dhanonjoy c. saha, director december 1 & 2, 2015
TRANSCRIPT
Overview of Services Provided by the Office of Grant Support: How to
Navigate the Grant Application Process
Dhanonjoy C. Saha, Director
December 1 & 2, 2015
What is Office of Grant Support?
The Office of Grant Support (OGS) is comprised of only three individuals who provide pre-award administrative assistance to the College community
Our goal is to enable faculty scholars to
submit grant proposals and to manage subsequent non-financial responsibilities of the award, resubmission, and renewal processes
What Do We Do?
Help develop or review proposal budgets Review and ensure pre-submission regulatory
requirements Help with creating and managing electronic
grant application submissions Assist with required registrations for
submissions Help with submissions of grant proposals to
granting agencies or sponsors Negotiate budgets and other related terms and
conditions of the awards with the sponsors
What Do We Do? …
Manage Awards Committee nominations (for limited submissions)
Help with submission of Just-in-Time, Supplemental Materials, RPPR and ….
Assist with communications or communicate with grant-making agencies
Help with preparing and submitting Final Invention Statements
Help with finding resources for improving grant applications
eRA Manager
AOR (Authorized Organizational Representative), SO (Signing Official)
Application assembly and submission Application withdrawal request Cayuse System primary contact – User ID,
password, application unlock eRA Commons issues related to submission eRA Commons back up for Cynthia Cardillo –
User ID, password Final Invention Statement
eRA Manager…
Grants.gov account and related issue Just-in-time submission Limited submission application management Post-submission material and communication No Cost Extension Compliance communication with sponsors (IRB,
IACUC, IBC) OPAS submission Other (all Federal) electronic submission portal
User ID, password and task
Pre-award Analyst
AOR, SO Budget development, review and budget
revisions (pre-award only) Budget review for No Cost Extension Collaboration letter review and
preparation for signature Face page review and processing for
signature
Pre-award Analyst…
Indirect cost reduction/waiver, no salary support request processing
Letter of Intent (LOI) review and processing
Other (all non-federal including NYS Grants gateway) electronic submission portal User ID, password and submission
RPPR (Research Performance Progress Report) review and submission via eRA Commons
Director
AOR, SO, Business Official Agreement and contract negotiation with
sponsor Funding Opportunities Grant Development NYS Grants Gateway submission and approval Any other tasks and items related to pre-award
application management
What Can We Do?
Find funding opportunities -- small or large grants -- state, federal, private, foundation
Target dissemination of funding opportunities to interested trainees and faculty members
Interpret proposal guidelines and help with building application materials-- eligibility, forms, institutional data
Grantsmanship: assist with team-building, writing, editing, proofreading, proposal review and critique and creating more competitive proposals
Visit us at - http://www.einstein.yu.edu/administration/grant-support/
Work Flow
Find grant opportunity Prepare the application in Cayuse (in
addition to other required portals, if any) Develop the routing chain (you may
include MWBE and Office of Biotechnology at the end if needed)
Route the application for approval
Creating an Application/document in Cayuse
Select the Create button Complete the Proposal Name field Proposal Name should be filled out using
Einstein’s guidelines (It’s an internal title) Competitive grants: PI’s last name/Grant
Mechanism/Deadline Date (e.g., Smith/R01/2-5-16)
Non-competing RPPRs/Progress reports: NC-PIs last name/Grant Mechanism/Deadline Date (e.g., NC-Smith/R01/2-15-16)
OPAS (Other Pre-Award Submissions): OPAS-PI last name/Type of OPAS/Deadline date (e.g., OPAS-Smith/JIT/2-10-16)
Budget Development/Review
Section A (of RR Budget in Cayuse) Senior/key person PI should have some effort and salary; waiver/approval
is needed for effort with “no salary” Base salary (for anyone named on the budget) should
be equal to his/her annual salary per Banner Finance Please explain any variations in the proposal summary
comments box For anyone on Montefiore PR—please note in the
comments box and add MMC ORSP to routing chain Waiver must be approved either by the Associate Dean
for Finance and Administration or the Executive Dean
Salary Cap
Salary cap applies to NIH and a few other federal
awards and other grantors AHRQ, SAMHSA, CDC, HRSA, ACF, ACL, CMS USDA, DoD and NASA use different Salary Cap –
Benchmark Compensation Amount If you use salary cap for other grantors, please add an
explanation and attach grantor policy as document Months must always be shown if salary is budgeted Fringe must always be budgeted at the Federal
negotiated rate; otherwise explain Any waiver must be approved either by the Associate
Dean for Finance and Administration or the Executive Dean
Research Performance Progress Report (RPPR)
Create the RPPR in Cayuse as discussed before Route it and wait for its review and approval Complete the RPPR in eRA Commons, but
please do not route until it is approved in Cayuse
Route the RPPR in eRA Commons after it has been approved in Cayuse
You do not need to send us a reminder email, unless it is urgent, to submit. We get an automated notification from eRA Commons
We will be happy to submit it through eRA Commons
Two Recent Changes in Einstein Information
New FWA #00023382 New Indirect Cost Date: April 24, 2015 If not all, most information related to
grant application submission is available on our website under the tab Einstein info for SF424. http://www.einstein.yu.edu/administration/grant-support/forms-on-cayuse.aspx
Emails…
Please email the person you want to complete the task
To avoid confusion, try to limit the use of the CC function. CC others you feel need to know or can help if the person is not available at the time of need
In order for us to serve you better, please give us the PI’s name, grant title and the deadline when emailing
Upcoming Changes in NIH Submission
Administrative and Scientific Two Phases of Implementation
Rigor and transparency in research Vertebrate animals Inclusion reporting Data safety monitoring Research training Appendices and font requirements Bio-sketch clarifications
Upcoming Changes in NIH SubmissionPhase I - January 25, 2016
Still using the existing Form C Rigor and Transparency – key areas:
The scientific premise of the research Rigorous experimental design for unbiased results Consideration of relevant biological variables Authentication of Key Biological and or Chemical
Resources Application requirements and review language will
be added Additional rigor and transparency questions will be
considered by reviewers Authentication of Key Biological and or Chemical
Resources PDF attachment need to be uploaded
Upcoming Changes in NIH SubmissionPhase I - January 25, 2016
Vertebrate Animals: Updated guidance on criteria to be addressed
including justifications, minimization of pain and distress and euthanasia
Description of veterinary care and justification of the number of animals will no longer be required
Definition of Child: Will now mean under 18 years old rather than
under 21 Must include a plan of how children will be used in
human subject research or why not if they won’t be used
Upcoming Changes in NIH SubmissionPhase I - January 25, 2016
Research Training: Recruitment and retention to increase
diversity—emphasis will be recruitment Human subjects—explanation needed that
trainees will only participate in IRB-approved or exempt research
Vertebrate animals -- description needed that trainees will only participate in IACUC-approved vertebrate animal research
xTRACT electronic system for creating research training data tables was created and will be available
Upcoming Changes in NIH SubmissionPhase 2 - May 25, 2016
A new Form D will be created Rigor and Transparency
Institutional training and individual fellowship applications will be included
A new ‘Authentication of Key Biological and/or Chemical Resources’ attachment will be required with PHS 398
Vertebrate Animals
Institutional training and individual fellowship applications will be included
New questions regarding euthanasia will replace the current.
Inclusion Forms A new optional form will be added—details to come
Upcoming Changes in NIH SubmissionPhase 2 - May 25, 2016
Data Safety Monitoring Plans: New Data Safety Monitoring Plan will be required (new
form D) with applications involving clinical trials
Research Training:
Research training data table will reduce tables to 8 and extend trainee outcome tracking from ten years to fifteen
New optional PHS assignment request form:
Will allow collection of requests for preference of awarding component, study section, potential reviewers in conflict and scientific expertise needed
Upcoming Changes in NIH SubmissionPhase 2 - May 25, 2016
Explanation of new Font guidelines Font must be 11 points or larger Type density must be no more than 15 characters per
linear inch (including characters and spaces) Line spacing must be no more than six lines per vertical
inch Recommended fonts are: Arial, Garamond, Georgia,
Helvetica, Palatino Linotype, Times New Roman, and Verdana
Bio-sketch Clarifications URL for publication list is optional in bio-sketch but if used,
must refer to a government website like My Bibliography Publications may be cited in the personal statement and
contributions sections Graphics, figures and tables are not allowed
Research Performance Progress Reports
Research Performance Progress Reports
(RPPR) submitted January 25, 2016 or later will be expected to emphasize rigorous approaches taken to ensure robust and unbiased results. Rigor should be addressed in the RPPR for any grant that funds research or training in research.
This includes non-competing continuation reports (Type 5) for grants reviewed and awarded before implementation of the policy.
Thank You
For general information, please contact the Office of Grant Support at (718) 430-3643 or [email protected]
For pre-award budget -- Gerard McMorrow at (718) 430 3580 or [email protected]
For Cayuse, eRA Commons and any other help -- Regina Janicki at (718) 430-3643 or [email protected]
For any other help -- D. C. Saha at (718) 430-3642 or [email protected]
Any Questions?
