Developing a Faculty Led Developing a Faculty Led Study Abroad ProgramStudy Abroad Program

University of Florida University of Florida

International CenterInternational Center

Creating a Program FrameCreating a Program Frame

Course(s) to be Course(s) to be offeredoffered

LocationLocation DatesDates Partner institutionPartner institution HousingHousing Cultural activitiesCultural activities Rough budgetRough budget

AcademicsAcademics

Identify new or existing course to be taught Identify new or existing course to be taught overseasoverseas

Set requirements (GPA, language requirement, Set requirements (GPA, language requirement, etc.)etc.)

Put together proposal that includes academics Put together proposal that includes academics and logisticsand logistics

Agreement with local university?Agreement with local university? Agreement with Travel Agency?Agreement with Travel Agency?

Identifying Local Support Identifying Local Support Systems in your proposalSystems in your proposal

Housing facilitiesHousing facilities Teaching facilitiesTeaching facilities Guest speakersGuest speakers Cultural activitiesCultural activities Local Local

transportationtransportation Medical facilitiesMedical facilities

Identifying Cultural Identifying Cultural Activities in your ProposalActivities in your Proposal

Identify day and Identify day and overnight overnight excursionsexcursions

Housing neededHousing needed Local tour guides?Local tour guides? Who can assist?Who can assist? Check local Check local

calendar for on-site calendar for on-site events during events during programprogram

Submit ProposalSubmit Proposal

Submit proposal to Department, Submit proposal to Department, College and UFIC for final approval College and UFIC for final approval

Be prepared to answer questions or Be prepared to answer questions or re-submit certain items that are not re-submit certain items that are not clearclear

International committees in most International committees in most collegescolleges

Study Abroad Advisory CouncilStudy Abroad Advisory Council Submit Program Approval to UFICSubmit Program Approval to UFIC

Developing a BudgetDeveloping a Budget

Provide UFIC with the Provide UFIC with the following information: following information: – local tuition *local tuition *– classroom rentalclassroom rental– guest lecturers *guest lecturers *– student housingstudent housing– faculty housingfaculty housing– local transportationlocal transportation– cultural activitiescultural activities* if applicable* if applicable

BudgetBudget GuidelinesGuidelines

L:\Budgets\Budget Planning\New L:\Budgets\Budget Planning\New Budget Guidelines.xlsBudget Guidelines.xls

Establish a program feeEstablish a program fee

Meet with UFIC staffMeet with UFIC staff Discuss salary and Discuss salary and

per diem policiesper diem policies Decide on break-Decide on break-

eveneven Learn about Learn about

teaching contract teaching contract and faculty and faculty responsibilitiesresponsibilities

Recruiting Recruiting StudentsStudents Reserve a table at the Reserve a table at the

study abroad fair study abroad fair Provide information for Provide information for

program flyerprogram flyer Facilitate classroom Facilitate classroom

presentationspresentations Organize program Organize program

orientationsorientations Become a reviewer to Become a reviewer to

check on your applicationscheck on your applications

Pre-Departure OrientationPre-Departure Orientation

Course content Course content Textbooks Textbooks Country informationCountry information Health and SafetyHealth and Safety Expectations (!)Expectations (!) Visa and passportVisa and passport Emergency contactEmergency contact UFIC advisor will UFIC advisor will

assistassist

Necessary PaperworkNecessary Paperwork

ProposalProposal Department and Department and

college approvalcollege approval Budget informationBudget information On-site emergency On-site emergency

contact informationcontact information Program evaluationsProgram evaluations Program reportProgram report

While You Are AbroadWhile You Are Abroad Teach your courseTeach your course Engage in all cultural Engage in all cultural

activitiesactivities Oversee safety, Oversee safety,

health, disciplinary health, disciplinary and academic issuesand academic issues

Stay in touch with Stay in touch with UFIC if nescessaryUFIC if nescessary

Manage program Manage program account and working account and working fundsfunds

Coming Back to UFComing Back to UF

Submit grades in Submit grades in Grade-A-GatorGrade-A-Gator

Submit program Submit program reportreport

Reconcile working Reconcile working funds and funds and accountaccount

Contact InformationContact Information

Susanne Hill Susanne Hill General info - General info - shill@ufic.ufl.edushill@ufic.ufl.edu

June Bristol June Bristol Budgets – jbristol@ufic.ufl.edu Budgets – jbristol@ufic.ufl.edu Jill Ranaivoson Jill Ranaivoson Flyers – Flyers –

jranaivoson@ufic.ufl.edu jranaivoson@ufic.ufl.edu Delainie McNeil Delainie McNeil Fair – dmcneil@ufic.ufl.edu Fair – dmcneil@ufic.ufl.edu