTON -
CONCLUSION
Recent terrorist attacks have shown
innovation and complexity.
Illustrated a need to realign traditional
response strategies to improve the
survivability of victims and
responders.
Program designed to enable first
responders across disciplines and
jurisdictions to coordinate their
response to multiple incidents at
multiple locations while conducting
crisis and consequence management
simultaneously.
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Complex
Coordinated
Terrorist AttackGALVESTON COUNTY
How Can Galveston
County be better prepared
for a CCTA
Phases of Emergency
Management
Initial Partners
Galveston County
Port of Galveston
University of Texas Medical
Branch
City of Galveston
City of Texas City
City of Kemah
Texas A&M Engineering
Extension Service (TEEX)
Assists with Gap Analysis
Creates customized classes
Runs and supports exercises
Part of National Emergency
Response and Recovery Training
Center
Able to take this grant program
and use it nationally
Collaboration
Invite all jurisdictions (LE, EMS,
Fire, EM, Industry, Schools)
Get input from participating
jurisdictions
Improve coordination
between agencies and
internally and externally
Goals
Identify gaps and train for contingencies
Measure success through consistent improvement
Strengthen county-wide cooperation across all agencies
and skillsets and provide a common set of goals, objectives and lexicon (Coordination and inter-agency
communication / Cooperation)
Foster the development and broad-adoption of protocols
for responding to an incident involving multiple,
coordinated attacks within the county
Cross Communication – Communication protocols are well
known/defined and understood – Established protocols
Development of common protocols throughout the
county
Optimize resiliency through optimized capability
Training
Exercises
Planning committee
AAR-IP
HSEEP (crawl, walk, run)
Backfill Pay
Classes
Determined by Gaps and results from exercises
Customized by TEEX for Galveston County
Implementation
Procedures and Policies
Equipment
Personnel
Planning for a Complex Coordinated Terrorist Attack (CCTA)
2019 Texas Emergency Management Conference
The $1,076,336 CCTA Grant was awarded to the SETRPC on July 13, 2017.
Five entities were awarded the CCTA Grant in the State of Texas.
Grant Award
Grant Award
SETRPC granted assistance from the National Exercise Program (NEP) for planners, evaluators, and controllers to assist with Tabletops and the Full Scale Exercise in year three of the grant.
Mr. Keith O Daniel, National Exercise Division, National Preparedness Directorate, FEMA
SETRPC partners with two University
DHS Centers of Excellence:
1)University of Houston
Kevin M. Clement, Principal Investigator
Grant Partners
Grant Partners
2) University of Maryland
“START” - National Consortium for
the Study of Terrorism and
Responses to Terrorism
Dr. Erin Miller, Principal Investigator
Serves as Assistant Research
Scientist and Program Manager of the
Global Terrorism Database (GTD)
START Research Brief
Objective #1 – Identify Capability Gaps;
Objective #2 – Developing and Updating Plans;
Objective #3 – Training Personnel and Whole Community;
Objective #4 – Developing and Conducting Exercises, which finishes with a Full-Scale Exercise.
CCTA Grant Objectives
The SETRPC Concept
• YEAR ONE (2018)
• STEP 1: Conduct a comprehensive review of terrorist threat tactics
• STEP 2: Review DHS, DOJ, and law enforcement, fire services and EMS doctrine
• STEP 3: Review Incident AARs• STEP 4: Develop Plan Template IAW CPG 301• STEP 5: Create an Action Plan• STEP 6: Conducted Whole Community CCTA Brief on
December 4, 2018
Step 7: Conducted Six Workshops - 2018
Mar 27-28 Public Information Officers Workshop
May 8-9 Tactical Response Workshop
Jun 26-27 Medical Response Workshop
Jul 17-18 Intelligence Workshop
Aug 7-8 Victims’ Support and Family Services
Sep 12-13 Operational Communications Workshop
All Meetings were held in the Montagne Center Cardinal Room at Lamar University in Beaumont.
PIO WORKSHOP March 27-28
PIO AFTER ACTION REPORT
PIO SYNCHRONIZATION MATRIX
SETRPC Unified Regional Response to a Complex Coordinated Terrorist Attack
SYNCHRONIZATION MATRIX
As of April 11, 2018
Alert/Notification Locate/Isolate Threat Tactical Response Recovery/Aftermath
PU
BL
IC I
NF
OR
MA
TIO
N O
FF
ICE
R
● Gather information en route ● Stay on scene ● Maintain awareness of Common Operating Picture ● Maintain awareness of Common Operating Picture
● Report to Incident Commander for Situation Update ● Maintain situational awareness of Common Operating Picture ● Advise/Update the Incident Commander ● Advise/Update the Incident Commander
o Confirm coverage/release authority ● Continue to coordinate with entities on scene ● Coordinate with PIOs at various incident sites ● Coordinate with PIOs at various incident sites
● Identify Lead PIO ● Issue MSG: Identifying threat(s), hazard(s), and locations(s) ● Coordinate with JIC ● Coordinate with JIC
o Assign assisting PIOs duties and locations ● Correct/Update initial information to public ● Provide situation updates via social media/ web page ● Provide situation updates via social media/ web page
o Create texting group for all assisting PIOs ● Issue instructions to first responders (on-call or not needed) ● Scribe maintains running log ● Issue notice when the threat has been neutralized
● Determine social media platforms to be used
● Provide periodic updates through official social media and incident web page
● Work with Liaison Officer(s) to help in information sharing with other agencies and private sector entities
● Work with Liaison Officer(s) to help in information sharing with other agencies and private sector entities
● Twitter/Social Media MSG: "Received report of…" ● Determine schedule for updates - inform other PIOs ● Update Incident Web Page ● Update Incident Web Page
● Advise the public of potential hazards, nature of the incident, area involved, evacuations and traffic control
● Assign PIO Liaisons to key elected officials(as required)
● Coordinate and synchronize public messages and social media information with partner agencies
● Coordinate and synchronize public messages and social media information with partner agencies
● Create/Get Approval/Send multi-language Emergency Messages for public safety as appropriate. Consider:
● Create/Get Approval/Send multi-language Public Safety Messages as appropriate. Consider the following :
● Provide focused Public Safety Messages to the publicas appropriate. Consider the following
● Provide status information in response to requests from state and federal agencies (with need to know)
o MSG: Evacuation o MSG: Blood Donations o MSG: Evacuation ● Scribe maintains running log
o MSG: Shelter-In-Place o MSG: Donations o MSG: Shelter-In-Place ● Prepare for VIP visits
o MSG: Avoid These Areas… o MSG: Avoid These Areas… o MSG: Victim and Family Reunification and Services o Brief VIPs
o MSG: Instructions to Responding Assets o MSG: Incident Hotline ● Review information provided to public to ensure accuracy
● Provide emergency instructions regarding protective actions to avoid injury and protecting property
● Coordinate with Incident Command to establish a MediaPhoto Site for visual access near the scene of the incident
● Provide status information in response to requests from state and federal agencies (with need to know)
● Request PIO support for Victims and Families
● Identify briefing location for the PIO ● Monitor, track and respond to information requests ● Continue to monitor reports on news media ● Continue to monitor reports on news media
o Scan for IEDs/VBIEDs in proximity ● Identify press conference locations (indoors and outdoors) ● Continue to monitor social media ● Continue to monitor social media
o Request security ● Schedule and conduct press conference ● Coordinate with PIOs at Hospitals ● Provide support to Memorial Services/Prayer Vigils
● Delegate PIO assignments and work locations ● Establish Battle Rhythm and Sleep Plan for PIOs ● Provide support to funerals
o Assign Scribe for running log ● Contact/Coordinate with PIOs at Hospitals ● Create hand-off plan
o Begin monitoring of media ● Update Incident Web Page ● Conduct Final Press Conference
o Begin monitoring of social media ● Continue to monitor reports on news media ● Respond to cards, letters, packages, and special gifts
o Assign personnel to take photos of incident/response ● Continue to monitor social media ● Prepare a detailed After Action Report
o ● Deactivate Incident Web Page
● Activate Incident Web Page
● Instruct media to access agency social media (Twitter)and/or Incident Web Page for official updates
● Provide mental health counseling for PIOs in direct support of the incident response
● Request Assistance
o Reach out to agency PIOs in impacted area
o Request additional PIOs
o Request translators as needed
● Activate the Joint Information Center (JIC)
● Activate Incident Hotline
● Send out MSG: Incident Hotline Activation
Review AAR Recommendations
Conduct a comprehensive review of After Action Reviews
• Mumbai, India
• Westgate Mall, Nairobi, Kenya
• Charlie Hedbo Attacks
• Paris II Attacks
• Boston Marathon Bombings
• Aurora CO Theater Shootings
• Washington Navy Yard Shootings
• San Bernardino, CA Terrorist Attacks
• Pulse Nightclub Shootings, Orlando, FL
• And regrettably, more…
What Do Our Experts Say?
Information and recommended actions are available for use
The SETRPC Concept
YEAR TWO (2019)
• STEP 8: Develop the CCTA Plan IEM CPG 301 using the “Core Plans Team” and reviewing with the “Regional Stakeholders Team”.
• STEP 9: Conduct Training Seminars • Teach the Plan
• STEP 10: Create CCTA Plan Webinars
• STEP 11: Develop Drills for First Responders
The SETRPC Concept
YEAR TWO (2019)
• STEP 12: Conduct Three Tabletop Exercises
• Tactical – May 14th at Orange County Convention and Expo Center, 11475 FM 1442, Orange, TX
• Medical - June 12th at Orange County Convention and Expo Center, 11475 FM 1442, Orange, TX
• Executive Leadership – August 8th at Orange County Convention and Expo Center, 11475 FM 1442, Orange, TX
CCTA EXERCISE MEETING DATES SUMMARY
(Revised 4-4-2019)
SETRPC CCTA Tactical Response Tabletop Exercise
- Initial Planning Meeting Thurs., Feb. 14, 2019 – SETRPC Transportation Room 8am to 2:30pm
- Final Planning Conference Tuesday, April 2, 2019 – SETRPC Nagel Room 8am to 5pm
- Exercise Tuesday, May 14, 2019 – Orange County Conv. & Expo Ctr., 11475 FM 1442,
Orange, TX 77630 8am to 5pm Back up - SETRPC Nagel Room
- After Action Conference Tuesday, June 18, 2019 – SETRPC Nagel Room 8am to 5pm
SETRPC CCTA Medical Response Tabletop Exercise
- Initial Planning Meeting Thursday, March 7, 2019 – SETRPC Nagel Room 8am to 5pm
- Final Planning Conference Wednesday, April 10, 2019– SETRPC Nagel Room 8am to 5pm
- Exercise Wednesday, June 12, 2019 – Orange County Conv. & Expo Ctr., 11475 FM 1442,
Orange, TX 77630 8am to 5pm Back up - SETRPC Nagel Room
- After Action Conference Wednesday, July 10, 2019 – SETRPC Nagel Room 8am to 5pm
SETRPC CCTA Executive Leadership Tabletop Exercise
- Initial Planning Meeting Thursday, May 9, 2019– SETRPC Nagel Room 8am to 5pm
- Final Planning Conference Wednesday, June 26, 2019 – SETRPC Nagel Room 8am to 5pm
- Exercise Thursday, August 8, 2019 – Orange County Conv. & Expo Ctr., 11475 FM 1442,
Orange, TX 77630 8am to 5pm Back up - SETRPC Nagel Room
- After Action Conference Thursday, September 12, 2019– SETRPC Nagel Room 8am to 3pm
SETRPC CCTA Full-Scale Exercise
- Initial Planning Meeting Thursday, June 27, 2019 – SETRPC Nagel Room 8am to 5pm
- Mid-Term Planning Meeting Thursday, October 24, 2019– SETRPC Nagel Room 8am to 5pm
- MSEL Meeting Tuesday, April 7, 2020– SETRPC Nagel Room 8am to 5pm
- Final Planning Conference Wed., March 18, 2020– SETRPC Transportation Room 8am to 5pm
- Exercise Thursday, May 21, 2020 - Orange County Conv. & Expo Ctr., 11475 FM 1442,
Orange, TX 77630 8am to 5pm
- After Action Conference Thursday, June 25, 2020 - Orange County Conv. & Expo Ctr., 11475
FM 1442, Orange, TX 77630 8am to 5pm
PLANNING MEETINGS
1st Core Planning Meeting – Thursday, January 17, 2019 – Nagel Room 9:00 am 1ST STAKEHOLDER Meeting – Thursday, January 31, 2019 – SETRPC Nagel Room 10:45am to 11:45am
2nd Core Planning Meeting – Thursday, February 14, 2019 – Transportation Room 1:00 pm
3rd Core Planning Meeting – Thursday, March 7, 2019 – Nagel Room 1:00 pm
4th Core Planning Meeting – Thursday, March 21, 2019 – Transportation Room 1:00 pm to 3:00 pm
5th Core Planning Meeting - Wednesday, April 10, 2019 – Nagel Room 1:00 pm to 3:00 pm
6th Core Planning Meeting – Tuesday, April 30, 2019 – Nagel Room 1:30 pm to 3:30 pm
CCTA EXERCISE MEETING DATES SUMMARY
The SETRPC Concept
YEAR THREE (2010)
• STEP 13: Conduct Full-Scale Exercise on May 21, 2020 with the assistance of the National Exercise Program.
• We will be exercising the SETRPC CCTA Regional Response Plan.
Replicable Products
• Electronic Compendium of Terrorist Tactics
• Classroom presentation - Threat Tactics
• List Recommended Actions/Best Practices
• List of AAR Recommendations by Functional Area
• CCTA Plan Template
• Workshop Products
• Action Plan
• Synchronization Matrix
• Webinar Template and Instructions
• Drills
• Technology
Questions, Comments, or Sudden Emotional Outbursts
2018 Texas Emergency Management Conference
TEXAS DEPARTMENT OF PUBLIC SAFETY
Total DPS grant award: $659,556
Project Purpose:
• Facilitate regional and local gap identification, planning, training,
and exercise related to CCTAs
• Increase statewide awareness of CCTA challenges, coordination
requirements, and best practices
• Increase the number of regional and local jurisdictional CCTA
gap assessments, plans, training events, and exercises
• Address the critical need for a “one-stop” resource for CCTA
regional and local preparedness through development of a
“Texas CCTA Preparedness Toolkit” designed to facilitate local
and regional CCTA gap identification, planning, training, and
exercises
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Key Activities and Deliverables
• Develop a single-location CCTA Preparedness Toolkit including
references, templates, and guides supporting whole community CCTA
preparedness that are tailorable to regional and local needs
• The Toolkit will be posted to www.preparingtexas.org in order to make it
widely available to stakeholders and planners throughout the state
• Validate the CCTA Toolkit materials by assisting two jurisdictions with
CCTA preparedness efforts using the Toolkit, culminating with tabletop
exercises in each jurisdiction
Jurisdictions: Borger, TX and Cedar Park, TX
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• The Texas Office of Homeland Security at DPS is working with Texas A&M
Engineering Extension Service (TEEX) to develop the Toolkit
• TEEX currently maintains www.preparingtexas.org
TEXAS DEPARTMENT OF PUBLIC SAFETY
Phase 1: Preparation (January 15, 2018 – April 15, 2018)
• Development of the CCTA Toolkit page on
www.preparingtexas.org
• Definition of products to be developed in Phase 2
Phase 2: Develop Toolkit Materials (April 16, 2018 – April 15,
2019)
• TEEX project team, with guidance from DPS, developed the
Texas CCTA Preparedness Toolkit, posting materials at:
https://www.preparingtexas.org/cctatoolkit2.aspx
• Materials include reference library materials; threat and
vulnerability assessment guides; plans and planning templates;
SOP developments templates; checklists; training and exercise
guides; etc.
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TEXAS DEPARTMENT OF PUBLIC SAFETY
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Phase 3: Validate Toolkit Materials (April 16, 2019 – April 15, 2020)
• TEEX helps two local jurisdictions assess their current CCTA
preparedness levels and needs, and establish specific planning
objectives.
Borger, TX (Pop. 13,250+)
Cedar Park, TX (Pop. 75,200+)
• TEEX conducts two facilitated workshops with each jurisdiction, using
the Toolkit to help them develop CCTA plans, checklists, SOPs, training
plans, and exercise plans.
• TEEX assists each jurisdiction as they plan, conduct, and evaluate a
tabletop exercise addressing a CCTA scenario
• TEEX solicits comments on Toolkit materials to gain additional feedback
and recommendations
• TEEX develops and/or updates existing Toolkit materials, as needed
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TEXAS DEPARTMENT OF PUBLIC SAFETY
Phase 4: Update Toolkit Materials (April 16, 2020 – July
15, 2020)
• TEEX uses the results of the engagements in Phase 3 to update
and add to the materials in the CCTA Toolkit
• Depending on lessons learned, updates could include:
Providing additional instructions or recommendations in Toolkit templates
Highlighting particularly challenging coordination requirements
Developing new SOP or checklist templates
• Successful completion of this phase and grant closeout reports
will complete the project and begin the longer-term process of
using project results to enhance CCTA preparedness across
Texas
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TEXAS DEPARTMENT OF PUBLIC SAFETY
DISCUSSION/QUESTIONS
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CONTACT INFORMATION
Mike George (Texas DPS)
512.377.0042
Kevin Oden(Dallas)
214.670.4276
Alison Belcher (Houston)
832.393.0928
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Garret Foskit (Galveston County)
281.309.5003
Steve Curran (SETRPC)
409.656.2828
Brandon Gentry (Texas DPS)
512.424.0031