developed by roberta rios, rac extension home economist. revised 2005
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Developed By Roberta Rios, RAC Extension Home Economist. Revised 2005.
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What Are Record Books Used For?
Look at member accomplishments in:
1. Project Work
2. Leadership
3. Citizenship
4. Award project pins & Special Awards at Annual Awards Program
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Why Keep Records?
To record what you did….• Your project goals.• Action you took on your goals.• Did I meet my goals? (evaluate)• Did I help other people? (Citizenship)• Leadership assumed.• Awards, trips, scholarships.
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Getting Started…
Complete Project Record Sheets
Collect and organize 4-H pictures
Get a Record Book cover
Get subject dividers
Pick a photo of yourself
Outline your 4-H story
To ensure fairness in judging, everyone must compile the book in the same format.
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The Introduction Page
• Blank sheet of paper with– Your individual picture– Name– Age- Address- Club Name
John Boy
12 years old
P.O. Box 123
Happy Town, NM 87000
Lucky Clovers 4-H Club
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Section 1County Standard Report Form
• Available from County Extension Office, or your Club Leader (also as a Word document).
• Answer all questions that apply.
Let’s take a closer look….
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Report Form continued
• Asks for information about the member.
• Fill in all of the blanks.
• Must be signed by:– Member– Parent– Leader
• Must be dated.
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4-H Elected/Appointed Leadership
Definition:
“Leadership” means taking the lead, but depends on including others to help.
Words that describe Leadership include:
Conducted Organized Taught
Planned Elected as..
Served on…Appointed as..
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4-H Elected/Appointed Leadership
Office or Committee Responsibility Level
Secretary Take minutes of meetings L
Council Rec. Leader Lead group games C
Fundraising Committee Plan bake sale L
4-H Volunteer Leadership Responsibility Level
Organize Club Christmas Party L Day Camp Jr. Leader C
County Fair Indoor Exhibits Helper C
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4-H Citizenship/Community Service
“Citizenship” is having a concern about something that affects your community, and doing something about it.
“Community Service” is doing something, as an individual or as a group, to help your community (i.e., school, church, neighborhood, town, etc.).
Definitions:
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4-H Citizenship/Community Service
Responsibility Level Organized Roadside Clean Up L
Distributed Voter Registration Information C
Baked Cookies for Nursing Home Residents L
Non 4-H Citizenship/Community Service Responsibility Level
Donated canned goods for School Food Drive L Member of the church choir L
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4-H Activities
• List chronologically beginning with the first of the 4-H year (Oct. 1 – Sept. 30)
• Designate level of participation:– “L” for local (club)– “C” for County– “D” for District– “S” for State
For example…..
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4-H Exhibits, Shows, Fairs, Tours, Camps and Others
Activity Level Fair Photography Exhibit C, SPig School and County Fair Show S, CNM Farm Museum S County Camp C
Awards (4-H and Other) Type of Award For What Received Level
1st, BS, GC Photography Exhibit C1st Photography Exhibit SReserve GC Pig Show C
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4-H Demonstrations and Talks
Topic Level
“Threading a Sewing Machine” L,C,D
“Why You Should Support 4-H” L
“How to Give a Presentation” C
All 4-H Contests Consumer Decision Making C, S
Horse Judging L,C, D
Public Speaking – “Preserving Our Water” L,C,S
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Section 24-H Story
• One side of paper only.
• No more than 3 pages long.
• Begin by introducing yourself.
• Double check spelling and grammar.Think of it as though you’re talking to someone about
what you did in 4-H this year.
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Story Writing Time!
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Section 3General 4-H Pictures
• Pictures of you involved in 4-H:
– Doing project work
– Citizenship activity
– In a leadership role
– Receiving an award
• On one side of the page.
• No more than 3 pages of pictures.
• Attach securely.
• Briefly explain each picture with a caption.
Me and my 4-H dog project
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Section 4(Name of Project) Records
• Use a divider for each Project
• Complete and insert record sheet for that project.
• Do not write a separate story, unless called for in project.
• Insert project photo’s directly after record sheet (label photo’s with brief caption).
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Section 5Correspondence, Special Activities,
News Clippings• It’s not necessary to have all of these, but you
should have at least one.• Letters from Agents, Leaders, other adults.• Event programs.• Newsletter/news paper clippings showing your
name, highlighted in red.• Certificates from 4-H, school, church, etc.• DO NOT INCLUDE RIBBONS, MEDALS,
ETC.
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A 4-H Record Book Should Be:
• Neat
• Complete as possible
• Accurate
• Report only current year activities
• Report only most important activities
• Completed by Member
• Compiled in the required format.
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How Is Your Record Book Judged?
• Cover and Dividers 5 points
• Individual Picture 5
• Report Form 20
• 4-H Story 20
• General 4-H Pictures 5
• Project Records 20
• Project Pictures 5
• Correspondence, Special Activities, etc. 5
• Leadership, Citizenship, Community Service 15
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Thanks For Coming!
Remember….
Record Books Due on October 1st
My 4-H Record Book